94-007 McClellan Ranch Park Historic Structures Assessment Y ' "t t p 'S to ?t r'�� +.'"
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. 41)• AGREEMENT FOR HISTORICAL PROJECT
CITY OF CUPERTINO
McCLELLAN RANCH PARK HISTORIC STRUCTURES ASSESSMENT
This Agreement is made and entered into between the COUNTY OF SANTA CIARA, a political
subdivision of the State of California (hereinafter referred to as the 'Count):') and the CITY OF CUPERTINO
(hereinafter referred to as the "CITY ")
WHEREAS,the City of Cupertino is the owner of that certain property known zoo the McClellan
existing Ranch
Park,located within the City of Cupertino at 22221 McClellan Road, P
open space; and
WHEREAS, the McClellan Ranch Park is considered an historic resource in view of the site's history,
historic structures,the layout of stream, fields and farm, all of which lend themselves to educational pr programs
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that highlight the county's agricultural heritage and, as a protected nature preserve, provides
, . opportunity to combine the historical with the environmental in its educational activities made available for the
benefit of the public; and
WHEREAS, the McClellan Ranch Park is listed on the County Heritage Resources Inventory,includes
{•`:;, a tank house si;euture from the historical Parrish
sandnslin proximity to the site Stevens
Der A 7a Boulevard
a Mary Avenue, a registered point of local
in Cupertino, which is listed as a California Sate Historical Landmark; and
WHEREAS, the City has established a local commitment for the development of a master plan for she
park site in keeping with the City's Nature and Ruralthe environment,will ultimately enjoyment expand
f the rcommunity u resources
awareness and understanding of natural history and
present consistent with their preservation; and
WHEREAS, the City, in cooperation with the McClellan Ranch Advisory Committee, submitted a
T funding proposal to the County Historical Heritage Commission to provide funding for an historic structures
Assessment that would assist in efforts to preserve eiuhalist historic
significance of the
buildings McClellan
on the site;
rnd by obtaining
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a professional assessment of historic and architectural g
WHEREAS,the County Historical Heritage Commission reviewed the merits of the project and
conveyed its recommendation to the Board of Supervisors to approve the expenditure of S15,000 from the Park
Charter Fund dedicated to historical preservation projects to assist the City with funding for the project; and
WHEREAS, the County desires to contribute funds from the County Historical Heritage Fund of the
Park Charter Funds 1992-93 budget necessary for an historic structures assessment;
NOW,THEREFORE,in consideration of the mutual promises,covenants and conditions herein,County
and City agree as follows:
L Nom, FINDING FOR PARK PURPOSES"
The Board of Supervisors has reviewed the !"acts in support Count project, r15hte eco mendati n of approval Fund
by the County Historical Heritage Commission that Y
• dedicated to historical preservation projects within the Commission' 1992-93 budget,and hereby finds that the
project is located in Santa Clara County,is situated on dedicated City
tyd park land,
it derves county park n to the
cpublic
on an equal basic,will benefit all citizens cf Santa Clara y
A.
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�I 1UN E1• MCCLELLAN RANCH PARK HISTORIC STRUCTURES ASSESSMENT
E. Responsibility of CITY. The CITY shall have the responsibility for the following matters with respect
to obtaining a professional assessment of the historic and architectural significance of the buildings at
the McClellan Ranch Park, which matters arc hereinafter referred to as "project", and City shall act
promptly and without delay with respect to st.ch matters:
a) Preparation of scope, plans and sprcifications for project and construction and or repairs
associated with the completed project.
b) Hiring,contracting for,or otherwise retaining the professional services of architects,engineers,
and other professional experts as required.
c) Securing all approvals of all government agencies, which are a prerequisite of the project.
d) Obtaining bids in accord with the requirements of the County of Santa Clara and awarding the
contract for construction of the project, and supervising and administering the
c) Securing performance and payment bonds or other acceptable guarantees to assure completion
of the project and the payment of laborers and suppliers of material.
f) As a condition of funding.the City shall recognize the financial contribution of the Santa Clara
County Board of Supervisors and the Santa Clara County Historical Heritage Commission by
providing permanent signage to the t effect on the site.
2. Capital contributions by parties to project.
a) County's contribution shall be expended exclusively for a professional assessment of the historic
and architectural significance of the buildings on the site,which scope of work is labeled Exhibit
A, attached hereto, and is included herein by reference as if set forth in full.
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h) The City will be responsible for obtaining any excess funds needed for the completion of the
project, and will be responsible for ongoing maintenance and operation of the completed
project.
;•. 3. Minority enterprises policies. In awarding contracts under this Agreement, City shall comply with the
Minority Business Enterprises policies of ;:itv in effect at time of award.
a. Public Park Purposes. Parties to this Agreement understand and agr e that the subject gropty and regardless
• or project improvements arc to b open to all members of th e p c P
of the underlying ownership of the property.
S ill. OPERATION AND MAINTENANCE
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It is mutually understood that the project will be constructed,operated and maintained by the City for the benefit
of the public.
SFCTIS)N i`✓• COMPENSATION (COUNTY)
County shall contribute a sum of fifteen thousand Sollars(S15,(XX))to be used only for project as set forth herein.
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out of appropriated funds in the 1992-1993 fiscal year, to be paid on a•
® Said sum shall be set aside by County
reimbursement basis. City will provide County a detailed,itemized invoice requesting reimbursement Director f Parks and
the City. City's invoice :shall be submitted to the County eats f Pars nd
. of Recreation,the project incurred by Y
. Recreation,along with a copy of any payment receipt;indicating the amount of progress� Ym applicable,indicating
City and a report of the status of the project, a copy of construction inspection reports,
amount of work completed and copies of any release of liens or payment bonds therefore to protect
subeoetractors,if applicable.
,, payment to City within 30 days of receipt of a satisfactory
• If the invoice is satisfactory, County shall provide p Ym
invoice. If the invoice is not satisfactory, County has the option to require additional information which will
cause the invoice to be satisfactory,or to pay the part of the invoice which is expended asory and decline SSec�'payment
ford the contribution or combinapendedrbyCAprl 271995 or said funds will revert to the County for possible
Said contribution must be expended
reprogramming.
of the project shall be maintained for audit.purposes for three'years after completion of the project or
Records P
until all claims are settled, whichever occurs last. All rds d d to County
p
reasonable notice within five (5) workin days of a request by inspection,
and
City shall County with interest
the rate earned on Couty's investment s for any unauthorized expenditures die-losed by audit or
dit County. Prior to disposal of any such
the cost of the audit, within thirty (30) days of demand by
including shall have the opportunity to place records an storage unless written
records, City shall notify County and County
is granted by the Director of the Parks one Recreation Depa shall be returned to t t County.the County
release gr
which are not expended prior to April 27, 1995 under this age
SE�i0Y. LIABILITY
City shall defend,indemnify and hold harmless County,its officers,
employees,
to and
project or o the loss,injury,C Y
or damage arising out oC.rr�in connection with any acts or omissions
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of this Agreement by City.
C yl. TERM OF AGREEMENT City
until agreement shall become operative upon its execution by the parties and
e shall remain operative with the The
until Aprii 27, 1995 or until completion of the project and payment by 1.
obligation n to provide public access to the project to all citizens of the County on an equal basis shall be operative
6
in perpetuity.
SECTION VII. AUTHORIZED SIGNATURES
The City
Council has appointed its Director of Parks and Recreation and has conferred to that person the
authority to execute this agreement.
.SECELQ.N..311j. NOTICES
• Any notices provided herein shall be mailed to the respective parties addressed as follows:
Stephen G. Dowling
Director ctor Director, Cupertino Parks and Recreation
Parks and Recreation Department Director,
Torre Avenue
298 Garden Hill Drive Cupertino, Ca.95014
Los Gatos,CA 950'A Telephone 448-?S?-4505 x336
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WHEREFORE,the parties by their duly authorized representative have entered in this Agreement on the date
shown below.
COUNTY OF SANTA CLARA CITY OF CUPERTINO
•
/RON GONZALES STEPHEN G. DOWLING
Chairperson, Boar. • -supervisors Director, Parks and Recreation
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Dated: 0 F l; 7 199 Dated:
Attest:
Phyllis' . Perez
Cle Board of Supervisors
Approved as to form and legality.
•
KATHRYN A,BERRY •
Deputy County Counsel
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EXHIBIT A
Page 1 of 2
McCLELLAN RANCH NEEDS ASSESSNiENT PROJECT
McClellan Ranch Advisory Committee
1 Cupert:-lo Community Center
10185 North Stelling Road
Cupertino,CA 95014
Scope of Work
The following and U e Plan Work for services in
McClellan Ranch. connection with the creation of a
eoct to slight modification as the
Mantes
team works through the process.
This work will be performed by Archives & Architecture-Heritage Resource Services as
Historical Consultant and Mineweaser & Associates - Architecture/Engineering/Preservation
as Architect and Engineer. Judith Carson-Cris of the McClellan Ranch Advisory Committee
and Director of the Cupertino Historical Museum will serve as Project Coordinator.
We will perform a professional assessment of the existing historic structures on the property.
The scope of this rssessment is currently limited to the historic buildings only, which are the
Barn,Tank House,Milk House,and Nature Center. However,as part of a master planning
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effort it could be expanded to include all buildings on the site.
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The purpose of this report is to address the issues involved in the restoration and use of the
historical buildings on the property. A Master Restoration and Use Plan will be created by the
whole team. The report will consist of a historical element and an architectural element.
0 These elements will be blended together wit'a recommendations for future use of the buildings,
cost estimates and technical appendices as specifically delineated in the items below. The
responsible team member is noted after each item.
1. Conduct background research and develop a historical context for the McClellan Ranch.
• in order to evaluate the complex within its social and economic setting.
2. Conduct building investigations, take site measurements and prepare"measured
drawings" consisting of architectural floor plans and elevations of each of the four structures.
This section of the report will include photographs of the present conditions.
3. Conduct site specific research to develop the chronology of the buildings to determine
dates of construction, additions, alterations and/or relocation. This research will also focus on
land use and individual and/or collective functions of the buildings,as well as biographical
data on those individuals or families who built and used the structures. Potential sources of
information will be county records kept by the offices of assessor, recorder clerk,surveyor, and
public works;city records;historical records housed at the Cupertino Historical Museum,
California History Center, San Jose Historical Museum, Bancroft Library, etc.; and interviews
with local residents or family members.
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4. Provide approximate dating; of the tuildings based on analysis of construction methods
and materials, and architectural style. Develop an architectural description placing the
buildings within their historical and architectural context.
5. Compile a bibliography of primary and secondary sources,names of individuals that
are potential sources for oral history, and repositories of collections of information discovered
.,.: •,.... 0 in the course of historical research.
6. Provide a description of modifications that may have been made to the buildings over
the years. Include a chronology of construction and alterations.
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EXHIBIT A
Page 2 of 2
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• 7. Summarize all research findings to ce.::.plete State Inventory (DPR 523) forms (or
specifically developed inventory forms) and to develop significance statements for each
' building individually and as a potential f the National tRegisBertof'1.1 Historic Places,astwelloas
significance according to the criteria
appropriate local and state guidelines.
g. Make recommendations for potential uses for the buildings such as exhibit display,
collection storage, etc.
9. Prepare written summary of applicable codes based on the building uses proposed.
10. a Prepare a Work Program of recommendations for future work necessary to stabilize the
buildings to prevent further deterioration and to restore the buildings. This review will cover
the exterior, the structure (including the foundation, the interior, the electrical system and any
Heating systems present, as well as the site in the immediate area around the building with
regard to drainage, etc. These recommendations will be made using the,5ecretary of the
Interior' _Stan_ a_!ds fns Rehgbili;anon and Gui ;lines for.RSh? itatinl: Historic Buildings .
11. After potential building uses have been delineated, make recommendations regarding
the types of improvements that may be needed to either bring the buildings closer to current
code or to protect the building or its contents.
12. Produce approximate cost estimate for stabilization work and potential building
improvements according to our recommendations.
13 Prepare the historic element for the final document that will include the historic
context, evaluations of historical significance of each building, completed inventory forms,
bibliography of sources,and recommendations for further study.
L. 14. Prepare architectural element for the final document that will include measured of construction and
drawings,assessment o ebul chronology
alteration s,a discussion of applicable codes, Work Program of and an
approximate estimate of construction costs.
15. Prepare final Master Restoration 'rat Plan aptpendice.Uwill belincl�dfid 14
from above. Appropriate photographs, fi P
Historical Consultant will act as team leader,of final Masierg Restoration and U project schedule,
and overseeing and coordinating pi.
Historical Consultant and Architect will be available for consultation with Museum Director,
city officials and other team members.
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' The Master Restoration and Use Plan will address period restoration issues, propose a
restoration plan and give some guidelines for historical interpretation of the structures. This
o phase of the work is preliminary in nature and consists of a report only. Detailed construction
documents would be part of a later phase or phases. This report may also contain
recommndations for further of this areas hof
se is to provide a master plan for restoration and use.
• documenets. The purpose F
We anticipate that this work will take three to four months to complete. Appropriate
milestones,amount of initial payment to allow commencement of work and other contract
details can be worked out upon notification of award of funds from the Heritage Commission.
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RESOLUTION NO. 8986
A RESOLUTION OF THE CITY COUNCIL OF THE CI`TY OF
CUPERTINO AUTHORIZING EXECUTION FOR AGREEMENT
WITH THE COUNTY OF SANTA CLARA
ACCEPTING GRANT FOR MCCLELLAN RANCH
PARK HISTORIC STRUCTURES ASSESSMENT
WHEREAS, there has been presented to the City Council a proposed agreement
• betweer.the County of Santa Clara and the City of Cupertino assessment;pr ding for acceptance of
a grant for McClellan Ranch Park historic structures
WHEREAS, the terms, conditions and provisions of the agreement have been
reviewed and approved by the Director of Parks and Recreation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino hereby approves the aforementioned agreement and authorizes the Director of
Parks and Recreation to execute said agreement on behalf of the City of Cupertino.
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 1st day of November __ ?093. by the following vote:
• ote Members of the City Council
AYES: Dean, Goldman, Kopre1 , Sorensen, Dean
NOES: None
ABSENT: None
ABSTAIN: None
• ATTEST: APPROVED
/s/ _
Kim --_t s(_Nick Szabo
Kim Marie --- -- - -
City Clerk Mayor, City of Cupertino
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