Library Steering 12-06-00
CUPErQ1NO
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3354
FAX: (408) 777-3333
MINUTES OF THE LIBRARY BUILDING STEERING COMMITTEE
Wednesday, December 6, 2000
CALL TO ORDER
The meeting was called to order at 4:03 p.m.
Present:
Charles Corr, Julie Farnsworth, Jean Gallup, Gayla Hibbert, Ja-Lih Lee,
Carmen Lynaugh, Sheila Mohan, Bob Rizzo, Kathy Stakey, Dorothy Stow,
Mary Ann Wallace, Councilmember Michael Chang, Mayor Sandra James,
Public Works Director Ralph Qualls
ORAL COMMUNICATIONS - None.
NEW BUSINESS
1. Approval of minutes of November 1,2000 meeting
Gallup moved to adopt the minutes, Lee seconded, and the motion carried unanimously.
2. Approval of minutes of November 15, 2000 meeting
Rizzo moved to adopt the minutes, Corr seconded, and the motion carried unanimously.
3. Next meeting date and time
4. Report on December 4, 2000 City Council Meeting - Mayor James
Chang gave a brief synopsis of the December 4,2000 meeting and Council approval of the
Steering Committee's recommendation of Site B for the new library.
5. Presentation on Project Schedule and Milestones - Ralph Qualls
Qualls presented a proposed timetable for future meetings of the steering committee and
schedule for final architect selection for the library, and a draft of the cover letter for the RFP.
He suggested that the committee form a panel to interview finalists and select the architect. A
memo detailing suggestions for the makeup of the panel was given to the committee. In
response to a question regarding construction management, he stated that he was in favor of
hiring a construction management firm to oversee the project.
Stakey asked for a clarification on whether inflationary factors would be built in if there were
increased costs due to building delays, She was informed that an inflationary factor was built
into the budget of $22 million and the cost will not go up beyond that amount.
Stakey asked how the public would stay informed about the RFP process and selection of an
architect. She was told that the panel would present their recommendations to the Committee
at a regularly scheduled meeting and interested citizens may attend that meeting. Also, the
public would be involved at the City Council level when the Committee makes their
recommendation.
6. Discussion of meeting dates for 2001 - Mayor James
By consensus, the Committee agreed with the proposed time line for architect selection. The
time line tentatively sets the schedule as follows:
Issuance ofRFP for architect
Receive responses
Interview of finalists by selection panel
Report to Committee on consultant selection
Recommendation of consultant to Council
January 5, 2001
February, 2001
March, 2001
March 21,2001
April,2001
The next meeting of the Committee was scheduled for Wednesday, January 3, at 4:00 p.m.
The meeting was adjourned at 4:45 p.m.
{ILl [ ;fly LuL
Recording Secretary
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