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15-105 4Leaf Inc., for _On-Call_ Plan Review ServicesFIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CUPERTINO AND 4LEAF, INC FOR "ON-CALL" PLAN REVIEW SERVICES This First Amendment to the Agreement between the City of Cupertino and 4Leaf, Inc, for reference dated November 17, 2015, is by and between the CITY OF CUPERTINO, a municipal corporation (hereinafter "City'') and 4Leaf, Inc, a California Corporation ("Consultant") whose address is 2110 Rheem Drive, Suite A, Pleasanton, California 94588, and is made with reference to the following: RECITALS: A. On July 1, 2015, an agreement was entered into by and between City and Consultant (hereinafter "Agreement") for "on-call" plan review services. B. City and Consultant desire to modify the Agreement on the terms and conditions set forth herein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. Paragraph 3 of the Agreement is modified to read as follows: The Compensation section of the Agreement shall be increase by this amendment in the amount not to exceed SIXTY THOUSAND dollars ($60,000), for a total contract amount not to exceed ONE HUNDRED TEN THOUSAND dollars ($110,000.00). 2. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. CITY OF CUPERTINO A Municipal C~ation /.) By:,~~ Title /JM[· elT'/ N/fll/ll~ RECOMMENDED FOR APPROVAL: ~it;e~~~~~ EXPENDITURE DISTRIBUTION 100-73-714 700-702 AMOUNT PO #2016-148 Contract Amount $50,000 Amendment #1 $60£000 Total Contract $110,000.00 AGREEMENT BETWEEN THE:CITY.OF CUPERTINO.AND 4LEAF,INC.FOR ON-CALL":PLAN REVIEW SERVICES THIS AGREEMENT, is'entered into this Ist:day of:July, 2015, by and between the CITY OF CUPERTINO a California municipal corporation -"C1 " 'and 4Leaf, Inc. a California Corp_oration _whose address is 2110 Rheem..Drive;. Suite A;. Pleasanton,.. - California 94588 (hereinafter referred to:as "Consultant") (collectivelyreferred to as the Parties"). .:. RECITAL=S: A. City is a municipal corporation duly organized and.validly existing under the laws of the State of California with.the power to carry on its business.as.it is now.. being conducted under-the Constitution and-the statutes of the State of California-and the Cupertino Municipal Code. B.Consultant is specially trained, experienced and competent to-perform:the- special services which will-be required by this Agreement. C. Consultant possesses theskill, experience; ability; background, certification and:knowledge to provide the services described in thisAgreement on the terms and conditions.described herein. D. City and Consultant desire to enter into an agreement -for--"on-call'-', plan review services upon the terms.and-conditions herein. NOW, THEREFORE,the Parties mutua y agree.as o ows: 1: :.TERM The term of.this Agreement shall commence on:July 1, 2015,.4nd shall.terminate on June 30,:2016,unless.terminated earlier asset forth.herein:- - 2. Consultant shall perform each and every service:set forth in Exhibit "A" attached hereto and incorporated herein by this reference. 3. .-COMPENSATION TO CONSULTANT-: Consultant shall. be compensated ..for services performed :pursuant_ to.. this A reement.an amount u to and not to exceed FIFTY-THOUSAND dollars $50;000.00gP based on the rates and terms set forth in Exhibit "A;" :which :is attached' hereto and- incorporated herein by this reference. 4: :TIME IS OF THE ESSENCE. Consultant and City.agree that time is.oafthe essence-regarding the performance of this Agreement. Page.1 of 9 . 4Leaf, Inc "On-Call" Plan Review Services Contract, EY 15-16 5: STANDARD OF:CARE Consultant agrees to perform all.services required by this Agreement in a manner.- commensurate with- the prevailing standards of like professionals in:the San Francisco Bay Area and-agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City:nor have-any contractual relationship with City. :. :... 6: . INDEPENDENT:PARTIES City and-Consultant intend ;that the relationship between them created by this Agreenentis that-ofan independent contractor. The manner and means of conducting the : work-are under-the control of Consultant, except to the extent they are limited by statute, rule or. regulation and the express-terms of this Agreement. No civil -service status or other right.of employmentwill.be acquired by:virtue of Consultant's services.None of:theConsultant's benefis provided by City to its employees,.including.but not limited to, unemployment - insurance workers' coni ensation lans, vacation and.sick leave:are available from CitppY to Consultant, its employees or agents: Deductions shall not be:made for any state or federal'taxes, FICA payments; PERS payments 'or other=purposes:normally associated- with:an employer-employee relationship:from any_fees due Consultant. Payments of the above items, if require• ; are the responsetiiy o. Consultant.:onsu an 7.-- IMMIGRATION REFORM AND CONTROL ACT (IRCA) - Consultant assumes any :and all .responsibility for verifying .the: identity :and --- =-- employment authorization of all of his/her:--employees performing work :hereunder;- pursuant to all applicable IRCA or other federal,or state- and:regiilations.-Consultant- - shall indemnify and hold City harmless from and against any_loss, damage; liability, costs or expenses arising from any.noncompliance ofthis provision by Consultant:-- 8. . ' NON-DISCRIMINATION Consistent with Cit 's olicY ..p grohibitin harassment and. discriminationp Consultant agrees that it shall not harass or discriminate against:a job applicant, a City employee or a citizen by Consultant or-Consultant's employee or subcontractor on:the basis of race, religious creed, color; national origin;;ancestry, handicap,-disability; marital status, pregnancy, sex, age, sexual orientation,. or any other protected class. .Consultant agrees that: any and all violations of.this provision shall-constitute a:material-breach of this Agreement. Standard Indemnification: Consultant :shall, to _the:fullest extent allowed by law and without:.limitation of: the provisions of this.Agreement-relatedto insurance, with:respect to: all services.performed in connection with-the Agreement, indemnify, defend, and:hold harmless the-City and its officers, officials, agents, employees and volunteers-from and against an and all liability,g g Y Y, claims, actions;:causes of action or demands whatsoever against any of them including any injury to or death of any person or:damage'to-property_or other liability of any nature; whether physical; emotional, consequential or otherwise; arising out, pertaining to; or related to the performance of this.Agreement by Consultant:or_Consultant's employees, officers; officials, agents or independent contractors. Such costs and expenses shall include.reasonable.attorneys'--fees of counsel-of: City's-choice, expert fees and:all other Page.2.of9 4Leaf, Inc "On-Call" Plan Review Services Contract, FY 15-16 costs and fees:of litigation. The-acceptance:of the Services by City shall not operate:as a waiver- of the right of indemnification. The provisions. of this Section survive :the. completion of the Services or termination of this Contract: 10: INSURANCE: A...General:Requirements. On :or before:the commencement. of thetermterm of this-- Agreement,:.Consultant shall furnish City .with certificates :showing the.-type, :amount, class of operations covered, effective dates and dates:of expiration of insurance coverage in compliance with the requirements_listed in Exhibit"B"-. Such certifcates,:which do:not. limit _Consultant's indemnifcation shall also contain:--substantially the following statement: "Should any of the above insurance covered by this.certificate-be canceled or coverage reduced ,before the expiration ate thereof, the..insurer affordirm coverage shall provide thirty(30) days' advance written-notice to the City of Cupertino by certified mail,_ Attention: City Manager." Consultant shall. maintain. in force..at all times during the performance.of:this Agreement.all- appropriate coverage of insurance.required-by:this Agreement with:-an insurance company that_is -acceptable to City-and licensed to: do- insurance'business iti.the State of California. Endorsements-naming the City as additional insured shall be submitted with-the insurance certificates. B, Subrogation Waiver. Consu taut.agrees that.in the event of loss.due to any of the'-perils for :which '.he/she lids: agreed-.to provide..comprehensive:.general and.. automotive: liability insurance;- Consultant-shall look: solely -to his/her-insurance for recovery. Consultant hereby rants to--City, on behalf -of .any -insurer providingyygpg .. comprehensive general and automotive liability.insurance.to either--Consultant or City with respect to the services of Consultant herein;..a waiver.of any:right to subrogation which any such insurer of said Consultant may acquire against City- by virtue of the payment of any loss under:such insurance. C:. . Failure to secure or maintain insurance. If Consultant-at any time during. the term hereof should fail to secure or maintain the.foregoing-insurance, City:shall be permitted to obtain .such insurance in .the--Consultant's name- or as an agent of the Consultant and shall be compensated:by the:Consultant for the.costs of the insurance premiums'at the maximum rate permitted by law_an&C-6 ,puted'from the date written notice is received that the premiums have not:been paid. D. Additional :Insured. :City, its :City Council,- boards and commissions, officers, :employees :and volunteers shall be named as.-an-additional: insured under all insurance coverages...except any. professional liability insurance, :required by-- this Agreement:-The naming of an.additional-insured shall:not affect any recovery to which such additional.insured would be:-entitled under this'policy if not named as such additional insured. An additional insured named herein shall not be held liable for any premium, deductible portion of-any loss,_or expense :of any natur, rre on:this.policy. or-any _..- extension thereof. Any other-insurance-held by.an additional insured-shall not be-required. :.. . to contribute anything toward-any loss:or expense:covered by the insurance provided by :hing this policy. E. Sufficiency of Insurance.-The: insurance limits required by City are:not represented as being suffic'ien't to protect Consultant. Consultant is advised to confer with- Consultaint's.insurance broker to.determine.adequate coverage.for Consultant. F. :Maximum.Coverage and:.Limits. It shall be. a..requirement under.-this .. Agreement that:-any available insurance proceeds broader than. or in excess of=the. specified:minimum-Insurance :coverage :requirements and/or limits :shall be available-to-: Page 3.of 9 4Leaf, Inc "on-Call" Plan Review Services Contract, FY 15-16 the additional:insured City. Furthermore; the:requirements for:coverage :and limits-shall be the minimum coverage and.limits-specified:in this Agreement, or the broader coverage and maximum limits of coverage of any insurance policy-or proceeds available to'the named insured;whichever is greater. 1.1. CONFLICT OF INTEREST : .. Consultant warrants that it presently-has no.interest,. and will not acquire. any interest, direct-or indirect; financial:or otherwise, that:would conflict in any way-with the performance of this-Agreement, and that it will not employ any person having such an interest. Consultant a ees to advise- Cit immediatel if an conflict arises and understands that it may-be required to fill out a conflict of interest form if the-services provided under: this Agreement require Consultant- to make certain governmental - decisions.or serve in a staff capacity as._defined in Title.2; Division:-6., Section.18700.of.. the California-Code of-Regulations. 12. :PROHIBITION AGAINST TRANSFERS Consultantshall not assign, sublease, h othecate, of transfer this Agreement, -orYp anyinterest therein, directly or indirectly, by operation of law or,otherwise, without'' rior written consent o.- City.Any attempt to o so without saidconsent.s.a e nu. and void and any assignee, sublessee, hypothecate:or transferee shall.acquire.no.right:or:interest.by. reason of such attempted assignment, hypothecation or transfer. However, claims for undh =A reement may be assigned to a bank,-trust - ---more b Consultant from Cityer tis company-or other -financial institution-without prior written consent. Written--notice of- such assignment shall. e promptly Rimished to-City by Consultant. The- salve, assignment, transfer or other disposition. ofany of the issued and outstanding capital.stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant, if Consultant is a partnership or-joint venture- or.syndicate--or.cotenancy; which shall result.in changing the control of-Consultant;_shall be construed as an assignment.-of this Agreement. Control means fifty percent (50%) or more ofthe voting power of the corporation. 13. SUBCONT T Unless prior written consent -.from City is obtained, only those .people and subcontractors whose names Nand resumes are attached to this Agreement-shall:be used in : the performance ofthis Agreement. In the event that Consultant employs subcontractors,_such subcontractors shall be required to furnish proof of workers':compensation insurance and shall also be required to carr general, automobile and professional liabili insurance in reasonable conformity toY the insurance:carried.'by Consultant. In addition,-.any work or. services..subcontracted hereunder shall be subject to.each provision of this Agreement. Consultant agrees to include with all subcontractors in their. subcontract the same requirements and provisions of this Agreement including the indemnity-and insurance requirements to the:' extent they apply to the :scope of; the= subcontractor's work. Subcontractors hired by Consultant agree to be bound to-Consultant and City in the same, manner-and to the same extent as:Consultant-is -bound to-City under.this Agreement. Subcontractor:. further :.agrees:. to.. include._.these- same pxovisions:. with any: .sub- - subcontractor. A copy of the Owner. Contract Document Indemnity and .Insurance- provisions-willprovisions-:will be furnished:to the subcontractor-upon-request. Consultant-shall require - Page-4.of9 4Leaf, Inc -on-Call" Plan Review Services Contract, FY 15-16 all- :subcontractors to. :provide. :a: valid- certificate: -of insurance and the required endorsements included in the-agreement prior-to.commencement of any work and will pofcoatcompliance to Citprovide-proof p Y. . . 144: PERMITS AND LICENSES Consultant,:at his/her.sole expense, shall obtain:and maintain. during the term of. this.Agreement; all :appropriate .permits, certificates and licenses including, :but not limited to,- a: City Business License, that may -be: required in connection with: the performance of services hereunder. 15. REPORTS A Each and 'every report, draft work pr.o: d. uct map, :record and other document,- hereinafter collectively :referred to .as "Report", reproduced,-.prepared-.or . caused to be prepared by. Consultant pursuant to or in connection with this Agreement, shall-be the. exclusive property:of City. :Consultant:shall not copyright any .Report required by this Agreement and shall execute appropriate documents to assign to City:the- copyright to Reports created pursuant to this Agreement. Any Report, information and data-acquired or required by this:Agreement shall become the.property of City;.and all publication rights are reserved to :City. Consultant may. retain:a.copy of any report furnished-to the City pursuant to this Agreement.:... B. All Reports prepared by Consultant may be used.by City in: execution or -- - implementation of: (1) The original Pro'ect for which Consultant. :was hired;: 2J Completion of the original Project:by others:; (3) Subsequent additions to the original project;-and/or(4) Other City projects as City deems appropriate. : C. Consultant shall, at such time and in:such -form as City may-require, furnish reports concerning the status:of servicers.required under this-Agreement. D. All Reports required to be provided-by this Agreement-shall be printed on- recycled paper. All Reports shall.be copied. on bo_th.sides of the paper-.except_-for. one original,whichshall be single sided-. E. No Report,:information'or other data given to or prepared or assembled by Consultant-pursuant .to this Agreement shall be made available to any 'individual -or organization by-Consultant without prior approval y City. 16. RECORDS Consultant shall-maintain- complete-and accurate records with--respect to -sales, costs;:expenses; receipts-and other-such.information:required by City that relate to the performance of services under this Agreement, in sufficient detail to permit an:evaluation of services..All such.records shall be maintained in accordance with generally-accepted accounting-principles..and shall. be'.clearly identified:and readily accessible. Consultant :::. shall provide free access to such books. and records to the..representatives of-City or..its. designees-at all proper times;-and gives.City the:right to:examine-and:audit-same, and to : make transcripts therefrom as: necessary; -and to allow- in of all work, data, documents,proceedings and activities related to this Agreement. Such records,_-together with supporting documents, shall be kept separate from other documents and records and shall be maintained for a period ofthree (3) years after Consultant receives final payment from-City for all services.required under this:agreement. If supplemental examination-or audit of the records is necessary due to concerns raised by City's preliminary examination or audit of records; and the City's-supplemental : Page.5 of9 .-. - 4Leaf, Inc "on-Call" Plan Review Services Contract, FY 15-16 exam-m-i:nation.or:audit of the records discloses a failure:to adhere to appropriate internal financial .controls, .or other-.breach:-of- contract..or failure to act in good faith, then Consultant shall.reimburse-City for all reasonable costs and expenses associated with,the supplemental examination or audit. 1-7. NONAPPROPRIATION This Agreement is subject_to the-.fiscal provisions of the Cupertino Municipal Code-and Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, :or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal-year and funds-for this Agreement are no longer available. This Section shall take precedence= in the event of a conflict with:.any other covenant, term, condition,or provision.ofthis:Agreement. .. 18. : ENVIRONMENTALLY PREFERABLE PURCHASING Consultant shall comply with the City's Environmentally Preferable:Procurement Policy:whenever practicable in completing any work un er t is agreement, -inc a ing_ ut not limited to:. Using.. . paper.. . products made with recycled_ content and recycled/remanufactured toner and ink jet cartridges; Printing with soy or low volatile organic compounds (VOC) inks; Using energy-star compliant equipment; Using cleansers and working with janitorial contractors to meet Green Seal's Industrial and Institutional Cleaners Standard;-and- Ordering n : Ordering supplies electronically and practicing other-internal waste reduction and reuse protocols. 19. NOTICES All notices, demands requests or approvals to be given under this Agreement shall be :given in:writing and conclusively.shall be :deemed served when:-delivered:- personally or.on the :second business day after the-deposit thereof in the. United States Mail,-postage prepaid,registered,or certified; addressed-as hereinafter provided. All notices, demands,requests, or approvals shall be addressed as follows: TO CITY: City of Cupertino 103.00 Torre.Ave. Cupertino CA-95.014 Attention: Aarti Shrivastava;Assistant CityManager TO CONSULTANT: 4Leaf,.Inc. 2 100 eem Drive, -Suite A Pleasanton,:CA 945-88- Attn,-Gene A. Barry, Vice-President -. Page 6.of 9 4Leaf, Inc -On-Call" Plan Review Services Contract, FY 15-16 20. TERMINATION: -- -- - --- In the event Consultant fails or-refuses to.perform any of the.provisions hereof-at the time and in the manner-required.hereunder; Consultant shall be deemed in default in the performance of this-Agreement. If Consultant fails to cure the default within the time specified and according to the requirements set forth in City's written notice of default, and in.addition to any other remedy available:to:the City by law, the .City Manager may. terminate the-Agreement:by giving Consultant written notice thereof, which :shall be effective immediately..The City-Manager-shall also have the option, at its sole discretion and without cause, ofterminating this Agreement by giving seven (7)-calendar days'prior written'-notice :to Consultant as provided :herein. Upon receipt of any: notice: of termination Consultant_shall immediately discontinue performance. City shall.pay Consultant forservices satisfactorily performed up to:the._effective.. date--of termination. If the termination iffor cause;-City may deduct from.such payment the amount of actual damage, if:any, sustained by. City due. to: Consultant's failure to perform its material obligations under this Agreement. Upon termination; Consultant- shall immediately deliver to the City any an a copies o studies,: s etc es; rawmgs; com utations,-a..nd other material or products, whether or not completed., prepared by Consultant or given to Consultant, in-connection with:this Agreement. Such materials shall become the property ofCity. 21. COMPLIANCE. Consultant shall comply with- all state-or federal laws and all ordinances, rules,- policies and regulations enacted or issued.by City. 22. :.CONFLICT OF LAW This Agreement shall be interpreted under., and enforced by the laws of the State of California excepting any choice.'of law rules which.may direct the application-of laws of another jurisdiction. =The Agreement and obligations of the'parties--are subjQct=to all valid laws, orders, rules, and--regulations of the'authorities having jurisdiction-over this- Agreement-(or the `successors of those authorities). Any suits brought pursuant to :this Agreement shall be filed with the Superior Court of the County:of Santa Clara, State of California. 23. ADVERTISEMENT Consultant shall not post, exhibit,' display or allow to be posted, exhibited, displayed-any signs, advertising, show bills, lithographs, posters or cards of any kind Agreement unless prior written approvalpertainingtotheservicesperformedunderthis has been secured from City to do otherwise.:::. 24. -VAI-VER : . A waiver by City of any,breach:of any term,-covenant, or condition contained herein shall not be deemed to be:a waiver of any subsequent breach of the same-or an other term, covenant, or condition contained -herein, whether of the same or:a different- character. 25. INTEGRATED CONTRACT This Agreement represents the:full and-complete-understanding of every kind--or Page.7.of9 4Leaf, Inc "On-Call" Plan Review Services Contract, FY 15-16 nature whatsoever. between the Parties, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement. or implied. covenant--shall be held to vary the provisions hereof. Any modification of this Agreement will:be effective only:by written execution signed by both City-and Consultant. 26. :AUTHORITY The:individuals) executing this Agreement represent and warrant.that they have the legal capacity and authority-to:do so on behalf of.their respective legal:entities. E:- 27. _JNSERTED'PROVISIONS ach provision and clause:required by law to be inserted into the Agreement-shall be deemed to be-enacted herein, and the Agreement shall be read and enforced as though each were.-included.herein. If.through.mistake or otherwise, any. such provision is :not . inserted or -is not correctly inserted, the Agreement shall :be ended .to make such insertion on application by either.party. 28. 'CAPTIONS AND.TERMS The ca tions -in this Agreement are for convenience only, are not art of theP. g. y part. Agreement an in no way. a ect,:.-imit or-:Amplify t..e terms:.or provisions o 't..is Agreement. All unchecked.boxes do:not-apply:to:this Agreement. :. IN WITNES S WHEREOF;-the parties=have-caused the.Agreement:to be executed. CONSUL T.. . CITY OF CUPERTINO 4Leaf ;c. A:Municipal Corporation -- --.- . ... By. ::. By ..:Albert Salvado. Title Title B—Hdi Offici Date 7-/7 Date Aarti.Shrivastava;Asst.City Manager AP 0. VD AS City A -orney. . ATTEST: _ City Clerk Page 8.of9 .. ... 4Leaf, Inc -bn-Call" Plan Review Services Contract, FY 15-16 Exhibits: Exhibit"A"- Scope.of Services, Schedule of Performance:and Compensation EXPENDITURE DISTRIBUTION ACCOUNT NUMBER AMOUNT PO #2016-148 Contract Amount:- 50,000.00 Account number: .. 100-73-714,700-702 9 Exhibit A Scope of Services and Compensation -®n-Call Plan.Check Services 11.. Scope of Services: 4LEAF, Inc. "Consultant" shall.provide on-call plan check as requested by the City for various City:of Cupertino projects. Consulta_ht will provide complete reviews per the California building code including reviews for structural, building, electrical, plumbing, mechanical, Title 24, green building, and other adopted ordinances by the City of Cupertino.. Plan=-Check staff assigned Cupertino projects by the :Consultant' shall be preapproved by the City--of Cupertino_ Chief Building Official, and shall be removed immediately upon City's-request and-replaced with an approve su stitute: 2. Compensation: City shall:compensate Consultant for professional services in accordance with the hourly rates and estimated level of effort as outlined below. 'Compensation-shall not exceed the amount set forth below without written authorization by the City of Cupertino's Chief Building Official. The compensation to .be 'paid to Consultant under this.for all services.described.under Section 1 of this Exhibit and:reimbursable expenses shall not exceed a total of Fifty-Thousand ($50,000) for on-call plan review.services. Any work performed.or expenses incurred for-which payment would result in a total.exceeding the maximum amount o compensation set ortherein shalt eat no cost to the City unless Consultant :receives prior written- consent..by the City .of Cuperti-no's Chief- Building_ _ Official:. Any additional requested staff-will-be billed of.the rate:show on.the.attached-fee schedule. -- ---- Rates.and Level of Effort:_The terms-of the services will run through.j.une 30, 2016. 4LEAF.will provide the following staff types to perform the on-call services: Position- Estimated Hourly Rate .. Total. Hours Residential Building Inspector NA 75 - Combination Building Inspector(Commercial) NA 90 Senior Combination Building Inspector NA 105 J_ , Specialty Inspector(ADA,CASp; etc.):.. .NA 175 Plan Review Services Wt a-nd_2"d Checks) NA :-65/0 of Feesy Plan Review(subsequent re-checks-or staff- NA--. 120 augmentation)xcttic Permit Technician NA 60 a.. ...._ NA=not available since:the level ofeffort for staffcannot be identified until a specific projectortask is:identified. Title: See staff types above.= Invoices: In order to request payment, Consultant shall submit monthly invoices to the City describing the services performed and the applicable charges(including a summary of work performed during that period; -personnel-who performed the services,- hours worked, and tasks) :for which work was pe orme Exhibit-A:-Scope of Services and Compensation for-On-Call Plan Check Services Page 1 of 2- for the City of Cupertino:-, July 17,2015. f7iiJEtGC;F- F 3N{y'*CC3SS5 CT101V M 1xSAGEM NT Bt3IL[33NG(3SPT1! v•P ntv C++ Gir..: Reimbursable Expenses:...Administrative, overhead, secretarial time or overtime, word processing, photocopying, :in:house-printing,-insurance and-:other-ordinary business expenses are included within the scope of payment-or services and are not reimbursable expenses. Additional Services: Consultant. shall provide'additional services. outside the services- identified- in Exhibit A only by- advance written 'authorization from the- City's' Chief Building Official .prior to commencement of any additional services. Consultant shall:.s.ubmit;. at.the Chief.Building:Official's request, a detailed written..proposal including a.description of the=scope of additional services,schedule, :.. . and proposed.maximum.compensation. Exhibit*-Scope of Services and Compensation for On-Call Plan Check Services Page 2 of 2 for the City of Cupertino: July 17,2015.