Exhibit CC 09-06-2016 Oral Communications �� y l� Il�
' RECREATION & COMMUNITY SERVICES DEPARTMENT �I` C�"'r`''�
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014
(408) 777-3120 • FAX (408) 777-3137
CUPERTINO
Dear Non-Profit Organization,
We are writing to inform you of an updated requirement for non-profit organizations intending to rent any
facility through the City of Cupertino. In an effort to keep our records as current as possible, we wilt be
requiring all non-profit organizations tc submit a current affirmation letter from the Internal Revenue Service
that confirms their non-profit status. This letter can be requested by phone, fax, or a written request to the
IRS. More information about the letter can be found at www.irs.gov.
We will also be requiring Cupertino non-profits to submit an updated list of their active members, along with
their home addresses, to verify 51%of their membership resides within the city limits of Cupertino.
In order to maintain your non-profit status, please submit these documents by February 282h, 2016. If we do
not receive the aforementioned documents by the deadline, you will no longer be able to rent a City of
Cupertino facility at the non-profit rate. We will be requesting and collecting these documents every other
year beginning in 2016. You can mail, fax, or submit these documents to the Recreation and Community
Services office located at the Quinlan Community Center.
We greatly appreciate your business, and look forward to continuing our relationship in the future. If you have
any questions or concerns regarding this new requirement, please feel free to contact us at (408) 777-3120 or
recreation@cupertino.org. ,
Sincerely,
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Thomas Walters
Recreation Manager
City of Cupertino
Recreation and Community Services Department
10185 N. Stelling Road
Cupertino, CA 95014
PRWTED ON RECI'CLED PAPER
RECREATION & COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STEI_LING ROAD • CUPERTINO. CA 95014
(408) 777-3120 • FAX (408) 777-3137
CUPERTINO
Dear Cupertino Customer:
Thanl< you for entrusting the City of Cupertino with your event space rental needs. We are writing to inform
you of changes to the City's Facility Use policies that may impact your organization.
Effective July 1, 2016, the City Council lowered the residency percentage requirement from 51% to 33% to
qualify for Cupertino Non-profit rates.
Under this new policy, non-profit recreation, education, or community service organizations with 1/3 (33%) of
all members living in Cupertino may now qualify as a Cupertino Non-profit for facility rentals. This change will
affect all facility rental reservations created July 1, 2016 and after. (This does not apply to field reservations.)
If your organization would like to qualify as a Cupertino Non-profit for facility rentals, the foilowing two (2)
documents must be submitted prior to (or along with) a rental request:
1. A formal letter certifying the percent of your organization's current membership that lives in
Cupertino. The letter must include the organization's Federal EIN and be signed by a director or
officer.
2. An affirmation letter of nonprofit status from the IRS.
Submit the documents to KevinK(�cupertino.org or mail "Attn: Kevin Khuu" at the mailing address above.
Once the documents have been reviewed, you will be contacted to confirm your organization's status.
Organizations wili be required to submit updated documents every two years. If your organization has already
submitted these documents and wishes to confirm your status, email KevinK@cupertino.org.
We greatly appreciate your business, and look forward to continuing our relationship. If you have further
questions, please contact our front desl< team at (408) 777-3120 or recreation@cupertino.org.
Sincerely,
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Mariah Dabel
Recreation Manager
Recreation and Community Services Department
City of Cupertino
PRINTED ON RECYCLED PAPER
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Lauren Sapudar C � (, � C�n,yy,
From: Lisa Warren <
Sent: Tuesday, September 06, 2016 3:53 PM
To: City Clerk; City Council
Cc: City Attorney's Office
Subject: Brown Act Violation commtited by Mayor Barry Chang Aug 2, 2016 City Council Meeting
Attachments: 080216_Oral-Comm_Extract.mp4
City Clerk and City Council members
I am sending this communication with attached clip to be entered in public record and included in the minutes for Cupertino City
Council meeting - September 6, 2016
From Published Brown Act Summary :
RIGHT TO COMMENT The public must have the right to comment on most issues before
decisions are made. At all regular meetings time is provided under oral communications for
the public to comment on items not on the agenda. Before decisions are made on agenda
items, the public is also invited to comment. When meetings are televised, residents who
watch the meeting may drive to the meeting to make comments on the spot. The public may
also comment by writing to the local agency or speaking with individual members.
and
Many government meetings are open to the public and reserve a "public comment" time for
citizen commentary on issues. The 9th U.S. Circuit Court of Appeals explained in its 1990
decision White v. City of Norwalk: "Citizens have an enormous First Amendment interest in
directing speech about public issues to those who govern their city." These meetings, particularly
the "public comment" period, are at the very least a limited public forum during which free-
speech rights receive heightened protection.
Summary of what occurred during Cupertino City Council meeting held August 2, 2016 :
I arrived at the August 2, 2016 Cupertino City Council meeting while Oral Communications
was under way. I left from home when the live broadcasting of the meeting showed that the
meeting was at the CEREMONIAL MATTERS AND PRESENTATIONS phase and I knew that Oral
Communications would be the next item called. I arrived at the end of the third speaker out
of four speakers who had submitted speaker cards prior to the beginning of Oral
Communications. I filled out a speaker card while speaker #4 was speaking. The city clerk
accepted my card at that time. When the 4th speaker's time ended, the Mayor held my card
and �tated that he had `already closed' oral communications and that I (Lisa) would have to
speak at the next meeting.
At the time the Mayor publicly made this false statement, I was unable to question the
accuracy of the statement, as I had been 'en-route' to the meeting when he introduced Oral
Communication.
From the attached extract of that meeting, it is clear that Mayor Barry Chang violated the
Brown Act and my right to free speech. He did so by boldly stating something that was not the
truth, and stating as though it were a fact.
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