15-185 Sandis Civil Engineers Surveyors and Planners for Consultant Services for Storm Drain Field Data CollectionAGREEMENT BETWEEN THE CITY OF CUPERTINO AND SANDIS CIVIL
ENGINEERS SURVEYORS AND PLANNERS FOR CONSULTANT
SERVICES FOR STORM DRAIN FIELD DATA COLLECTION
THIS AGREEMENT, for reference dated September 24, 2015, is by and between
CITY OF CUPERTINO, a municipal corporation (hereinafter referred to as
"City"), and SANDIS CIVIL ENGINEERS SURVEYORS PLANNERS, a California
Corporation, whose address is 1700 S. Winchester Boulevard Campbell, CA
95008 (hereinafter referred to as "Consultant"), and is made with reference to the
following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing
under the laws of the State of California with the power to carry on its business
as it is now being conducted under the Constitution and the statutes of the State
of California and the Cupertino Municipal Code.
B. Consultant is specially trained, experienced and competent to
perform the special services which will be required by this Agreement; and
C. Consultant possesses the skill, experience, ability, background,
certification and knowledge to provide the services described in this Agreement
on the terms and conditions described herein.
D. City and Consultant desire to enter into an agreement for
upon the terms and conditions herein.
NOW, THEREFORE, it is mutually agreed by and between the
undersigned parties as follows:
1. TERM:
The term of this Agreement shall commence on October 21st, 2015, and
shall terminate on June 30th, 2016, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit "A"
which is attached hereto and incorporated herein by this reference.
3. COMPENSATION TO CONSULTANT:
In consideration of services rendered hereunder, City shall pay Contractor
a not to exceed amount of $285,000 (Two Hundred Eighty-Five Thousand
Dollars) in accordance with the price as submitted in Contractor's Proposal,
attached hereto as Exhibit "B" and incorporated herein by this reference.
Payment will be made by the City in the following manner: On the first
day of each month, Consultant shall submit a written estimate of the total
amount of work done and deliver the data completed the previous month. The
Contractor shall make any and all corrections necessary to guarantee that all data
meet the described project standards. City shall identify any data issues which
does not meet the specifications for data positional accuracy and attribute
collection described herein and shall clearly identify the issue(s) and notify the
Contractor. The contractor shall coordinate with the City to correct the issue(s)
and resubmit the delivery for final City review and acceptance.
The payment will be based on percent complete of the total number of
storm water structures and pipes in the project Scope of Work (Exhibit A).
City's payment terms are at a minimum, net thirty (30) days after receipt
of an undisputed and properly submitted payment request from Contractor. City
shall return to Contractor any payment request determined not to be a proper
payment request as soon as practicable, but not later than seven (7) days after
receipt, and shall explain in writing the reasons why the payment request is not
proper.
Please note the Consultant may need to alter their timing for work on
major streets so that we can accommodate their traffic control needs. The City
will not be responsible for reimbursing any delay expenses or rescheduling cost
associated with the City not being able to provide traffic control at their
preferred times (See Mapping Timeline Exhibit C).
4. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the
performance of this Agreement. The project shall not exceed 7 months' time and
should be executed as indicated in the Contractors agreed upon project plan and
timeline, attached hereto as Exhibit "C" and incorporated herein by this
reference.
It is agreed by the parties to the Agreement that in case all the work called
for under the Agreement is not completed before or upon the expiration of the
time limit as set forth in paragraph 1 above, damage will be sustained by the
City, and that it is and will be impracticable to determine the actual damage
which the City will sustain in the event of and by reason of such delay. It is
therefore agreed that the Consultant will pay to the City the sum of five hundred
Dollars ($500.00) per day for each and every day's delay beyond the time
prescribed to complete the work; and the Consultant agrees to pay such
liquidated damages as herein provided, and in case the same are not paid, agrees
that the City may deduct the amount thereof from any money due or that may
become due the Consultant under the Agreement.
It is further agreed that in case the work called for under the Agreement is
not finished and completed in all parts and requirements within the time
specified, the City shall have the right to extend the time for completion or not,
as may seem best to serve the interest of the City; and if it decides to extend the
time limit for the completion of the Agreement, it shall further have the right to
charge the Consultant, his or her heirs, assigns, or sureties, and to deduct from
the final payment for the work, all or any part, as it may deem proper, of the
actual costs and overhead expenses which are directly chargeable to the
Agreement, and which accrue during the period of such extensions.
The Consultant shall not be assessed with liquidated damages during any
delay in the completion of the work caused by an act of God or of the public
enemy, acts of the City, fire, flood, epidemic, quarantine restriction, strikes,
freight embargoes, and unusually severe weather or delays of subcontractors due
to such causes; provided that the Consultant shall, within one (1) day from the
beginning of such delay, notify the City in writing of the causes of delay. The
City shall ascertain the facts and the extent of the delay, and its findings of the
facts thereon shall be final and conclusive.
5. STANDARD OF CARE:
Consultant agrees to perform all services hereunder in a manner
commensurate with the prevailing standards of specially trained professionals in
the San Francisco Bay Area and agrees that all services shall be performed by
qualified and experienced personnel who are not employed by the City nor have
any contractual relationship with City.
6. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created by
this Agreement is that of an independent contractor. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the express terms of this
Agreement. No civil service status or other right of employment will be acquired
by virtue of Consultant's services. None of the benefits provided by City to its
employees, including but not limited to, unemployment insurance, workers'
compensation plans, vacation and sick leave are available from City to
Consultant, its employees or agents. Deductions shall not be made for any state
or federal taxes, FICA payments, PERS payments, or other purposes normally
associated with an employer-employee relationship from any fees due
Consultant. Payments of the above items, if required, are the responsibility of
Consultant.
7. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Consultant assumes any and all responsibility for verifying the identity
and employment authorization of all of his/her employees performing work
hereunder, pursuant to all applicable IRCA or other federal, or state rules and
regulations. Consultant shall indemnify and hold City harmless from and
against any loss, damage, liability, costs or expenses arising from any
noncompliance of this provision by Consultant.
8. NON-DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are
unacceptable employer/employee conduct, Consultant agrees that harassment or
discrimination directed toward a job applicant, a City employee, or a citizen by
Consultant or Consultant's employee or subcontractor on the basis of race,
religious creed, color, national origin, ancestry, handicap, disability, marital
status, pregnancy, sex, age, or sexual orientation will not be tolerated.
Consultant agrees that any and all violations of this provision shall constitute a
material breach of this Agreement.
9. HOLD HARMLESS:
A. Claims for Professional Liability. Where the law establishes a standard
of care for Consultant's professional services, and to the extent the Consultant
breaches or fails to meet such established standard of care, or is alleged to have
breached or failed to meet such standard of care, Consultant shall, to the fullest
extent allowed by law, with respect to all services performed in connection with
the Agreement, indemnify, defend, and hold harmless the City and its officers,
officials, agents, employees and volunteers from and against any and all liability,
claims, actions, causes of action or demands whatsoever against any of them,
including any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of Consultant or Consultant's employees,
officers, officials, agents or independent contractors. Such costs and expenses
shall include reasonable attorneys' fees of counsel of City's choice, expert fees
and all other costs and fees of litigation. Consultant shall not be obligated under
this Agreement to indemnify City to the extent that the damage is caused by the
sole negligence or willful misconduct of City, its agents or employees.
B. Claims for Other Liability. Consultant shall, to the fullest extent
allowed by law, with respect to all services performed in connection with the
Agreement indemnify, defend, and hold harmless the City and its officers,
officials, agents, employees and volunteers from and against any and all liability,
claims, actions, causes of action or demands whatsoever against any of them,
including any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the performance of
this Agreement by Consultant or Consultant's employees, officers, officials,
agents or independent contractors. Such costs and expenses shall include
reasonable attorneys' fees of counsel of City's choice, expert fees and all other
costs and fees of litigation.
10. INSURANCE:
On or before the commencement of the term of this Agreement,
Consultant shall furnish City with certificates showing the type, amount, class of
operations covered, effective dates and dates of expiration of insurance coverage
in compliance with this. Such certificates, which do not limit Consultant's
indemnification, shall also contain substantially the following statement:
"Should any of the above insurance covered by this certificate be canceled or
coverage reduced before the expiration date thereof, the insurer affording
coverage shall provide thirty (30) days' advance written notice to the City of
Cupertino by certified mail, Attention: City Manager." It is agreed that
Consultant shall maintain in force at all times during the performance of this
Agreement all appropriate coverage of insurance required by this Agreement
with an insurance company that is acceptable to City and licensed to do
insurance business in the State of California. Endorsements naming the City as
additional insured shall be submitted with the insurance certificates.
A. COVERAGE:
Consultant shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following
minimum limits:
Bodily Injury: $500,000
each occurrence
$1,000,000
aggregate -all other
Property Damage: $100,000 each occurrence
$250,000 aggregate
If submitted, combined single limit policy with aggregate
limits in the amounts of $1,000,000 will be considered
equivalent to the required minimum limits shown above.
(3) Automotive:
Comprehensive automotive liability coverage in the
following minimum limits:
Bodily Injury: $500,000 each occurrence
Property Damage: $100,000 each occurrence
or
Combined Single Limit: $500,000 each occurrence
( 4) Professional Liability:
Professional liability insurance which includes coverage for
the professional acts, errors and omissions of Consultant in
the amount of at least $1,000,000.
B. SUBROGATION WAIVER:
Consultant agrees that in the event of loss due to any of the perils for
which he/she has agreed to provide comprehensive general and automotive
liability insurance, Consultant shall look solely to his/her insurance for recovery.
Consultant hereby grants to City, on behalf of any insurer providing
comprehensive general and automotive liability insurance to either Consultant or
City with respect to the services of Consultant herein, a waiver of any right to
subrogation which any such insurer of said Consultant may acquire against City
by virtue of the payment of any loss under such insurance.
C. FAILURE TO SECURE:
If Consultant at any time during the term hereof should fail to secure or
maintain the foregoing insurance, City shall be permitted to obtain such
insurance in the Consultant's name or as an agent of the Consultant and shall be
compensated by the Consultant for the costs of the insurance premiums at the
maximum rate permitted by law and computed from the date written notice is
received that the premiums have not been paid.
D. ADDITIONAL INSURED:
City, its City Council, boards and commissions, officers, employees and
volunteers shall be named as an additional insured under all insurance
coverages, except any professional liability insurance, required by this
Agreement. The naming of an additional insured shall not affect any recovery to
which such additional insured would be entitled under this policy if not named
as such additional insured. An additional insured named herein shall not be
held liable for any premium, deductible portion of any loss, or expense of any
nature on this policy or any extension thereof. Any other insurance held by an
additional insured shall not be required to contribute anything toward any loss
or expense covered by the insurance provided by this policy.
E. SUFFICIENCY OF INSURANCE:
The insurance limits required by City are not represented as being
sufficient to protect Consultant. Consultant is advised to confer with
Consultant's insurance broker to determine adequate coverage for Consultant.
11. CONFLICT OF INTEREST:
Consultant warrants that it is not a conflict of interest for Consultant to
perform the services required by this Agreement. Consultant may be required to
fill out a conflict of interest form if the services provided under this Agreement
require Consultant to make certain governmental decisions or serve in a staff
capacity as defined in Title 2, Division 6, Section 18700 of the California Code of
Regulations.
12. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign, sublease, hypothecate, or transfer this
Agreement, or any interest therein, directly or indirectly, by operation of law or
otherwise, without prior written consent of City. Any attempt to do so without
said consent shall be null and void, and any assignee, sublessee, hypothecate or
transferee shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer. However, claims for money by
Consultant from City under this Agreement may be assigned to a bank, trust
company or other financial institution without prior written consent. Written
notice of such assignment shall be promptly furnished to City by Consultant.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner
or joint venturer or syndicate member or cotenant, if Consultant is a partnership
or joint venture or syndicate or cotenancy, which shall result in changing the
control of Consultant, shall be construed as an assignment of this Agreement.
Control means fifty percent (50%) or more of the voting power of the
corporation.
13. SUBCONTRACTOR APPROVAL:
Unless prior written consent from City is obtained, only those people and
subcontractors whose names and resumes are attached to this Agreement shall
be used in the performance of this Agreement.
In the event that Consultant employs subcontractors, such subcontractors
shall be required to furnish proof of workers' compensation insurance and shall
also be required to carry general, automobile and professional liability insurance
in reasonable conformity to the insurance carried by Consultant. In addition,
any work or services subcontracted hereunder shall be subject to each provision
of this Agreement.
14. PERMITS AND LICENSES:
Consultant, at his/her sole expense, shall obtain and maintain during the
term of this Agreement, all appropriate permits, certificates and licenses
including, but not limited to, a City Business License, that may be required in
connection with the performance of services hereunder.
15. REPORTS:
A. Each and every report, draft, work product, map, record and other
document, hereinafter collectively referred to as "Report", reproduced, prepared
or caused to be prepared by Consultant pursuant to or in connection with this
Agreement, shall be the exclusive property of City. Consultant shall not
copyright any Report required by this Agreement and shall execute appropriate
documents to assign to City the copyright to Reports created pursuant to this
Agreement. Any Report, information and data acquired or required by this
Agreement shall become the property of City, and all publication rights are
reserved to City. Consultant may retain a copy of any report furnished to the
City pursuant to this Agreement.
B. All Reports prepared by Consultant may be used by City in
execution or implementation of:
(1) The original Project for which Consultant was hired;
(2) Completion of the original Project by others;
(3) Subsequent additions to the original project; and/or
(4) Other City projects as appropriate.
C. Consultant shall, at such time and in such form as City may
require, furnish reports concerning the status of services required under this
Agreement.
D. All Reports required to be provided by this Agreement shall be
printed on recycled paper. All Reports shall be copied on both sides of the paper
except for one original, which shall be single sided.
E. No Report, information or other data given to or prepared or
assembled by Consultant pursuant to this Agreement shall be made available to
any individual or organization by Consultant without prior approval by City.
16. RECORDS:
Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts and other such information required by City that
relate to the performance of services under this Agreement.
Consultant shall maintain adequate records of services provided in
sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and
shall be clearly identified and readily accessible. Consultant shall provide free
access to such books and records to the representatives of City or its designees at
all proper times, and gives City the right to examine and audit same, and to
make transcripts therefrom as necessary, and to allow inspection of all work,
data, documents, proceedings and activities related to this Agreement. Such
records, together with supporting documents, shall be kept separate from other
documents and records and shall be maintained for a period of three (3) years
after receipt of final payment.
If supplemental examination or audit of the records is necessary due to
concerns raised by City's preliminary examination or audit of records, and the
City's supplemental examination or audit of the records discloses a failure to
adhere to appropriate internal financial controls, or other breach of contract or
failure to act in good faith, then Consultant shall reimburse City for all
reasonable costs and expenses associated with the supplemental examination or
audit.
17. NOTICES:
All notices, demands, requests or approvals to be given under this
Agreement shall be given in writing and conclusively shall be deemed served
when delivered personally or on the second business day after the deposit
thereof in the United States Mail, postage prepaid, registered or certified,
addressed as hereinafter
provided.
All notices, demands, requests, or approvals from Consultant to City shall
be addressed to City at:
City of Cupertino
10300 Torre Ave.
Cupertino CA 95014
Attention: Teri Gerhardt
All notices, demands, requests, or approvals from City to Consultant shall
be addressed to Consultant at:
Andrew Chafer, PLS, CFedS
Senior Project Surveyor
1700 S. Winchester Boulevard
Campbell, CA 95008
Phone 408.636.0900 Direct 408.636.0935
Fax 408.636.0999
18. TERMINATION:
In the event Consultant fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, Consultant shall be
deemed in default in the performance of this Agreement. If such default is not
cured within within the time specified after receipt by Consultant from City of
written notice of default, specifying the nature of such default and the steps
necessary to cure such default, City may terminate the Agreement forthwith by
giving to the Consultant written notice thereof.
City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to
Consultant as provided herein. Upon termination of this Agreement, each party
shall pay to the other party that portion of compensation specified in this
Agreement that is earned and unpaid prior to the effective date of termination.
19. COMPLIANCES:
Contractor shall comply with all state or federal laws and all ordinances,
rules and regulations enacted or issued by City. Specifically, and without
limitation, Contractor shall comply with all state, federal, or
local regulation regarding the removal and disposal of hazardous waste.
Contractor shall also comply with the fo11owing:
A. PREY AILING WAGES: To the extent applicable, Contractor shall
comply with the City's Labor Compliance Program and all other requirements
set forth in Labor Code section 1770 et seq. Contractor shall pay prevailing
wages. Contractor will submit monthly certified payroll records to the City for all
employees and subcontractors in a preapproved format or a City provided
form. Any delay in remitting certified payroll reports to the City upon request
from the City will result in either delay and/or forfeit of outstanding payment to
Contractor.
B. WORKING DAY: To the extent applicable, Contractor shall comply
with California Labor Code Section 1810, et seq. which provides that work
performed by employees of contractors in excess of 8 hours per day, and 40
hours during any one week, must be compensated as overtime, at not less than 1
1h times the basic rate of pay.
C. PAYROLL RECORDS: To the extent applicable, Contractor shall
comply with California Labor Code Section 1776 which requires certified payroll
records be maintained with the name, address, social security number, work
classification, straight time and overtime hours worked each day and week, and
the actual per diem wages paid to each journeyman, apprentice, worker, or other
employee employed by him or her in connection with this Agreement. The
Payroll Records shall be made available for inspection as provided in
California Labor Code Section 1776.
D. APPRENTICES: To the extent applicable, Contractor shall comply with
California Labor Code Section 1777.5 regarding apprentices.
20. CONFLICT OF LAW:
This Agreement shall be interpreted under, and enforced by the laws of
the State of California excepting any choice of law rules which may direct the
application of laws of another jurisdiction. The Agreement and obligations of the
parties are subject to all valid laws, orders, rules, and regulations of the
authorities having jurisdiction over this Agreement (or the successors of those
authorities.)
Any suits brought pursuant to this Agreement shall be filed with the
courts of the County of Santa Clara, State of California.
21. ADVERTISEMENT:
Consultant shall not post, exhibit, display or allow to be posted, exhibited,
displayed any signs, advertising, show bills, lithographs, posters or cards of any
kind pertaining to the services performed under this Agreement unless prior
written approval has been secured from City to do otherwise.
22. WAIVER:
A waiver by City of any breach of any term, covenant, or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of
the same or any other term, covenant, or condition contained herein, whether of
the same or a different character.
23. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every
kind or nature whatsoever between the parties hereto, and all preliminary
negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions
hereof. Any modification of this Agreement will be effective only by written
execution signed by both City and Consultant.
24. INSERTED PROVISIONS:
Each provision and clause required by law to be inserted into the
Agreement shall be deemed to be enacted herein, and the Agreement shall be
read and enforced as though each were included herein. If through mistake or
otherwise, any such provision is not inserted or is not correctly inserted, the
Agreement shall be amended to make such insertion on application by either
party.
25 CAPTIONS:
The captions in this Agreement are for convenience only, are not a part of
the Agreement and in no way affect, limit or amplify the terms or provisions of
this Agreement.
IN WITNESS WHEREOF, the parties have caused the Agreement to be
executed.
CONSULTANT
SANDIS CIVIL ENGINEERS
SURVEYORS PLANNERS
T' e President
Date October 5, 2015
CITY OF CUPERTINO
A Municipal Corporation
RECOMMENDED FOR APPROVAL:
~ City Attorney
ATTEST:
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City Clerk
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Exhibit A
Professional Consultant Engineering Services for
City of Cupertino
Storm Drain Field Data Collection
Scope of Work
CUPERTINO
Update Cupertino's City-wide Storm Drain Mapped Inventory, which will be
used by City staff to determine, prioritize, and estimate the capital improvement
needs of the City's storm drain collection system. The City has approximately 11
square miles of storm drain pipe in its collection system. The Inventory is a
proactive approach to determine needs, cost, and priorities associated with storm
drain improvements for staff to program future capital improvement projects,
including an annual storm drain replacement program. The comprehensive
Inventory will assist in coordinating storm drain improvements better to avoid
cutting into newly paved streets or to require trenchless pipeline technology
methods.
o Consultant will provide GPS land survey to determine the
coordinates of the manhole covers.
o Manholes located within heavily traveled right-of-way will be
verified for location only, but invert elevations may not be field
verified. These inverts will be acquired by as-built, or by
evaluating the invert elevations of adjacent manholes within the
same system (upstream and/or downstream). Note: traffic control
plans will not be necessary for this project.
o Where accessible survey storm drain pipe material, diameter, and
rim, grate, slope, and upstream and downstream elevations of pipe.
Survey/input items such as structure type, whether it is City
standard or not, depth, rim elevation, access diameter, cover type,
headwall, flapgate, ladder, stencil, button, private BMP, capture
devices, and heavy grate.
o Condition assessment would be a general visual assessment of the
feature.
o Update our existing Strom Drain Inventory via a mobile device
utilizing our City's established Storm Infrastructure data model.
Available Information
Current dataset available upon request.
-4243 City Maintained Structures
-4800 City Maintained Pipes 102 miles
-Geodatabase Diagram
Deliverables
CONSULTANT will perform an "above-ground" field review and inspection of
existing storm drain lines and Structures (laterals and private lines are excluded
from this study). This inventory will include drainage facilities throughout the
City. CONSULTANT will provide GPS land survey to determine the
coordinates of the manhole covers. Depths of manholes can be measured where
possible to determine accurate invert elevations where accessible. Manholes
located within heavily traveled right-of-way will be verified for location only,
but invert elevations may not be field verified. These inverts will be acquired by
evaluating the invert elevations of adjacent manholes within the same system
(upstream and/or downstream).
Mapping and surveys will be collected in NAD83(2011) epoch 2010.00
CONSULTANT will work with the City to review the current GIS Stormwater
Facility numbering scheme(s) which is a consistent and comprehensive
numbering scheme which supports the City's Asset Management application
Cityworks, and future maintenance of the GIS data.
CONSULTANT's GIS Manager will enter discussions with the City to review the
schedule for the GIS scope of work, review and request available data and
documentation, and agree upon GIS deliverables, project milestones, and
delivery dates. CONSULTANT will present in greater detail the project
approach and take the time to build the relationships with the City, its IT and
GIS staff, and other contractors that will be necessary for ongoing effective
communication.
Timeframe
FY 2015-2016
ExhibitB:
QSANDIS CIOllL EN.;\1t.11un:;
.tlllf\\IRY<;>nll
July ·1 o, 2015
Pron10 No. 215542
Teri Gerhardt GISP
GIS Coordinator
City of Cupertino
10300 Torre AvenL1e
Cupertino, CA 95014
Ph: 408.777.3311
RE: STORM DRAIN FU:LD DA1"A COLLECTION
CITY OF CUPERTINO, CA
Dear Teri,
Thank you for giving LIS the opportunity to subn1it our proposal to provide Surveying
Services on the above 1·eferenced project. Our proposal Is based on yoLll· request for
proposal.
l.Ne propose to provide the following scope of services:
We will perform a GPS field survey to locate Cupertino's city wide storm drain
inventory. We will locate the center of each rnanhole cover or structure and measur·e
the inverts and pipe sizes. In areas of heavy traffic, the rnanholes will not be opened
and Inverts wlll not be collected. Where accessible we will note pipe rnaterlal,
diameter and invert elevations of pipes. We will also note items as structure type, city
standard or not, depth, rim elevation, aooess dia1neter, cover type, headwall,
flapgate, ladder, stencil, button, private BMP, capture devices, heavy grate and
general visual assessment of the structures.
Mapping and survey will be collected in NAD83(2011) epich 2010.00~
Deliverable will be a geo database or shape file.
Mechanical locating of underground pipes in not included in this proposal.
TERMS ANO CONDITIONS
The scope of work included in this proposal is limited to the specific scope outlined
above only. Any exclusions listed are for clarity only and do not represent a
complete list of exclusions to the scope. Any additional scope proposed or done
other than those listed in this proposal shall be done as an additional service.
This pr·oposal does not include the costs for reirnbursable expenses such as
printing, 1nonurnents, 111aterials, outside services and consultants,
express/overnight n1all, courier/special delivery, and travel/per dle1n. Agency fees
will not be paid by Sandia and are not included in this proposal. Any of the above
expenses will be charged at cost plus 1 0°/o. Payment for services is due upon
completion of work and receipt of invoices.
936 E. Duane Avenwa I Sunnyw.t1e, CA 94085 f P. 408.636.6900 I F. 406.636.0999 I www sandls Df.'!.1
8'> SA N D I S I m'~~'i~";'."""'
.July 10, 2015
Teri Ge1-hardt GISP
City of Cupertino
Promo No. 215542
Page 2
The above services vvill be provided for the sun-1 of $285~000 (Two Hundred Eighty-Five
Thousand Dollars).
Pursuant to state law, no worl< can proceed on this pr·oject without written acceptance. If
this proposal n1eets with your approval, please forward your contract to our Sunnyvale office
for our review and slgnatLtre and as your authorization to proceed.
Very truly yours,
SAND IS
,9_,,/¥-----.--,::::__.,,,t::_/
Laura Cabral, PLS
Associate Principal
LO/meb
936 E. Dt1ane Avenue [ Sunnyvale, CA 94-0BS I P. 408,636.GSOO I F. 408.636.0999 I Y.'f.\!YY.'f_..§._~IJ9.llLD£i1
Exhibit C
Cupertino City Storm Drain Mapping Project
Tasks:
Preliminary (1 week)
1. Determination of project limits
a. Map of city boundary (*.KMZ)
2. Define horizontal and vertical tolerances
3. Define City of Cupertino add'l requirements:
a. Naming conventions
b. City Priorities
c. Delivery requirements
4. Determine project control
5. Field reconnaissance (1 person)
a. Heavy traffic areas (define)
b. Urban forest (define)
c. Commercial (define)
d. Prioritize areas
i. Easiest---+ most difficult
6. Define field procedures
a. GPS survey
i. Feature/ Attribute collection
b. Terrestrial survey
i. Feature/Attribute collection
c. Data dictionary (Feature/Attribute) in GPS data collectors
Field Work (16 weeks)
1. Data collection (approx. 4200 manholes)
a. Easiest areas first-double occupation GPS (est. 70% or 2975
Manholes)
i. 1 person at 350 MH/WK ~ 9 weeks
b. Difficult areas -terrestrial traverse (est. 30% or 1225 Manholes)
i. 3 person at 600 MH/WK ;:::! 2 weeks
2. Dipping MH (est. 90% or 3780 manholes)
a. 2 person crew at 250 MH/WK ;:::! 15 weeks
Data Processing & delivery(::::! 3 hours daily)
1. Daily data processing
a. GPS Processing
b. Terrestrial Surveys
c. Formatting data into City of Cupertino required format.
Total estimated completion time: 25 weeks
Start date: October 26th
Completion date: April 18th