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01-26-16 Searchable packetCITY OF CUPERTINO AGENDA CITY COUNCIL 10300 Torre Avenue, City Hall Conference Room A Tuesday, January 26, 2016 7:00 PM Special Non-televised Meeting (Commissions Interviews) NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, January 26, 2016, commencing at 7 :00 p.m. in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, “Special Meeting.” SPECIAL MEETING ROLL CALL – 7:00 PM City Hall Conference Room A, 10300 Torre Avenue ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. COMMISSIONS INTERVIEWS 1.Subject: Interview applicants for commissions with terms expiring: Housing, Audit Committee, and Technology, Information, and Communications Commission (TICC) Recommended Action: Conduct interviews and make appointments CITY OF CUPERTINO Page 1 1 City Council AGENDA January 26, 2016 A - Interview Schedule B - Commission Diversity Resolution C - Advisory Commissions Resolution D - Housing Questions E – Housing Applications F - Audit Questions G - Audit Applications H - TICC Questions I - TICC Applications J - Current Commission List K - Commission Attendance ADJOURNMENT CITY OF CUPERTINO Page 2 2 City Council AGENDA January 26, 2016 The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to http://www.cupertino.org/index.aspx?page=125 for a reconsideration petition form. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Council meeting to arrange for assistance. Upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. Members of the public are entitled to address the City Council concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located in front of the Council, and deliver it to the Clerk prior to discussion of the item. When you are called, proceed to the podium and the Mayor will recognize you. If you wish to address the City Council on any other item not on the agenda, you may do so by during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less. CITY OF CUPERTINO Page 3 3 COMMISSION INTERVIEW SCHEDULE rev1 Time Name Candidates Other  Choice Notes: 1 4:00 Becker, Allie Parks & Rec 2 4:08 Marshall, Joseph (Dan)Parks & Rec 3 4:16 Peng, Wade Parks & Rec 4 4:24Swaminathan, Vignesh Parks & Rec 5 4:32 Riddle, Ralph 6 4:40 Tal, Tomer 7 4:48 Sandler, David Fine Arts 8 4:56 Weber, Anna Video interview 9 5:04 Latshaw, Gary 10 5:12 Zhao, John 11 5:20 Chen, Angela Audit Audit incumbent 12 5:28 Fitzwater, Thomas 13 5:36 Goldsher, Revital (Revi) 14 5:44Wallis, Paula 15 5:52 Pal, Sanjay TICC 16 6:00 Fung, Andrew Educational Representative 17 6:08 Ramanathan, Meera Public Safety 18 6:16 de Leon, Arnold TICC 19 6:24 Mondal, Dipanwita Public Safety 6:32 6:40 30‐min dinner break Time Name Candidates Other  Choice Notes: 17:10Davis, Helene incumbent 27:18Wilson, Judy incumbent 37:26Becker, Allie Sustainability 47:34Marshall, Joseph (Dan)Sustainability 57:42Peng, Wade Sustainability 67:50Swaminathan, VigneshSustainability 77:58Phillips, Don 8:06Vote for 2 full terms ending 1/30/20 8:14 10‐min break Residency requirement for all five membersPARKS AND RECREATION  COMMISSION  MONDAY, JANUARY 25, 2016 Vote for 3 full terms (member, Business Representative, and Educational  Representative) ending 1/30/20,  and 2 partial terms (count as full) ending 1/30/18   Residency requirement for three out of five  members; Business and educational institution  representatives must be located in Cupertino.  SUSTAINABILITY COMMISSION  Page 1 of 3 4 COMMISSION INTERVIEW SCHEDULE rev1 Time Name Candidates Other  Choice Notes: 18:24 Datar, Vivek TICC 28:32Sandler, David Sustainability 38:40Chokshi, Janki 48:48Kaing, Selina 58:56Raby, Mary 69:04Wafaa, Salaje Housing 79:12Kashkooli, Eva Public Safety 9:20Vote for 1 partial term (counts as full) ending 1/30/19 9:28 10‐min break Time Name Candidates Other  Choice Notes: 1 9:38 Kashkooli, Eva Fine Arts 2 9:46 McCoy, Robert incumbent 3 9:54 Rasmussen, Soren 4 10:02 Huang, Andy incumbent 5 10:10 Sahai, Neha 6 10:18 Ramanathan, Meera Sustainability 7 10:26 Mondal, Dipanwita Sustainability 10:34 Vote for 3 full terms ending 1/30/20 Residency requirement for all five membersPUBLIC SAFETY COMMISSION  Residency Requirement for three out of five  membersFINE ARTS COMMISSION Page 2 of 3 5 COMMISSION INTERVIEW SCHEDULE rev1 Time Name Candidates Other  Choice Notes: 17:00Wilson, Krista incumbent 27:08Gleave, Jennylyn Business Representative 37:16Price, Joanna Business Representative 47:24Daruwalla, Nina Business Representative 57:32Bose, Sue Business Representative 67:40Wafaa, Salaje Fine Arts 77:48Shin, Peter Audit 7:56 8:04 10‐min break Time Name Candidates Other  Choice Notes: 18:14 Shin, Peter Housing 28:22Luther, Jim 38:30Chen, Angela Sustainability incumbent 48:38 Crooke, Lisa 58:46 Zavislak, Mark 8:54Vote for 2 full terms ending 1/30/20 Time Name Candidates Other  Choice Notes: 1 Datar, Vivek Fine Arts 2 9:02 Sfarti, Adrian 39:10Mulaka, Gouri 4 9:18 Chavan, Shishir incumbent 59:26Pal, Sanjay Sustainability 6 9:34 Gope, Deepika 79:42Khan, Nishat 8 9:50 de Leon, Arnold Sustainability 9:58Vote for 2 full terms ending 1/30/20 Residency requirement for all five members TECHNOLOGY, INFORMATION, AND  COMMUNICATIONS COMMISSION  AUDIT COMMITTEE TUESDAY, JANUARY 26, 2016 Vote for 2 full terms (member and Business Representative) ending 1/30/20 No residency requirement HOUSING COMMISSION  Residency requirement for three out of five  members; Business and financial institution  representatives must be located in Cupertino.  Page 3 of 3 6 RESOLUTION NO. 03-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY (ADVISORY COMMISSONS AND COMMITTEES) WHEREAS, the City intends to provide efficient, effective and equitable governmental services to all of Cupertino, and WHEREAS, respect for all cultures, and other demographic differences is the foundation of Cupertino’s future, and WHEREAS Cupertino’s residents are its most important resource, their cultural and economic diversity provides the living fabric that binds Cupertino together, and WHEREAS, the involvement and commitment of the entire Cupertino community produces a better quality of life with residents and city government working in partnership, and WHEREAS, it is vital in maintaining a high performing, productive city government in which each resident and each city employee is valued for his or her unique gifts and talents, that the city capitalize on the innovation inherent within the community and within city government, and WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age and other important demographic differences within the City and that valuing each diversity is fundamental in the way the City provides services to its residents, and WHEREAS, the City believes that diverse city commissions and committees provide advantages offered by a variety of diverse perspectives and in increasing the City’s ability to serve its diverse population. NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: I. Commissions and Committees A. To foster comprehensive representation within advisory commissions and committees, it would be advantageous for new members to represent the community by such factors as culture, gender, age, and location of residency within the city. B. In the conduct of their business, commission and committee members shall pursue the benefit of a variety of perspectives in making decisions. C. Commissions and committees increase the city’s potential, effectiveness and creativity as an organization by offering a wide range of approaches and perspectives to addressing issues and solving problems. 7 Resolution No. 03-203 2 II.Other means of communicating this policy to the general public The City of Cupertino’s embracing of diversity will also be communicated and reflected through such means as festivals and events, recreation and education programs, public art, city publications and media programming. III.Dissemination and enforcement of this policy This policy shall be incorporated into the following: 1)All notices seeking commission and committee applications; 2)Shall be adopted by the City Manager as an administrative procedure, who shall be responsible for the implementation of this policy. From time to time, the City Manager will report the status of such implementation to the City Council; 3)Shall be posted at both the City Clerk’s Office and at the City’s Department of Human Resources. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of November 2003, by the following vote: Vote Members of the City Council AYES: Chang, James, Lowenthal, Kwok, Sandoval NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: /s/ Kimberly Smith /s/ Michael Chang ______________________ _______________________ City Clerk Mayor, City of Cupertino 8 RESOLUTION NO. 10-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO RESCINDING RESOLUTION NO. 07-129 AND AMENDING THE RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT, ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY BODIES TO CHANGE THE MANDATORY WAITING PERIOD TO TWO YEARS BEFORE COMMISSIONERS CAN APPLY FOR THE SAME COMMISSION OR COMMITTEE WHEREAS, the City of Cupertino wishes to establish uniform terms and conditions of office for advisory commissions; and WHEREAS, there are within the City of Cupertino many citizens with talent, expertise and experience who wish to serve the community; and WHEREAS, the City Council believes it is important to provide these citizens the opportunity to contribute to their community; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino rescinds Resolution No.02-064 and establishes the following rules governing recruitment, appointment and reappointment to City of Cupertino Advisory bodies. A. RECRUITMENT 1.Two months before regular terms expire, or immediately following receipt of a resignation, the City Clerk distributes the vacancy notice as follows: •The Cupertino Scene •The Cupertino Courier •The World Journal •The Cupertino City Channel •City Hall bulletin board •The City Clerk’s Office •The Cupertino Library •The Cupertino Chamber of Commerce •Cupertino City Web site •Other organizations as appropriate with respect to the openings •All persons with applications on file for that particular commission 2.Two months before regular terms expire, the City Clerk’s Office also mails the vacancy notice to the following individuals: •Students and graduates of Cupertino Emergency Response Training •Students or graduates of Leadership Cupertino •Neighborhood Block Leaders 9 Resolution No. 10-048 Page 2 •Individuals who have signed up for notification at the Cupertino Town Hall meetings. 3.All vacancy notices and posting shall be done in accordance with the provisions of the Maddy Act, California Government Code 54970. Specifically, vacancy notices shall be posted for a minimum of 10 days. 4.Applications will be retained for a maximum of one year after Council review. After that time, applicants shall submit a new application if they wish to remain on the list for consideration. 5.Those persons with applications on file within one year of Council review are advised of the vacancy by the City Clerk and may activate that application. Upon receipt of the vacancy notice, the applicant must contact the City Clerk’s Office and ask that the application be reactivated. 6.An applicant may file for a maximum of two commissions at any one application period. 7.A member of an advisory body, having completed two consecutive terms, must wait two years after the term would have normally ended before being eligible to apply for the same commission or committee. 8.Application forms will be available in the City Clerk’s Office and will be mailed upon request with information about the opening(s). Application forms will also be available on the City’s Web site. 9.No application shall be accepted after the deadline. 10.When the final deadline has passed, the City Clerk’s Office will mail applicants the date, time and location of the interviews along with sample questions to consider. 11.The City Clerk’s Office will copy the applicants’ written material for Council members. The written material will also be available for public review in the City Clerk’s Office. 12.An applicant who is unable to attend the interview may submit a five-minute video presentation in advance of the interview meeting. The tape will be reviewed at the meeting. The video will be made by City staff at the applicant’s request upon the approval of the City Clerk. The City will fund these costs. 10 Resolution No. 10-048 Page 3 B. INTERVIEWS AND APPOINTMENTS 1.When Council meets to conduct interviews, it is a public meeting subject to the Brown Act and therefore open to the public. The candidates will be asked by the City Clerk (either in person or by written instructions left in the waiting area) to remain seated in the waiting area until they are called in for the interview. Candidates will also be asked to return to the waiting area until the announcement of the vote, or to go home and contact the City Clerk’s Office the next day regarding the results. However, all applicants and members of the public have the option of remaining in the room for any or all of the meeting. 2.The order in which interviews are scheduled to take place will be determined by a drawing of names. The City Clerk will do this in advance. 3.Interviews are informal and usually last 5-8 minutes. Council members are looking for: •Familiarity with the subject •Decision-making ability •Commitment to the position for which they have applied 4.Appointments will be made following a vote in public. Ballots will be distributed, and Council members will vote and sign the ballots. The City Clerk will announce the votes. 5.All appointees will be provided with a Certificate of Appointment. C. UNSCHEDULED VACANCIES AND ATTENDANCE 1.If a vacancy occurs for an unexpired term and interviews for appointment to that advisory body have been conducted within the previous ninety days, the unexpired term may be filled from those applications following the required posting of the vacancy. 2.The notice of unscheduled vacancy shall be posted no earlier than 20 days before nor later than 20 days after the vacancy occurs, and at least 10 working days before appointment. The notice of unscheduled vacancy must be posted in the Office of the City Clerk, at the City Hall bulletin board, at the Cupertino Library, and in other places designated by the City Clerk. 3.A member shall be considered removed from an advisory body under the following conditions. •A member misses more than three consecutive meetings •A member misses more than 25% of the advisory body’s meetings in a calendar year 11 Resolution No. 10-048 Page 4 4.It is the responsibility of the advisory body’s staff liaison to notify the City Clerk of a member’s attendance record to allow sufficient time to send a warning notice if the member has missed three consecutive meetings or 25% of the meetings, and to send a termination notice if the member has missed more three consecutive meetings or more than 25% of the meetings in a calendar year. 5.A member who has been removed from an advisory body for inadequate attendance may request a waiver of this provision by submitting a letter to the City Council setting forth the reason for the absences and confirming future availability. D. GENERAL PROVISIONS 1.Term limit restrictions listed in this resolution do not apply to temporary appointments for unexpired terms. 2.All provisions of this resolution shall apply unless otherwise decided by the City Council on a case-by-case basis. 3.In the event that any provision of this resolution conflicts with the provisions of any other ordinance or resolution governing a particular advisory body, the provisions governing that advisory body shall prevail. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 16th day of March, 2010, by the following vote: Vote Members of the City Council AYES: Wang, Wong, Chang, Mahoney, Santoro NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: /s/ Kimberly Smith /s/ Kris Wang _____________________ ______________________ City Clerk Mayor, City of Cupertino 12 QUESTIONS FOR HOUSING COMMISSION APPLICANTS 1.Have you attended any Housing Commission or other City meetings during the past year? 2.What qualities do you possess which make you the right candidate for this commission? 3.What experience do you have in the affordable housing area? 4.While you are serving on the Housing Commission, a developer proposes an affordable development in your immediate neighborhood. Consequently, many of you neighbors are visibly upset. As a member of the committee and a neighbor, how do you respond to the situation and why? 5.What new ideas or creative approaches to the development of affordable housing can you bring to the commission? 6.If you could accomplish one thing next year on this commission, what would it be? QUESTIONS FOR HOUSING COMMISSION APPLICANTS- BUSINESS REPRESENTATIVE 1.Have you attended any Housing Commission or other City meetings during the past year? 2.What qualities do you possess which make you the right candidate for this commission? 3.What experience do you have in the affordable housing area? 4.While you are serving on the Housing Commission, a developer proposes an affordable development in a friend and colleague’s Cupertino neighborhood. Consequently, the friend and colleague 13 are visibly upset. As a member of the commission and a friend of an opponent to the housing development, how do you respond to the situation and why? 5. What new ideas or creative approaches to the development of affordable housing can you bring to the commission? 6. If you could accomplish one thing next year on this commission, what would it be? The Housing Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 14 Applications are available in the City Clerk’s Office 408-777-3223. 15 QUESTIONS FOR AUDIT COMMITTEE APPLICANTS 1.Please let us know your background and how it relates to serving on the Audit Committee. 2.Do you have any first-hand experience with municipal: •budget •audits •investments •accounting systems 3.Why are you interested in serving on the Audit Committee? 4.If you could accomplish one thing next year on this committee, what would it be? The Audit Committee is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 16 Applications are available in the City Clerk’s Office 408-777-3223. 17 QUESTIONS FOR TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION APPLICANTS 1.Do you subscribe to cable TV in your home? 2.Do you have any experience with public access or government access television? 3.What do you see as the role of community access TV in Cupertino -- how would you improve or change the current operation? 4.Are you familiar with other telecommunication service providers and the potential of that industry? 5.What are your reasons for applying for this particular advisory board? What can you bring to the committee in the way of expertise or interest? 6.What do you know about broadband Internet access via DSL and Cable Modems? 7.Do you think that we should be adding more cell phone antennas around Cupertino? 8.If you could accomplish one thing next year on this commission, what would it be? The Technology, Information, and Communications Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 18 Applications are available in the City Clerk’s Office 408-777-3223. 19 CURRENT COMMISSION LIST AUDIT COMMITTEE Angela Chen First term ending Jan ‘16 Raymond Yin – did not re-apply First term ending Jan ‘16 Eno Schmidt First term ending Jan ‘17 BICYCLE PEDESTRIAN COMMISSION Pete Heller, Chair First term ending Jan. ‘17 Vidula Aiyer, Vice Chair First term ending Jan ‘17 Sean Lyn First term ending Jan. ‘19 Erik Lindskog First term ending Jan. ‘19 Gary Jones First term ending Jan. ’19 FINE ARTS COMMISSION Vacant First term ending Jan. ‘19 Russell Leong Second term ending Jan. ’17 Rajeswari Mahalingam, Chair First term ending Jan. ‘17 Diana Matley, Vice Chair First term ending Jan. ‘18 Michael Sanchez Second term ending Jan. ‘19 HOUSING COMMISSION Nicole Maroko Second term ending Jan. ’16 (Business Representative) Krista Wilson First term ending Jan. ‘16 Harvey Barnett, Vice Chair Second term ending Jan. ‘17 Shirley Chu, Chair First term ending Jan. ’18 (Financial Representative) Rajeev Raman Second term ending Jan. ’19 LIBRARY COMMISSION Ann Stevenson Second term ending Jan. ‘17 Annie Ho, Chair First term ending Jan. ‘17 Jerry Liu First term ending Jan. ’17 Rose Grymes, Secretary Second term ending Jan. ‘19 Gopal Kumarappan, Vice Chair First term ending Jan. ‘19 PARKS AND RECREATION COMMISSION Helene Davis Partial term ending Jan. ’16 (Does not count as first term) Judy Wilson, Vice Chair Partial term ending Jan. ’16 (Counts as first term) Neesha Tambe First term ending Jan. ‘18 David Fung, Chair Second term ending Jan. ‘19 Carol Stanek First term ending Jan. ‘19 PLANNING COMMISSION Winnie Lee, Chair Second term ending Jan. ‘17 Alan Takahashi, Vice Chair First term ending Jan. ‘17 Margaret Gong First term ending Jan. ‘17 Don Sun Second term ending Jan. ’19 Geoffrey Paulsen First term ending Jan. ’19 1 20 CURRENT COMMISSION LIST PUBLIC SAFETY COMMISSION Mike Jerbic –did not re-apply Partial term ending Jan. ‘16 Andy Huang, Vice Chair First term ending Jan. ‘16 Robert McCoy, Chair First term ending Jan. ’16 Bob Cascone First term ending Jan. ‘18 Gerald Tallinger First term ending Jan. ‘18 TEEN COMMISSION Term ending May 2016 Andrew Fung Annabelle Chan, Chair Pranav Jandhyala, Vice Chair Term ending May 2017 Grace Huang Ankita Sahni Meesha Reiisieh Steve Yang Anooj Vadodkar Rishit Gundu TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION Wallace Iimura, Vice Chair Second term ending Jan. ‘16 Shishir Chavan First term ending Jan. ’16 Rod Livingood, Chair Second term ending Jan. ’19 Keita Broadwater First term ending Jan. ‘19 Vaishali Deshpande First term ending Jan. ‘19 2 21 sp = special meeting (does not count towards regular attendance) Audit Committee Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov spec Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Chen, Angela X P X P X X X X X X P X 0 4 0% Paul, Darcy X P X P X X X X X X A X 0 4 0% Schmidt, Eno X P X P X X X X X X P X 0 4 0% Sinks, Rod X P X A X X X X X X P X 0 4 0% Yin, Raymond X P X P X X X X X X P X 0 4 0% Meet quarterly on the 3rd Thursday of the selected month at 4:00 p.m. Conf. Rm. A. Staff Liaison is Lisa Taitano Bicycle Pedestrian Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Aiyer, Vidula P P P P P P A1 P P A2 P A3 3 12 25% Heller, Pete P P P P P P P P P P P P 0 12 0% Jones, Gary *P P P P P P P P A1 P P 1 12 8% Lindskog, Erik *P P A1 P P P P P P P P 1 12 8% Lyn, Sean P P A1 A2 P P P P P P P P 2 12 17% Meets the 3rd Wednesday of the month at 7:00 pm in Conf. Rm. A. Staff Liaison is Tiffanie Cardenas. *appointed in January Fine Arts Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Jayachandran, Priya *X P X X X A1 X***X X 1 6 17% Leong, Russell **X P X X X P X P X P X 0 6 0% Mahalingam, Rajeswari P X P X X X P X P X A1 X 1 6 17% Matley, Diana P X P X X X P X P X P X 0 6 0% Sanchez, Michael P X P X X X P X P X P X 0 6 0% Meet 4th Monday of odd-numbered months. 7:00 pm Conf Rm. C. Staff Liaison is Piu Gosh *appointed in January ** reinstated in January ***resigned 2015 COMMISSION ATTENDANCE REPORT 22 Housing Commission Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Barnett, Harvey X P X P X X P P P P X X 0 12 0% Chien, Jimmy X P X P X X P P P P X X 0 12 0% Maroko, Nicole X P X P X X P P A1 P X X 1 12 8% Raman, Rajeev X P X P X X A1 P A2 P X X 2 12 17% Wilson, Krista X P X P X X P A1 P P X X 1 12 8% Meet 2nd Thursday 9:00 am Conf. Rm. C. Staff Liaison is CJ Valenzuela Library Commission Jan Feb Spe Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Grymes-Friedland, Rose P A P P P P A1 X A2 P X X 2 12 17% Ho, Annie P P P P P P P X P P X X 0 12 0% Kumarappan, Gopal P P P P P P P X P A1 X X 1 12 8% Liu, Jerry P P P P P P P X P P X X 0 12 0% Stevenson, Ann P P A1 P P P P X P A2 X X 2 12 17% Meets 1st Wednesday (staff at odd numbered months only) 7:00 pm Meeting Rm. 100. Staff Liaison is Nidhi Mathur Parks & Rec Commission Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec sp Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Davis, Helene *P P X P P X P P P P P 0 12 0% Fung, David P P P X P P X P P P P P 0 12 0% Stanek, Carol *P P X P P X P P P P P 0 12 0% Tambe, Neesha P A1 P X P A2 X P P P P A3**2 12 17% Wilson, Judy P P P X A1 A2 X P P P P P 2 12 17% Meet 1st Thursday 7:00 pm Community Hall. Staff Liaison is Carol Atwood *Appointed in January **Warning letter sent 23 Public Safety Commission Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Cascone, Bob P P P P P A1 P P P A2 P P 2 12 17% Huang, Andy P P P P P P P P P P P P 0 12 0% Jerbic, Mike P P P P P P P P P P P P 0 12 0% McCoy, Robert P P P P P P P P P P P P 0 12 0% Tallinger, Gerald P P P P P A1 P P P P P P 1 12 8% Meets 2nd Thursday of the month at 7:00 pm in Conf. Rm. A. Staff Liaison is Captain Rick Sung *appointed TICC Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov **Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Chavan, Shishir P P X P P P A1 P P P A2 P 2 12 17% Iimura, Wallace P P X P P P A1 P P P P P 1 12 8% Livingood, Rod P P X P P P P A1 P P P P 1 12 8% Deshpande, Vaishali *P P P P P P P A1 P 1 12 8% Broadwater, Keita *P P P P P P A1 A2 P 2 12 17% Meets 1st Wednesday of month 7:00 pm Conf. Rm. A. Staff Liaison is Mariyah Serratos *Appointed in March **Meeting cancelled for lack of quorum 24 Planning Commission Jan Jan Feb Feb Mar Mar Apr Apr Ma Ma Ju Ju Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec Total Regular Meeting Absences Regular Meetings Scheduled Absence Percentage % Gong, Margie X P P P X X P X P P X X X P X P X P X X X P P X 0 23 0% Lee, Winnie X P P P X X P X P P X X X P X P X P X X X P P X 0 23 0% Paulsen, Geoffrey *P P X X P X P P X X X P X P X P X X X P P X 0 23 0% Sun, Don X P P P X X P X P P X X X P X P X P X X X A1 P X 1 23 4% Takahashi, Alan X P P A1 X X P X P P X X X P X P X P X X X P P X 0 23 0% Meet twice monthly, 2nd & 4th Tuesday, 6:45 p.m., Community Hall Council Chamber. Interim Staff Liaison is Piu Ghosh. sp = special meeting (does not count towards regular attendance) *appointed 25 Teen Commission Sep sp Sep Oct Oct Nov Nov Dec sp Dec Jan Jan Feb Feb Mar Mar Apr Apr May May Total Tardies Total Regular Meeting Absences Regular Meetings Scheduled Tardy Percentage % Absence Percentage % Chan, Annabelle P P P P X P P P 0 0 17 0%0% Fung, Andrew P P P P X P P P 0 0 17 0%0% Gundu P P P P X P P P 0 0 17 0%0% Huang P P P P X P P P 0 0 17 0%0% Jandhyala P T1 P P X T1 A P 2 0 17 12%0% Reiisieh P P A1 P X P P P 0 1 17 0%6% Sahni P P P P X P A P 0 0 17 0%0% Vadodkay P T1 P P X P P P 1 0 17 6%0% Yang P P P P X P P P 0 0 17 0%0% Twice monthly (except December), 2nd and 4th Wednesday (if needed) 6:30 p.m., Quinlan Community Center. Staff Liaison is Danny Mestizo 26 Teen Commission Please enter your attendance directly into this log or email cityclerk@cupertino.org Commission attendance requirements were established by Council resolution. A commissioner shall be considered removed from an advisory body under the following conditions:1.The commissioner misses more than 25% of the scheduled meetings in a calendar year 2.The commissioner misses more than 3 scheduled consecutive meetings It is the staff liaison’s responsibility to notify the City Clerk promptly so a written warning can be issued before either of these events occur, or a termination notice if necessary. Please note, there are no exceptions, and there are no “excused absences.” Please update your commission’s attendance roster immediately after each meeting, or at the end of each month, whichever comes first. SAMPLE ATTENDANCE REPORT A =absence for a special meeting and does not count toward regular meeting absence percentage A1 =first absence, A2 = second absence, A3 = third absence, A4 = fourth absence NQ =no quorum (also note commissioners absent and present: i.e. NQA1, NQP) P =present sp =special meeting T1 =first tardy, T2 = second tardy, T3 = third tardy, T4 = fourth T5 X =no meeting scheduled or meeting cancelled in advance Commission Name Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular MeetingsA bsences Regular Meetings Scheduled Absence Percentage % Austin, Ann P A1 P A2 A3*P P X P 3 12 25% Brown, Brad P P P P P P P X P 0 12 0% Cooper, Carol P P P P P P P X P 0 12 0% Denton, Dennis P P A1 P P P P X P 1 12 8% Evans, Eric *P P P P P P X P 0 12 0% *Clerk was asked to send warning letter to Ann Austin on May 23 *Eric Evans was appointed to the commission in February This sample was filled out as of the end of September, and represents a group that meets 12 times a year. Ann Austin was absent 3 times, and then the liaison notified the Clerk to issue a warning letter. 27