13-176 Shivani Tripathi Consulting Inc., HTML5 video playerCUPERT'INO
November 18, 2013
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777 -3223 • FAX: (408) 777 -3366
WEBSITE: www.cupertino.org
Shivani Tripathi Consulting, Inc.
Re: Agreement for data migration, conversion of video file format, testing, and enhancements
of the HTML5 video player
Enclosed is a fully executed copy of your agreement with the City of Cupertino. If you have
any questions or need additional information, please contact the Communications
Department at (408) 777 -3264.
Sincerely,
Kirsten Squarcia
Deputy City Clerk
Enclosure
cc Communications
CITY OF
CUPERTINO
AGREEMENT
CITY OF CUPERTINO
10300 Torre Avenue
Cupertino, CA 95014
408 - 777 -.3200
THIS AGREEMENT, made and entered into this 4 day of November is by and between the CITY
OF CUPERTINO (Hereinafter "CITY ") and SHIAVANI TRIPATHI CONSULTING
Hereinafter "CONTRACTOR"), in consideration of their mutual covenants, the parties agree as
follows:
CONTRACTOR shall provide or furnish the following specified services and /or materials:
Data migration, conversion of video file format,, testing and enhancements of the HTIVIL5
video player
Check box if services are further described in an Exhibit..X
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: Project Scope
TERM: The services and /or materials furnished under this Agreement shall commence on October
7, 2013 and shall be completed no later than January 15, 2014
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$ 5,000
California Labor Code, Section 1771 requires the payment of prevailing wages to all workers
employed on a Public Works contract in excess of $1,000.00.
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor shall, to the fullest extent allowed by law, indemnify, defend, and hold
harmless the City and its officers, officials, agents, employees and volunteers against any and all
liability, claims, stop notices, actions, causes of action or demands whatsoever from and against
any of them, including any injury to or death of any person or damage to property or other liability
of any nature, arising out of, pertaining to, or related to the performance of this Agreement by
Contractor or Contractor's employees, officers, officials, agents or independent contractors.
Contractor shall not be obligated under this Agreement to indemnify City to the extent that the
damage is caused by the sole or active negligence or willful misconduct of City, its agents or
employees. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's
choice, expert fees and all other costs and fees of litigation.
Subcontracting. Contractor has been retained due to their unique skills and Contractor may not
substitute another, assign or transfer any rights or obligations under this Agreement. Unless prior
written consent from City is obtained, only those people whose names are listed this Agreement
shall be used in the performance of this Agreement.
Assignment. Contractor may not assign or transfi =r this Agreement, without prior written consent
of CITY.
Page 1 of 3
Short Form Agreement
Insurance. Contractor shall file with City a Certificate of Insurance consistent with the following
requirements
Coverage:
Contractor shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following minimum limits:
Bodily Injury: $500,000
each occurrence
$1,000,000
aggregate - all other
Property Damage: $100,000 each occurrence
$250,000 aggregate
If submitted, combined single lirnit policy with aggregate limits in the amounts of
$1,000,000 will be considered equivalent to the required minimum limits shown
above:
(3) Automotive:
Comprehensive automotive liability coverage in the following minimum limits:
Bodily Injury: $500,000 each occurrence
Property Damage: $100,000 each occurrence
or
Combined Single Limit: $500,000 each occurrence
(4) Professional Liability:
Professional liability insurance which includes coverage for the professional acts,
errors and omissions of Consultant in the amount of at least $1,000,000.
Subrogation Waiver. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide comprehensive general and automotive liability insurance, Contractor shall
look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer
providing comprehensive general and automotive liability insurance to either Contractor or City with
respect to the services of Contractor herein, a waiver of any right to subrogation which any such
insurer of said Contractor may acquire against City by virtue of the payment of any loss under such
insurance.
Termination of Agreement. The City reserves the right to terminate this Agreement with or
without cause with a seven (7) -day notice. The Contractor may terminate this Agreement with or
without cause with a seven (7) -day written notice.
Non - Discrimination. No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion, gender or sexual
orientation of such person
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of
employment in the sense that the relationship of master and servant exists between City and
undersigned. At all times, Contractor shall be deemed to be an independent contractor and
Page 2 of '3
Short Form Agreement
Contractor is not authorized to bind the City to any contracts or other obligations in executing this
Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City. City shall have no right of control as to the manner
Contractor performs the services to be performed. Nevertheless, City may, at any time, observe
the manner in which such services are being performed by the contractor.
The Contractor shall comply with all applicable Federal, State, and local laws and ordinances
including, but not limited to, unemployment insurance benefits, FICA laws, and the City business
license ordinance.
Changes. No changes or variations of any kind are authorized without the written consent of the
City.
CONTRACT CO- ORDINATOR and representative for CITY shall be:
NAME NIDHI MATHUR
DEPARTMENT: CITY MANAGER
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties
have executed this Agreement the day and year first written above.
CONTRACTOR:
By Shivani Tripathi
Title Proprietary
Tax LID: 45- 4935900
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CITY OF CUPERTINO:
By Nidhi Mathur
Title: Web Specialist
EXPENDITURE DISTRIBUTION
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CITY LERK: ATTEST DATE
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Page 3 of')
Short Form Agreement
Shivani Tripathi Consulting Date: 10/07/2013
Project Scope
Data migration, conversion of video file format, testing and enhancements of the
HTML5 video player
City of Cupertino
Description
0
1. Conversion of flash video files to mpeg4 files in real time. This
includes the naming convention modifications to make sure it
plays by htm15 player as well as fallback flash player.
2. Migration of the data /mp4 files to Adobe media server from
the original one.
3. Testing htm15 player completely using all the browsers.
4. Bug fixing and Enhancing the video ;player
5. Migration /testing /bug fixing of the apps support to create
the database for the player and the main programming
database.
6. Migration of existing online links to the new server /player.
0
Total Cost $5,000