Exhibit CC 03-15-2016 Item No. 18 Amended Staff ReportCt 3/;s--/!b
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PUBLIC WORKS DEPARTMENT
CITY HALL
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CUPERTINO
Subject
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: March 15, 2016
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Agreement between the City of Cupertino and Pavement Engineering, Inc. for
consultant services on various street improvement projects.
Recommended Action
Approve an Agreement between the City of Cupertino and Pavement Engineering, Inc.
(PEI) in the amount not to exceed $325,000 from the date of execution through June 30,
2017, and authorize the Director of Public Works to negotiate and execute all necessary
documents to carry out all consultant services for the various street improvement
projects.
Description
The approved FY 2015/16 Operating Budget includes funding for the construction of
various pavement and concrete maintenance projects. Two projects will be let out this
year to complete the improvements. Staff proposes to engage the services of a testing
and inspection services firm to provide necessary daily oversight of the pavement
project and design support for the concrete project.
Discussion
The funding for pavement maintenance continues to be greater than in previous years.
Staff proposes to use consultant services in order to ensure suitable resources are
available for the management of the various pavement and concrete maintenance
project contracts. Subject to Council approval, the consultant will perform the day-to-
day testing and inspection for one pavement maintenance project and design support
for one concrete project. Both projects are scheduled for substantial completion in 2016.
Anticipating the need for these services, staff completed a consultant selection process
in 2015. In response to a Request for Qualifications, the City received Statements of
Qualification from firms within the Bay Area, which were evaluated for relevant skills
and experience. Top-ranked firms were invited to interview. PEI was selected to
provide the testing and inspection services based on relevant experience, depth and
breadth of skills, and familiarity with the Cupertino street network. PEI has provided
pavement related services successfully on several similar projects.
Staff has negotiated an agreement for services for a package of projects in order to have
adequate oversight of all of the projects over the anticipated construction periods.
The services for projects proposed to be included in the agreement are:
• 2016 CONCRETE IMPROVEMENTS, City Project No. 2016-XX
• 2016 PAVEMENT MAINTENANCE PROJECT, City Project No. 2016-15
Sustainability Impact
Not applicable.
Fiscal Impact
Approval of an agreement between the City and PEI will encumber the needed funds
for each maintenance project in the FY 2015/2016 Operating Budget in the following
amounts:
2016 CONCRETE IMPROVEMENTS, City Project No. 2016-XX $265,000 $60,000
2016 PAVEMENT MAINTENANCE PROJECT, City Project No. 2016-15 $60,000
$265,000
Master Agreement Total $325,000
Prepared by: Roger Lee, Assistant Director of Public Works
Reviewed by: Timm Borden, Director of Public Works
Approved for Submission by: David Brandt, City Manager
Attachments:
A -Draft Master Agreement