01-25-16 Searchable packetCITY OF CUPERTINO
AGENDA
CITY COUNCIL
10300 Torre Avenue, City Hall Conference Room A
Monday, January 25, 2016
4:00 PM
Special Non-televised Meeting (Commissions Interviews)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council
is hereby called for Monday, January 25, 2016, commencing at 4:00 p.m. in City Hall
Conference Room A, 10300 Torre Avenue, Cupertino, California. Said special
meeting shall be for the purpose of conducting business on the subject matters listed below
under the heading, “Special Meeting.”
SPECIAL MEETING
ROLL CALL – 4:00 PM
City Hall Conference Room A, 10300 Torre Avenue
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the council on
any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State
law will prohibit the council from making any decisions with respect to a matter not
listed on the agenda.
COMMISSIONS INTERVIEWS
1. Subject: Interview applicants for commissions with vacancies and terms
expiring: Sustainability, Parks and Recreation, Fine Arts, and Public Safety
Recommended Action: Conduct interviews and make appointments
CITY OF CUPERTINO Page 1
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City Council AGENDA January 25, 2016
A - Interview Schedule
B - Commission Diversity Resolution
C - Advisory Commissions Resolution
D - Sustainability Questions
E – Sustainability Applications
F - Parks & Rec Questions
G - Parks & Rec Applications
H – Fine Arts Questions
I – Fine Arts Applications
J – Public Safety Questions
K – Public Safety Applications
L - Current Commission List
M - Commission Attendance
ADJOURNMENT
CITY OF CUPERTINO Page 2
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City Council AGENDA January 25, 2016
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/index.aspx?page=125 for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next City Council meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Council
meeting to arrange for assistance. Upon request, in advance, by a person with a disability, City
Council meeting agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format. Also upon request, in advance, an assistive listening
device can be made available for use during the meeting.
Any writings or documents provided to a majority of the Cupertino City Council after publication of the
packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, during normal business hours and in Council packet archives linked from the
agenda/minutes page on the Cupertino web site.
Members of the public are entitled to address the City Council concerning any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to
address the Council on any issue that is on this agenda, please complete a speaker request card located
in front of the Council, and deliver it to the Clerk prior to discussion of the item. When you are called,
proceed to the podium and the Mayor will recognize you. If you wish to address the City Council on
any other item not on the agenda, you may do so by during the public comment portion of the meeting
following the same procedure described above. Please limit your comments to three (3) minutes or less.
CITY OF CUPERTINO Page 3
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COMMISSION INTERVIEW SCHEDULE rev1
Time Name Candidates Other
Choice Notes:
1 4:00 Becker, Allie Parks & Rec
2 4:08 Marshall, Joseph (Dan)Parks & Rec
3 4:16 Peng, Wade Parks & Rec
4 4:24Swaminathan, Vignesh Parks & Rec
5 4:32 Riddle, Ralph
6 4:40 Tal, Tomer
7 4:48 Sandler, David Fine Arts
8 4:56 Weber, Anna Video interview
9 5:04 Latshaw, Gary
10 5:12 Zhao, John
11 5:20 Chen, Angela Audit Audit incumbent
12 5:28 Fitzwater, Thomas
13 5:36 Goldsher, Revital (Revi)
14 5:44Wallis, Paula
15 5:52 Pal, Sanjay TICC
16 6:00 Fung, Andrew Educational Representative
17 6:08 Ramanathan, Meera Public Safety
18 6:16 de Leon, Arnold TICC
19 6:24 Mondal, Dipanwita Public Safety
6:32
6:40 30‐min dinner break
Time Name Candidates Other
Choice Notes:
17:10Davis, Helene incumbent
27:18Wilson, Judy incumbent
37:26Becker, Allie Sustainability
47:34Marshall, Joseph (Dan)Sustainability
57:42Peng, Wade Sustainability
67:50Swaminathan, VigneshSustainability
77:58Phillips, Don
8:06Vote for 2 full terms ending 1/30/20
8:14 10‐min break
Residency requirement for all five membersPARKS AND RECREATION
COMMISSION
MONDAY, JANUARY 25, 2016
Vote for 3 full terms (member, Business Representative, and Educational
Representative) ending 1/30/20, and 2 partial terms (count as full) ending 1/30/18
Residency requirement for three out of five
members; Business and educational institution
representatives must be located in Cupertino.
SUSTAINABILITY COMMISSION
Page 1 of 3
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COMMISSION INTERVIEW SCHEDULE rev1
Time Name Candidates Other
Choice Notes:
18:24 Datar, Vivek TICC
28:32Sandler, David Sustainability
38:40Chokshi, Janki
48:48Kaing, Selina
58:56Raby, Mary
69:04Wafaa, Salaje Housing
79:12Kashkooli, Eva Public Safety
9:20Vote for 1 partial term (counts as full) ending 1/30/19
9:28 10‐min break
Time Name Candidates Other
Choice Notes:
1 9:38 Kashkooli, Eva Fine Arts
2 9:46 McCoy, Robert incumbent
3 9:54 Rasmussen, Soren
4 10:02 Huang, Andy incumbent
5 10:10 Sahai, Neha
6 10:18 Ramanathan, Meera Sustainability
7 10:26 Mondal, Dipanwita Sustainability
10:34 Vote for 3 full terms ending 1/30/20
Residency requirement for all five membersPUBLIC SAFETY COMMISSION
Residency Requirement for three out of five
membersFINE ARTS COMMISSION
Page 2 of 3
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COMMISSION INTERVIEW SCHEDULE rev1
Time Name Candidates Other
Choice Notes:
17:00Wilson, Krista incumbent
27:08Gleave, Jennylyn Business Representative
37:16Price, Joanna Business Representative
47:24Daruwalla, Nina Business Representative
57:32Bose, Sue Business Representative
67:40Wafaa, Salaje Fine Arts
77:48Shin, Peter Audit
7:56
8:04 10‐min break
Time Name Candidates Other
Choice Notes:
18:14 Shin, Peter Housing
28:22Luther, Jim
38:30Chen, Angela Sustainability incumbent
48:38 Crooke, Lisa
58:46 Zavislak, Mark
8:54Vote for 2 full terms ending 1/30/20
Time Name Candidates Other
Choice Notes:
1 Datar, Vivek Fine Arts
2 9:02 Sfarti, Adrian
39:10Mulaka, Gouri
4 9:18 Chavan, Shishir incumbent
59:26Pal, Sanjay Sustainability
6 9:34 Gope, Deepika
79:42Khan, Nishat
8 9:50 de Leon, Arnold Sustainability
9:58Vote for 2 full terms ending 1/30/20
Residency requirement for all five members TECHNOLOGY, INFORMATION, AND
COMMUNICATIONS COMMISSION
AUDIT COMMITTEE
TUESDAY, JANUARY 26, 2016
Vote for 2 full terms (member and Business Representative) ending 1/30/20
No residency requirement
HOUSING COMMISSION
Residency requirement for three out of five
members; Business and financial institution
representatives must be located in Cupertino.
Page 3 of 3
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RESOLUTION NO. 03-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY
(ADVISORY COMMISSONS AND COMMITTEES)
WHEREAS, the City intends to provide efficient, effective and equitable governmental
services to all of Cupertino, and
WHEREAS, respect for all cultures, and other demographic differences is the foundation
of Cupertino’s future, and
WHEREAS Cupertino’s residents are its most important resource, their cultural and
economic diversity provides the living fabric that binds Cupertino together, and
WHEREAS, the involvement and commitment of the entire Cupertino community
produces a better quality of life with residents and city government working in partnership, and
WHEREAS, it is vital in maintaining a high performing, productive city government in
which each resident and each city employee is valued for his or her unique gifts and talents, that
the city capitalize on the innovation inherent within the community and within city government,
and
WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age
and other important demographic differences within the City and that valuing each diversity is
fundamental in the way the City provides services to its residents, and
WHEREAS, the City believes that diverse city commissions and committees provide
advantages offered by a variety of diverse perspectives and in increasing the City’s ability to
serve its diverse population.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
I. Commissions and Committees
A. To foster comprehensive representation within advisory commissions and
committees, it would be advantageous for new members to represent the
community by such factors as culture, gender, age, and location of residency
within the city.
B. In the conduct of their business, commission and committee members shall
pursue the benefit of a variety of perspectives in making decisions.
C. Commissions and committees increase the city’s potential, effectiveness and
creativity as an organization by offering a wide range of approaches and
perspectives to addressing issues and solving problems.
7
Resolution No. 03-203
2
II. Other means of communicating this policy to the general public
The City of Cupertino’s embracing of diversity will also be communicated and
reflected through such means as festivals and events, recreation and education
programs, public art, city publications and media programming.
III. Dissemination and enforcement of this policy
This policy shall be incorporated into the following:
1) All notices seeking commission and committee applications;
2) Shall be adopted by the City Manager as an administrative procedure,
who shall be responsible for the implementation of this policy. From
time to time, the City Manager will report the status of such
implementation to the City Council;
3) Shall be posted at both the City Clerk’s Office and at the City’s
Department of Human Resources.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of November 2003, by the following vote:
Vote Members of the City Council
AYES: Chang, James, Lowenthal, Kwok, Sandoval
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/ Kimberly Smith /s/ Michael Chang
______________________ _______________________
City Clerk Mayor, City of Cupertino
8
RESOLUTION NO. 10-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 07-129 AND AMENDING THE RESOLUTION
ESTABLISHING RULES GOVERNING RECRUITMENT, ATTENDANCE,
APPOINTMENTS, AND VACANCIES ON CITY ADVISORY BODIES TO CHANGE
THE MANDATORY WAITING PERIOD TO TWO YEARS BEFORE
COMMISSIONERS CAN APPLY FOR THE SAME COMMISSION OR
COMMITTEE
WHEREAS, the City of Cupertino wishes to establish uniform terms and conditions
of office for advisory commissions; and
WHEREAS, there are within the City of Cupertino many citizens with talent,
expertise and experience who wish to serve the community; and
WHEREAS, the City Council believes it is important to provide these citizens the
opportunity to contribute to their community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino rescinds Resolution No.02-064 and establishes the following rules governing
recruitment, appointment and reappointment to City of Cupertino Advisory bodies.
A. RECRUITMENT
1. Two months before regular terms expire, or immediately following receipt of
a resignation, the City Clerk distributes the vacancy notice as follows:
• The Cupertino Scene
• The Cupertino Courier
• The World Journal
• The Cupertino City Channel
• City Hall bulletin board
• The City Clerk’s Office
• The Cupertino Library
• The Cupertino Chamber of Commerce
• Cupertino City Web site
• Other organizations as appropriate with respect to the openings
• All persons with applications on file for that particular commission
2. Two months before regular terms expire, the City Clerk’s Office also mails
the vacancy notice to the following individuals:
• Students and graduates of Cupertino Emergency Response Training
• Students or graduates of Leadership Cupertino
• Neighborhood Block Leaders
9
Resolution No. 10-048 Page 2
• Individuals who have signed up for notification at the Cupertino Town
Hall meetings.
3. All vacancy notices and posting shall be done in accordance with the
provisions of the Maddy Act, California Government Code 54970.
Specifically, vacancy notices shall be posted for a minimum of 10 days.
4. Applications will be retained for a maximum of one year after Council review.
After that time, applicants shall submit a new application if they wish to
remain on the list for consideration.
5. Those persons with applications on file within one year of Council review are
advised of the vacancy by the City Clerk and may activate that application.
Upon receipt of the vacancy notice, the applicant must contact the City
Clerk’s Office and ask that the application be reactivated.
6. An applicant may file for a maximum of two commissions at any one
application period.
7. A member of an advisory body, having completed two consecutive terms,
must wait two years after the term would have normally ended before being
eligible to apply for the same commission or committee.
8. Application forms will be available in the City Clerk’s Office and will be
mailed upon request with information about the opening(s). Application forms
will also be available on the City’s Web site.
9. No application shall be accepted after the deadline.
10. When the final deadline has passed, the City Clerk’s Office will mail
applicants the date, time and location of the interviews along with sample
questions to consider.
11. The City Clerk’s Office will copy the applicants’ written material for Council
members. The written material will also be available for public review in the
City Clerk’s Office.
12. An applicant who is unable to attend the interview may submit a five-minute
video presentation in advance of the interview meeting. The tape will be
reviewed at the meeting. The video will be made by City staff at the
applicant’s request upon the approval of the City Clerk. The City will fund
these costs.
10
Resolution No. 10-048 Page 3
B. INTERVIEWS AND APPOINTMENTS
1. When Council meets to conduct interviews, it is a public meeting subject to
the Brown Act and therefore open to the public. The candidates will be asked
by the City Clerk (either in person or by written instructions left in the waiting
area) to remain seated in the waiting area until they are called in for the
interview. Candidates will also be asked to return to the waiting area until the
announcement of the vote, or to go home and contact the City Clerk’s Office
the next day regarding the results. However, all applicants and members of the
public have the option of remaining in the room for any or all of the meeting.
2. The order in which interviews are scheduled to take place will be determined
by a drawing of names. The City Clerk will do this in advance.
3. Interviews are informal and usually last 5-8 minutes. Council members are
looking for:
• Familiarity with the subject
• Decision-making ability
• Commitment to the position for which they have applied
4. Appointments will be made following a vote in public. Ballots will be
distributed, and Council members will vote and sign the ballots. The City
Clerk will announce the votes.
5. All appointees will be provided with a Certificate of Appointment.
C. UNSCHEDULED VACANCIES AND ATTENDANCE
1. If a vacancy occurs for an unexpired term and interviews for appointment to
that advisory body have been conducted within the previous ninety days, the
unexpired term may be filled from those applications following the required
posting of the vacancy.
2. The notice of unscheduled vacancy shall be posted no earlier than 20 days
before nor later than 20 days after the vacancy occurs, and at least 10 working
days before appointment. The notice of unscheduled vacancy must be posted
in the Office of the City Clerk, at the City Hall bulletin board, at the Cupertino
Library, and in other places designated by the City Clerk.
3. A member shall be considered removed from an advisory body under the
following conditions.
• A member misses more than three consecutive meetings
• A member misses more than 25% of the advisory body’s meetings in a
calendar year
11
Resolution No. 10-048 Page 4
4. It is the responsibility of the advisory body’s staff liaison to notify the City
Clerk of a member’s attendance record to allow sufficient time to send a
warning notice if the member has missed three consecutive meetings or 25%
of the meetings, and to send a termination notice if the member has missed
more three consecutive meetings or more than 25% of the meetings in a
calendar year.
5. A member who has been removed from an advisory body for inadequate
attendance may request a waiver of this provision by submitting a letter to the
City Council setting forth the reason for the absences and confirming future
availability.
D. GENERAL PROVISIONS
1. Term limit restrictions listed in this resolution do not apply to temporary
appointments for unexpired terms.
2. All provisions of this resolution shall apply unless otherwise decided by the
City Council on a case-by-case basis.
3. In the event that any provision of this resolution conflicts with the provisions
of any other ordinance or resolution governing a particular advisory body, the
provisions governing that advisory body shall prevail.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino
this 16th day of March, 2010, by the following vote:
Vote Members of the City Council
AYES: Wang, Wong, Chang, Mahoney, Santoro
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/ Kimberly Smith /s/ Kris Wang
_____________________ ______________________
City Clerk Mayor, City of Cupertino
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QUESTIONS FOR SUSTAINABILITY COMMISSION
APPLICANTS
1. What does the term “sustainability” mean to you and how do you
apply this definition in your daily life?
2. What environmental programs are you aware of in our City and
have you participated in any of these programs in the past?
3. What experience and capacity do you have to support this
Commission and sustainability efforts across our City?
4. What are the key measures included in the City’s Climate Action
Plan or the specific policies in its General Plan Sustainability
Element that you would like to prioritize? How would you help
get them off the ground?
5. Are there any programs or policies not included in these plans
that you’d like to see advanced in Cupertino?
6. What can the City of Cupertino do to encourage greater
participation in and awareness of its sustainability-focused
programs?
7. If you could accomplish one thing next year on this Commission,
what would it be?
The Sustainability Commission is subject to the Political Reform Act
and members are required to submit Statements of Economic Interest
upon appointment and annually thereafter.
13
Applications are available in the City Clerk’s Office 408-777-3223.
14
QUESTIONS FOR PARKS AND RECREATION COMMISSION
APPLICANTS
1. Have you attended a meeting of the Parks and Recreation
Commission in the last three months?
2. Why do you want to be a Parks and Recreation Commissioner?
3. The Parks and Recreation Commission is advisory to the City
Council on matters pertaining to Parks and Recreation. The
Commission often takes public comment and considers the input in
formulating recommendations to the Council. Have you ever served
in a similar capacity? If so, what is the most important lesson you
learned from the experience?
4. Based upon your knowledge of the Cupertino parks system, which
facility do you feel is most under utilized or which type of recreation
facility do you feel is lacking in the community?
5. What is your philosophy regarding government’s role in providing
and maintaining parks, open space and recreation facilities and
programs?
6. If you could accomplish one thing next year on this commission,
what would it be?
The Parks and Recreation Commission is subject to the Political
Reform Act and members are required to submit Statements of
Economic Interest upon appointment and annually thereafter.
15
Applications are available in the City Clerk’s Office 408-777-3223.
16
QUESTIONS FOR FINE ARTS COMMISSION APPLICANTS
1. What is your philosophy regarding use of public funds for the
arts?
2. Have you ever served on a board or commission, or attended any
of Cupertino’s advisory committee meetings?
3. What do you see as the role of public art?
4. Have you ever been active in arts advocacy? If so, in what
respect?
5. What kind of art would you like to see in the City? Where?
6. If you could accomplish one thing next year on this commission,
what would it be?
The Fine Arts Commission is subject to the Political Reform Act and
members are required to submit Statements of Economic Interest upon
appointment and annually thereafter.
17
Applications are available in the City Clerk’s Office 408-777-3223.
18
QUESTIONS FOR PUBLIC SAFETY COMMISSION APPLICANTS
1. Have you attended a Public Safety Commission meeting? If so,
have you attended within the last six months?
2. Most people look at public safety as pertaining to police and fire.
What other matters do you feel are included in public safety?
Describe them.
3. Describe what you feel to be the City’s role in emergency
planning and co-ordination with other agencies.
4. What have you personally done at home in relationship to
earthquake preparedness?
5. Please describe any interactions you have had with a police or
fire agency.
6. If you could accomplish one thing next year on this commission,
what would it be?
The Public Safety Commission is subject to the Political Reform Act
and members are required to submit Statements of Economic Interest
upon appointment and annually thereafter.
19
Applications are available in the City Clerk’s Office 408-777-3223.
20
CURRENT COMMISSION LIST
AUDIT COMMITTEE
Angela Chen First term ending Jan ‘16
Raymond Yin – did not re-apply First term ending Jan ‘16
Eno Schmidt First term ending Jan ‘17
BICYCLE PEDESTRIAN COMMISSION
Pete Heller, Chair First term ending Jan. ‘17
Vidula Aiyer, Vice Chair First term ending Jan ‘17
Sean Lyn First term ending Jan. ‘19
Erik Lindskog First term ending Jan. ‘19
Gary Jones First term ending Jan. ’19
FINE ARTS COMMISSION
Vacant First term ending Jan. ‘19
Russell Leong Second term ending Jan. ’17
Rajeswari Mahalingam, Chair First term ending Jan. ‘17
Diana Matley, Vice Chair First term ending Jan. ‘18
Michael Sanchez Second term ending Jan. ‘19
HOUSING COMMISSION
Nicole Maroko Second term ending Jan. ’16 (Business Representative)
Krista Wilson First term ending Jan. ‘16
Harvey Barnett, Vice Chair Second term ending Jan. ‘17
Shirley Chu, Chair First term ending Jan. ’18 (Financial Representative)
Rajeev Raman Second term ending Jan. ’19
LIBRARY COMMISSION
Ann Stevenson Second term ending Jan. ‘17
Annie Ho, Chair First term ending Jan. ‘17
Jerry Liu First term ending Jan. ’17
Rose Grymes, Secretary Second term ending Jan. ‘19
Gopal Kumarappan, Vice Chair First term ending Jan. ‘19
PARKS AND RECREATION COMMISSION
Helene Davis Partial term ending Jan. ’16 (Does not count as first term)
Judy Wilson, Vice Chair Partial term ending Jan. ’16 (Counts as first term)
Neesha Tambe First term ending Jan. ‘18
David Fung, Chair Second term ending Jan. ‘19
Carol Stanek First term ending Jan. ‘19
PLANNING COMMISSION
Winnie Lee, Chair Second term ending Jan. ‘17
Alan Takahashi, Vice Chair First term ending Jan. ‘17
Margaret Gong First term ending Jan. ‘17
Don Sun Second term ending Jan. ’19
Geoffrey Paulsen First term ending Jan. ’19
1
21
CURRENT COMMISSION LIST
PUBLIC SAFETY COMMISSION
Mike Jerbic –did not re-apply Partial term ending Jan. ‘16
Andy Huang, Vice Chair First term ending Jan. ‘16
Robert McCoy, Chair First term ending Jan. ’16
Bob Cascone First term ending Jan. ‘18
Gerald Tallinger First term ending Jan. ‘18
TEEN COMMISSION
Term ending May 2016
Andrew Fung
Annabelle Chan, Chair
Pranav Jandhyala, Vice Chair
Term ending May 2017
Grace Huang
Ankita Sahni
Meesha Reiisieh
Steve Yang
Anooj Vadodkar
Rishit Gundu
TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION
Wallace Iimura, Vice Chair Second term ending Jan. ‘16
Shishir Chavan First term ending Jan. ’16
Rod Livingood, Chair Second term ending Jan. ’19
Keita Broadwater First term ending Jan. ‘19
Vaishali Deshpande First term ending Jan. ‘19
2
22
sp = special meeting (does not count towards regular attendance)
Audit Committee Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov
spec
Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Chen, Angela X P X P X X X X X X P X 0 4 0%
Paul, Darcy X P X P X X X X X X A X 0 4 0%
Schmidt, Eno X P X P X X X X X X P X 0 4 0%
Sinks, Rod X P X A X X X X X X P X 0 4 0%
Yin, Raymond X P X P X X X X X X P X 0 4 0%
Meet quarterly on the 3rd Thursday of the selected month at 4:00 p.m. Conf. Rm. A. Staff Liaison is Lisa Taitano
Bicycle Pedestrian
Commission
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Aiyer, Vidula P P P P P P A1 P P A2 P A3 3 12 25%
Heller, Pete P P P P P P P P P P P P 0 12 0%
Jones, Gary *P P P P P P P P A1 P P 1 12 8%
Lindskog, Erik *P P A1 P P P P P P P P 1 12 8%
Lyn, Sean P P A1 A2 P P P P P P P P 2 12 17%
Meets the 3rd Wednesday of the month at 7:00 pm in Conf. Rm. A. Staff Liaison is Tiffanie Cardenas.
* appointed in January
Fine Arts Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Jayachandran, Priya *X P X X X A1 X***X X 1 6 17%
Leong, Russell **X P X X X P X P X P X 0 6 0%
Mahalingam, Rajeswari P X P X X X P X P X A1 X 1 6 17%
Matley, Diana P X P X X X P X P X P X 0 6 0%
Sanchez, Michael P X P X X X P X P X P X 0 6 0%
Meet 4th Monday of odd-numbered months. 7:00 pm Conf Rm. C. Staff Liaison is Piu Gosh
* appointed in January
** reinstated in January
***resigned
2015 COMMISSION ATTENDANCE REPORT
23
Housing Commission Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Barnett, Harvey X P X P X X P P P P X X 0 12 0%
Chien, Jimmy X P X P X X P P P P X X 0 12 0%
Maroko, Nicole X P X P X X P P A1 P X X 1 12 8%
Raman, Rajeev X P X P X X A1 P A2 P X X 2 12 17%
Wilson, Krista X P X P X X P A1 P P X X 1 12 8%
Meet 2nd Thursday 9:00 am Conf. Rm. C. Staff Liaison is CJ Valenzuela
Library Commission Jan Feb
Spe
Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Grymes-Friedland, Rose P A P P P P A1 X A2 P X X 2 12 17%
Ho, Annie P P P P P P P X P P X X 0 12 0%
Kumarappan, Gopal P P P P P P P X P A1 X X 1 12 8%
Liu, Jerry P P P P P P P X P P X X 0 12 0%
Stevenson, Ann P P A1 P P P P X P A2 X X 2 12 17%
Meets 1st Wednesday (staff at odd numbered months only) 7:00 pm Meeting Rm. 100. Staff Liaison is Nidhi Mathur
Parks & Rec Commission Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
sp
Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Davis, Helene *P P X P P X P P P P P 0 12 0%
Fung, David P P P X P P X P P P P P 0 12 0%
Stanek, Carol *P P X P P X P P P P P 0 12 0%
Tambe, Neesha P A1 P X P A2 X P P P P A3**2 12 17%
Wilson, Judy P P P X A1 A2 X P P P P P 2 12 17%
Meet 1st Thursday 7:00 pm Community Hall. Staff Liaison is Carol Atwood
* Appointed in January
**Warning letter sent
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Public Safety Commission Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Cascone, Bob P P P P P A1 P P P A2 P P 2 12 17%
Huang, Andy P P P P P P P P P P P P 0 12 0%
Jerbic, Mike P P P P P P P P P P P P 0 12 0%
McCoy, Robert P P P P P P P P P P P P 0 12 0%
Tallinger, Gerald P P P P P A1 P P P P P P 1 12 8%
Meets 2nd Thursday of the month at 7:00 pm in Conf. Rm. A. Staff Liaison is Captain Rick Sung
*appointed
TICC Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov **Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Chavan, Shishir P P X P P P A1 P P P A2 P 2 12 17%
Iimura, Wallace P P X P P P A1 P P P P P 1 12 8%
Livingood, Rod P P X P P P P A1 P P P P 1 12 8%
Deshpande, Vaishali *P P P P P P P A1 P 1 12 8%
Broadwater, Keita *P P P P P P A1 A2 P 2 12 17%
Meets 1st Wednesday of month 7:00 pm Conf. Rm. A. Staff Liaison is Mariyah Serratos
* Appointed in March
**Meeting cancelled for lack of quorum
25
Planning
Commission
Jan Jan Feb Feb Mar Mar Apr Apr Ma Ma Ju Ju Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Absence
Percentage
%
Gong, Margie X P P P X X P X P P X X X P X P X P X X X P P X 0 23 0%
Lee, Winnie X P P P X X P X P P X X X P X P X P X X X P P X 0 23 0%
Paulsen, Geoffrey *P P X X P X P P X X X P X P X P X X X P P X 0 23 0%
Sun, Don X P P P X X P X P P X X X P X P X P X X X A1 P X 1 23 4%
Takahashi, Alan X P P A1 X X P X P P X X X P X P X P X X X P P X 0 23 0%
Meet twice monthly, 2nd & 4th Tuesday, 6:45 p.m., Community Hall Council Chamber. Interim Staff Liaison is Piu Ghosh.
sp = special meeting (does not count towards regular attendance)
* appointed
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Teen
Commission
Sep
sp
Sep Oct Oct Nov Nov Dec
sp
Dec Jan Jan Feb Feb Mar Mar Apr Apr May May Total
Tardies
Total
Regular
Meeting
Absences
Regular
Meetings
Scheduled
Tardy
Percentage
%
Absence
Percentage
%
Chan,
Annabelle
P P P P X P P P 0 0 17 0%0%
Fung, Andrew P P P P X P P P 0 0 17 0%0%
Gundu P P P P X P P P 0 0 17 0%0%
Huang P P P P X P P P 0 0 17 0%0%
Jandhyala P T1 P P X T1 A P 2 0 17 12%0%
Reiisieh P P A1 P X P P P 0 1 17 0%6%
Sahni P P P P X P A P 0 0 17 0%0%
Vadodkay P T1 P P X P P P 1 0 17 6%0%
Yang P P P P X P P P 0 0 17 0%0%
Twice monthly (except December), 2nd and 4th Wednesday (if needed) 6:30 p.m., Quinlan Community Center. Staff Liaison is Danny Mestizo
27
Teen Commission
Please enter your attendance directly into this log or email cityclerk@cupertino.org
Commission attendance requirements were established by Council resolution. A commissioner shall be considered removed from an advisory
body under the following conditions:1. The commissioner misses more than 25% of the scheduled meetings in a calendar year
2. The commissioner misses more than 3 scheduled consecutive meetings
It is the staff liaison’s responsibility to notify the City Clerk promptly so a written warning can be issued before either of these events occur,
or a termination notice if necessary. Please note, there are no exceptions, and there are no “excused absences.”
Please update your commission’s attendance roster immediately after each meeting, or at the end of each month, whichever comes first.
SAMPLE ATTENDANCE REPORT A =absence for a special meeting and does not count toward regular meeting absence percentage
A1 =first absence, A2 = second absence, A3 = third absence, A4 = fourth absence
NQ =no quorum (also note commissioners absent and present: i.e. NQA1, NQP)
P =present
sp =special meeting
T1 =first tardy, T2 = second tardy, T3 = third tardy, T4 = fourth T5
X =no meeting scheduled or meeting cancelled in advance
Commission
Name
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Regular
MeetingsA
bsences
Regular
Meetings
Scheduled
Absence
Percentage
%
Austin, Ann P A1 P A2 A3*P P X P 3 12 25%
Brown, Brad P P P P P P P X P 0 12 0%
Cooper, Carol P P P P P P P X P 0 12 0%
Denton,
Dennis
P P A1 P P P P X P 1 12 8%
Evans, Eric *P P P P P P X P 0 12 0%
*Clerk was asked to send warning letter to Ann Austin on May 23
*Eric Evans was appointed to the commission in February
This sample was filled out as of the end of September, and represents a group that meets 12 times a year. Ann Austin was absent 3 times, and
then the liaison notified the Clerk to issue a warning letter.
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