Library Steering 01-03-01
CUPEIQ1NO
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3354
FAX: (408) 777-3333
MINUTES OF THE LIBRARY BUILDING STEERING COMMITTEE
Wednesday, January 3, 2001
CALL TO ORDER
The meeting was called to order at 4:11 p:m.
Present:
Charles Corr, Julie Farnsworth, Jean Gallup, Gayla Hibbert, Elinora
Mantovani, Kathy Stakey, Dorothy Stow, Mary Ann Wallace, Public Works
Director Ralph Qualls, City Manager Dave Knapp
ORAL COMMUNICATIONS - None.
NEW BUSINESS
I. Selection of Steering Committee members for consultant selection interview panel.
Qualls distributed a revised Architect Selection Schedule and reviewed the schedule dates.
Following discussion by the committee, it was suggested that the selection of subcommittee
members be delayed until the next regular Steering Committee meeting when all members can
be present. The revised schedule is as follows:
Issuance of RFP for architect
Receive responses
Interview of finalists by selection panel
Report to Committee on consultant selection
Staff negotiation of contract with finalist
Contract approval by City Council
January 10,2001
February 22, 2001
March 21, 2001
April 4,2001
April, 2001
May 7, 2001
Qualls informed the committee members that copies of the RFP will be mailed to them at the
same time they are mailed to the architectural firms. He emphasized several points of the
selection process such as: I) A short list of candidates will be interviewed on March 21; 2)
Each firm will be allowed to make a 15-minute presentation and Yz hour will be allowed for a
question and answer session; 4) The subcommittee will select the top 2-3 ranked firms and
present their qualifications to the full Steering Committee; and 5) The staff will negotiate the
contract with the finalist prior to making their recommendation to the City Council on May 7.
It is anticipated that there will be a first recommendation on the conceptual design by City
Council in the fall of this year and construction may be started by the middle of 2002. A
more precise schedule will be available after the RFP process is complete.