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99-109 Zumwalt Engineering – 6 project management agreements - AGREEMENT t,4.f,. CITY OF CUPERTINO I , of 10300 Torre Avenue Cupe CO Cupertino, CA 95014f�� 408-777-3200 NO. nC ""7 BY THIS AG • _ ' -: . . entered into on the 14th day of September 1999 by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) Zumwalt Engineering Group (2) Address 2680 Bishop Dr. , Ste. 150 City San Ramon Zip 94583 Phone (925) 830-5016 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Project Management Services for Homestead Road Arterial Mgmt. Project-Phase II EXHIBITS:The following attached exhibits hereby are made part of this Agreement: Exhibit A TERMS:The services and/or materials furnished under this Agreement shall commence on 8/31/99 and shall be completed before 6/30/00 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Amount not to exceed $7,500 GENERAL TERMS AND CONDITIONS Hold Harmless.Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature, including all costs of defending any claim,caused by or arising out of the performance of this Agreement.City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination.No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor.It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes.This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME__ . Raymond Chong DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof,the parties have executed this Agreement the day and year first written above. CONTRACTOR: CITY OF CUPERTINO: 24Aeoc. Sr �G%ri� By Title City Traffic Engineer Sec. r. APPROVALS Y EXPENDITURE DISTRIBUTION DEPARTMENT H /v\ igAlE ACCOUNT NUMBER AMOUNT // 420-9530-7014 $7,500.00 CI a . w ' TEAlt f9 () Hi7 ',TT/rl COI/nnnv ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management 2680 Bishop Drive, Suite 150 • San Ramon, California 94583 Tel. (925) 830-5016 Fax(925) 830-5023 August 31, 1999 Mr. Raymond D. Chong City Traffic Engineer CITY OF CUPERTINO 10300 Torre Avenue Cupertino, California 95014-3255 Subject: Proposal for Project Management Services for the Homestead Road Arterial Management Project—Phase II Dear Mr. Chong: Zumwalt Engineering Group is pleased to submit this proposal for project management services for the Homestead Road Arterial Management Project—Phase II. Background The City has received grant funding for the subject project. The project will extend the interconnect on Homestead Road. This will include installation of signal interconnect and signal modifications. The plans, specifications and estimates (PS&E) will be prepared by a consultant. The City is in need of project management services to successfully complete the work. Based on the foregoing, we propose the following scope of work. Scope of Work Task 1-Project Management Services • Staff/Design Consultant Oversight • • Review Monthly Invoices. • Draft correspondence including staff reports to City Council. • Attend progress meetings. • Administer consultant agreement. • Coordinate with staff and design consultant. • Assist in selection of consultant. • • • Mr. Raymond D. Chong Proposal for Project Management Services for the Homestead Road Arterial Management Project—Phase IP Page 2 • Compliance with Funding Source Reimbursement Requirements • Prepare documents such as quarterly reports and invoices to meet funding requirements for reimbursements. • Maintain Project File • Assist the City in maintaining the project file for audit purposes. • Coordinate with Outside Agencies • Coordinate with outside agencies affected by the proposed project. • Assist the City with the review and processing of procedures and agreements. • Process Right-of-Way Certificates and Encroachment Permits if required. Schedule It is our understanding that the City is prepared to start immediately on this project and complete the contract documents (PS&E) within the next four to six months so that the projects may be bid in the next construction season. We will work with staff to develop a detailed project schedule. Fee We propose to accomplish the above work on time and material basis, in accordance with the attached Municipal Staff Augmentation 1999-2000 Charge Rate Fee Schedule with a budget amount of$7,500. This amount will not be exceeded without your prior written authorization. We look forward to working with the City on this project. If you should have any questions or need any additional information, please call Joe Enke or myself. Very truly yours, ZUMWALT ENGINEERING GROUP A California Corporation free' riat/eqse James W. Zumwalt, P.E. Principal JWZ/tmb Attachments 5272 7 /777 1'2-0-5s3 v ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 1999-2000 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL 8 95 HR SENIOR ENGINEER 90 HR PROJECT ENGINEER/SURVEYOR 85 HR ASSOCIATE ENGINEER 79 HR SENIOR DESIGNER 79 HR STAFF ENGINEER 68 HR FIELD REPRESENTATIVE 68 HR CAD DESIGNER 68 HR • TECHNICIAN/CAD OPERATOR 51 HR CLERICAL/OFFICE SUPPORT 41 HR EFI hCTIVE THROUGH JUNE 30,2000 AND SUBJECT TO REVISION ANNUALLY B. TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35)per mile for use of vehicles. A minimum of six dollars ($6.00)per hour will be charged for use of vehicles used for field inspection and supervision. C. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional,or technical firms engaged in connection with the order,plus 15%handling charge. D. MISCELLANEOUS EXPENSES 1. The invoice cost of materials,supplies,reproduction work, and other services procured by Zumwalt Engineering Group from outside sources,plus a handling charge of 15%. All out-of-pocket expenses not included in Items A,B and C will be included in this category. AGREEMENT ,.� I CITY OF CUPERTINO City.f 10300 Torre Avenue Cupertin• V Cupertino, CA 95014a � 408-777-3200 NO. erVrW ' " BY THIS AGREEMENT made and entered into on the • 14th day of September 19 99 by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) Zumwalt Engineering Group (2) Address 2680 Bishop Dr. . Ste. 150 City San Ramon Zip 94583 Phone (925) 830-5016 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Project management services for Stevens Creek Recreational Trail Bicycle Facility Improvement Project EXHIBITS:The following attached exhibits hereby are made part of this Agreement: Exhibit A TERMS:The services and/or materials furnished under this Agreement shall commence on 8/31/99 and shall be completed before 6/30/00 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Not to exceed 5,000 GENERAL TERMS AND CONDITIONS Hold Harmless.Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature, including all costs of defending any claim,caused by or arising out of the performance of this Agreement.City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination.No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor.It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes.This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Raymond Chong DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof,the parties have executed this Agreement the day and year first written above. CONTRACTOR: CITY OF CUPERTINO: di0„,./a7 By A e Title City Traffic Engineer Soc. Sec.# APPROVAL / 11 EXPENDITURE DISTRIBUTION DEPARTM /'�: c pi�t�/ _— ACCOUNT NUMBER AMOUNT � 77(/// J( ��j(l 270-9436-7014 $5,000.00 CITYrm./ri rov r1-‘1"v ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management 2680 Bishop Drive, Suite 150 • San Ramon, California 94583 Tel. (925) 830-5016 Fax(925) 830-5023 August 31, 1999 Mr. Raymond D. Chong City Traffic Engineer CITY OF CUPERTINO 10300 Torre Avenue • Cupertino, California 95014-3255 Subject: Proposal for Project Management Services for the Stevens Creek Recreational Trail Bicycle Facility Improvement Project Dear Mr. Chong: Zumwalt Engineering Group is pleased to submit this proposal for project management services for the Stevens Creek Recreational Trail Bicycle Facility Improvement Project. Background The City has received grant funding for the subject project. The project will install bike lanes on Stevens Creek Boulevard between Phar Lap Drive and the west end of the street. This will include installation of signs, pavement markings and signal modifications. The plans, specifications and estimates (PS&E) will be prepared by a consultant. The City is in need of project management services to successfully complete the work. Based on the foregoing, we propose the following scope of work. Scope of Work Task 1- Project Management Services • Staff/Design Consultant Oversight • Review Monthly Invoices • Draft correspondence including staff reports to City Council. • Attend progress meetings. • Administer consultant agreement. • Coordinate with staff and design consultant. • Assist in selection of consultant. i Mr. Raymond D. Chong Proposal for Project Management Services for Stevens Creek Recreational Trail Bicycle Facility Improvement Project Page 2 • Compliance with Funding Source Reimbursement Requirements • Prepare documents such as quarterly reports and invoices to meet funding requirements for reimbursements. • Maintain Project File • Assist the City in maintaining the project file for audit purposes. • Coordinate with Outside Agencies • Coordinate with outside agencies affected by the proposed project. • Assist the City with the review and processing of procedures and agreements. • Process Right-of-Way Certificates and Encroachment Permits if required. Schedule It is our understanding that the City is prepared to start immediately on this project and complete the contract documents (PS&E) within the next four to six months so that the project may be bid in the next construction season. We will work with staff to develop a detailed project schedule. Fee We propose to accomplish the above work on a time and material basis, in accordance with the attached Municipal Staff Augmentation 1999-2000 Charge Rate Fee Schedule with a budget amount of$5,000. This amount will not be exceeded without your prior written authorization. We look forward to working with the City on this project. If you should have any questions or need any additional information, please call Joe Enke or myself Very truly yours, ZUMWALT ENGINEERING GROUP A California Corporation Arne ezee James W. Z walt, P.E. Principal JWZ/tmb Attachments ICB��E� Aii'a54L. , L /' ft 7 7 // 27D9436 L ' ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 1999-2000 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL $ 95 HR SENIOR ENGINEER 90 HR PROJECT ENGINEER/SURVEYOR 85 HR ASSOCIATE ENGINEER 79 HR SENIOR DESIGNER 79 HR STAFF ENGINEER 68 HR FIF.I.D REPRESENTATIVE 68 HR CAD DESIGNER 68 HR TECHNICIAN/CAD OPERATOR 51 HR CLERICAL/OFFICE SUPPORT 41 HR E1H1r,CTIVE THROUGH JUNE 30,2000 AND SUBJECT TO REVISION ANNUALLY B. TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35)per mile for use of vehicles. A minimum of six dollars ($6.00)per hour will be charged for use of vehicles used for field inspection and supervision. C. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional,or technical firms engaged in connection with the order,plus 15%handling charge. D. MISCELLANEOUS EXPENSES 1. The invoice cost of materials,supplies,reproduction work, and other services procured by Zumwalt Engineering Group from outside sources,plus a handling charge of 15%. All out-of-pocket expenses not included in Items A,B and C will be included in this category. • - AGREEMENT CITY OF CUPERTINO City or V..--?Z)) 10300 Torre AvenueCupertino upertino, CA 95014 rTh�R.�// 408-777-3200 NO. 7(� BY THIS AGREEMENT made and entered into on the 14th day of September 19 99 by and between the CITY OF CUPERTINO-(Hereinafter referred to as CITY) and Name (1) Zumwalt Engineering Group (2) Address 2680 Bishop Dr. , Ste. 150 City San Ramon Zip 94583 Phone (925) 830-5016 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Project Management Services for Wolfe Road Bicycle Facility Improvement Project EXHIBITS:The following attached exhibits hereby are made part of this Agreement: Exhibit -A TERMS:The services and/or materials furnished under this Agreement shall commence on 8/31/99 and shall be completed before 6/30/00 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Amount not to exceed $7,500 GENERAL TERMS AND CONDITIONS Hold Harmless.Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature,including all costs of defending any claim,caused by or arising out of the performance of this Agreement.City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination.No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor.It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. - Changes.This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Raymond Chong DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof,the parties have executed this Agreement the day and year first written above. CONT-ACTOR: / CITY OF CUPERTINO. /- / ,CGU ,` frga-Ga By /Pr le 7 ' a /. Title City Traffic Engineer Soc. Sec.# _ — — APPROVAL ,. EXPENDITURE DISTRIBUTION DEPART T ♦ fly: C; ACCOUNT NUMBER AMOUNT ��tc �� (g 270-9440-7014 $7,500.00 riTv nu COL!rnov t ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management 2680 Bishop Drive,Suite 150 • San Ramon, California 94583 Tel. (925) 830-5016 Fax (925) 830-5023 August 31, 1999 Mr. Raymond D. Chong City Traffic Engineer CITY OF CUPERTINO 10300 Torre Avenue Cupertino, California 95014-3255 Subject: Proposal for Project Management Services for the Wolfe Road Bicycle Facility Improvement Project Dear Mr. Chong: Zumwalt Engineering Group is pleased to submit this proposal for project management services for the Wolfe Road Bicycle Facility Improvement Project. Background The City has received grant funding for the subject project. The project will install bike lanes on Wolfe Road between Stevens Creek Boulevard and Homestead Road. This will include installation of signs, pavement markings and signal modifications. The plans, specifications and estimates (PS&E) will be prepared a consultant. The City is in need of project management services to successfully complete the work. Based on the foregoing, we propose the following scope of work. Scope of Work Task 1-Project Management Services • Staff/Design Consultant Oversight • Review Monthly Invoices • Draft correspondence including staff reports to City Council. • Attend progress meetings. • Administer consultant agreement. • Coordinate with staff and design consultant. • Assist in selection of consultant. Mr. Raymond D. Chong Proposal for Project Management Services for Wolfe Road Bicycle Facility Improvement Project Page 2 •. Compliance with Funding Source Reimbursement Requirements • Prepare documents such as quarterly reports and invoices to meet funding requirements for reimbursements. • Maintain Project File • Assist the City in maintaining the project file for audit purposes. • Coordinate with Outside Agencies • Coordinate with outside agencies affected by the proposed project. • Assist the City with the review and processing of procedures and agreements. • Process Right-of-Way Certificates and Encroachment Permits if required. Schedule It is our understanding that the City is prepared to start immediately on this project and complete the contract documents (PS&E) within the next four to eight months so that the project may be bid in the next construction season. We will work with staff to develop a detailed project schedule. Fee We propose to accomplish the above work on a time and material basis, in accordance with the attached Municipal Staff Augmentation 1999-2000 Charge Rate Fee Schedule with a budget amount of$7,500. This amount will not be exceeded without your prior written authorization. We look forward to working with the City on this project. If you should have any questions or need any additional information, please call Joe Enke or myself. Very truly yours, ZUMWALT ENGINEERING GROUP A California Corporation • free James W. Z mwalt P.E. Principal JWZ/tmb Attachments pf1'ff-c CCLPx9 2-70 7,1-4117 • ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 1999-2000 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL $95 HR SENIOR ENGINEER 90 HR PROJECT ENGINEER/SURVEYOR 85 HR ASSOCIATE ENGINEER 79 HR • SENIOR DESIGNER 79 HR STAFF ENGINEER 68 HR FIELD REPRESENTATIVE 68 HR CAD DESIGNER 68 HR TECHNICIAN/CAD OPERATOR 51 HR CLERICAL/OFFICE SUPPORT 41 HR EFFECTIVE THROUGH JUNE 30;2000 AND SUBJECT TO REVISION ANNUALLY • B. TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35)per mile for use of vehicles. A minimum of six dollars ($6.00)per hour will be charged for use of vehicles used for field inspection and supervision. C. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional, or technical firms engaged in connection with the order, plus 15%handling charge. D. MISCELLANEOUS EXPENSES 1. The invoice cost of materials,supplies,reproduction work, and other services procured by Zumwalt Engineering Group from outside sources,plus a handling charge of 15%. All out-of-pocket expenses not included in Items A,B and C will be included in this category. _. • AGREEMENT .." - `•r C Y OF CUPERTINO --.r.: / 0300 Torre Avenue p Cu ertin (b V .71/0� NO. �yOp upertino, CA 95014 p�/] 408-777-3200 BY THIS AGREEME made and entered into on the 14th day of September 19 99 by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) Zumwalt Engineering Group (2) Address 2680 Bishop Dr. , Ste. 150 City San Ramon Zip 94583 Phone (925) 830-5016 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: . Project management services for Miller Avenue Bicycle Facility Improvement Project EXHIBITS:The following attached exhibits hereby are made part of this Agreement: . Exhibit A TERMS:The services and/or materials furnished under this Agreement shall commence on 8/31/99 and shall be completed before 6/30/00 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Amount not to exceed$10,500 GENERAL TERMS AND CONDITIONS . Hold Harmless.Contractoragrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature, including all costs of defending any claim,caused by or arising out of the performance of this Agreement.City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination.No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor.It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes.This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Raymond Chong DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof,the parties have executed this Agreement the day and year first written above. CONTRACTOR: CITY OF CUPERTI 0,,....j4.1 B v.� G� .Giiyti By e i-.moi/�t� Title City Traffic Engineer Soc. Sec. # APPROVAL; EXPENDITURE DISTRIBUTION DEPARTMEN 4'4/4 D ATTE ACCOUNT NUMBER AMOUNT CITV CL��/ �pAT ? 270-9438-7014 $10,500.00 • �,�%/l) l r6 (�q 913 0 l erre ri Col!rnov 1 ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management 2680 Bishop Drive, Suite 150 • San Ramon, California 94583 Tel. (925) 830-5016 Fax(925)830-5023 August 31, 1999 Mr. Raymond D. Chong City Traffic Engineer CITY OF CUPERTINO 10300 Torre Avenue Cupertino, California 95014-3255 Subject: Proposal for Project Management Services for the Miller Avenue Bicycle Facility Improvement Project Dear Mr. Chong: Zumwalt Engineering Group is pleased to submit this proposal for project management services for the Miller Avenue Bicycle Facility Improvement Project. Background The City has received grant funding for the subject project. The project will install bike lanes and bike routes on Miller Avenue between Stevens Creek Boulevard and Bollinger Road. This will include installation of signs, pavement markings and signal modifications. The plans, specifications and estimates (PS&E) will be prepared by a consultant. The City is in need of project management services to successfully complete the work. Based on the foregoing, we propose the following scope of work. Scope of Work Task 1- Project Management Services • Staff/Design Consultant Oversight • Review Monthly Invoices • Draft correspondence including staff reports to City Council. • Attend progress meetings. • Administer consultant agreement. • Coordinate with staff and design consultant. • Assist in selection of consultant. Mr. Raymond D. Chong Proposal for Project Management Services for Miller Avenue Bicycle Facility Improvement Project Page 2 • Compliance with Funding Source Reimbursement Requirements • Prepare documents such as quarterly reports and invoices to meet funding requirements for reimbursements. • Maintain Project File • Assist the City in maintaining the project file for audit purposes. • Coordinate with Outside Agencies • Coordinate with outside agencies affected by the proposed project. • Assist the City with the review and processing of procedures and agreements. • Process Right-of-Way Certificates and Encroachment Permits if required. Schedule • It is our understanding that the City is prepared to start immediately on this project and complete the contract documents (PS&E) within the next four to six months so that the project may be bid in the next construction season. We will work with staff to develop a detailed project schedule. Fee We propose to accomplish the above work on a time and material basis, in accordance with the attached Municipal Staff Augmentation 1999-2000 Charge Rate Fee Schedule with a budget amount of$10,500. This amount will not be exceeded without your prior written authorization. We look forward to working with the City on this project. If you should have any questions or need any additional information, please call Joe Enke or myself. • Very truly yours, ZUMWALT ENGINEERING GROUP A California,,Corporation fristil Ja . Z,t!walt, P.E. Principal JWZ/tmb Pr�/2°14 /J-61t'7'3' Attachments , -1497 7 /777 • • ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 1999-2000 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES • PRINCIPAL $ 95 HR SENIOR ENGINEER 90 HR PROJECT ENGINEER/SURVEYOR 85 HR ASSOCIATE ENGINEER 79 HR SENIOR DESIGNER 79 HR STAFF ENGINEER 68 HR FIELD REPRESENTATIVE 68 HR CAD DESIGNER 68 HR TECHNICIAN/CAD OPERATOR 51 HR CLERICAL I OFFICE SUPPORT 41 HR EFFECTIVE THROUGH JUNE 30,2000 AND SUBJECT TO REVISION ANNUALLY B. TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35)per mile for use of vehicles. A minimum of six dollars ($6.00)per hour will be charged for use of vehicles used for field inspection and supervision. C. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional,or technical firms engaged in connection with the order,plus 15%handling charge. D. MISCELLANEOUS EXPENSES 1. The invoice cost of materials, supplies,reproduction work, and other services procured by Zumwalt Engineering Group from outside sources,plus a handling charge of 15%. All out-of-pocket expenses not included in Items A,B and C will be included in this category. ,::: • AGREEMENT • tvet :ter :, vo se• CI Y OF CUPERTINO • City or < 1 100 Torre Avenue Cupertino \ /vel) pertino, CA 95014 408-777-3200 NO. °DV�0CP- BY THIS AGREEMENT -•- and entered into on the 14th day of September 19 99 by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) Zumwalt Engineering Group (2) Address 2680 Bishop Dr. , Ste. 150 City San Ramon Zip CA Phone (925) 830-5016 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Project Management Services for San Tomas Aquino-Saratoga Creek Trail Bicycle Facility Improvement Project EXHIBITS:The following attached exhibits hereby are made part of this Agreement: Exhibit A TERMS:The services and/or materials furnished under this Agreement shall commence on 8/31/99 and shall be completed before 6/30/00 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Amount not to exceed $17,500 GENERAL TERMS AND CONDITIONS Hold Harmless.Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature,including all costs of defending any claim,caused by or arising out of the performance of this Agreement.City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination.No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor.It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes.This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Raymond Chong DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof,the parties have executed this Agreement the day and year first written above. CONTRACTOR:: CITY OF CUPERTINO: By // '% ei/etet By e / !moi Title City Traffic Engineer Soc. Sec. # APPROVALS / EXPENDITURE DISTRIBUTION DEPARTMENT HEADD ACCOUNT NUMBER AMOUNT _ • p/�17 270 -9437-7014 $17,500.00 CINC % • �r DA€ /j !/a 7 r) II° ,21 l rm./ni unitmnov Ij r . R . ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management 2680 Bishop Drive,Suite 150 San Ramon, California 94583 Tel. (925) 830-5016 Fax (925) 830-5023 August 31, 1999 Mr. Raymond D. Chong City Traffic Engineer CITY OF CUPERTINO 10300 Torre Avenue Cupertino, California 95014-3255 Subject: Proposal for Project Management Services for the San Tomas Aquino - Saratoga Creek Trail Bicycle Facility Improvement Project Dear Mr. Chong: Zumwalt Engineering Group is pleased to submit this proposal for project management services for the San Tomas Aquino - Saratoga Creek Trail Bicycle Facility Improvement Project. Background The City has received grant funding for the subject project. The project will install bike lanes on Tantau Avenue between Homestead Road and Barnhart Avenue. This will include installation of signs, pavement markings and signal modifications. The plans, specifications and estimates (PS&E) will be prepared by a consultant. The City is in need of project management services to successfully complete the work. • Based on the foregoing, we propose the following scope of work. Scope of Work Task 1-Project Management Services • Staff/Design Consultant Oversight • Review Monthly Invoices • Draft correspondence including staff reports to City Council. • Attend progress meetings. • Administer consultant agreement. • Coordinate with staff and design consultant. • Assist in selection of consultant. • Mr. Raymond D. Chong Proposal for Project Management Services for San Tomas Aquino - Saratoga Creek Trail Bicycle Facility Improvement Project Page 2 � • Compliance with Funding Source Reimbursement Requirements • Prepare documents such as quarterly reports and invoices to meet funding requirements for reimbursements. • Maintain Project File • Assist the City in maintaining the project file for audit purposes. • Coordinate with Outside Agencies • Coordinate with outside agencies affected by the proposed project. • Assist the City with the review and processing of procedures and agreements. • Process Right-of-Way Certificates and Encroachment Permits if required. Schedule It is our understanding that the City is prepared to start immediately on this project. We will work with staff to develop a detailed project schedule. Fee We propose to accomplish the above work on a time and material basis, in accordance with the attached Municipal Staff Augmentation 1999-2000 Charge Rate Fee Schedule with a budget amount of$17,500. This amount will not be exceeded without your prior written authorization. We look forward to working with the City on this project. If you should have any questions or need any additional information, please call Joe Enke or myself. Very truly yours, ZUMWALT ENGINEERING GROUP A California Corporation 4 James W. mwalt, P.E. Principal JWZ/tmb Attachments sty? 7 /t .9 27z, — )13 • 1 ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 1999-2000 CHARGE RATE FEE SCHEDULE. The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL $ 95 HR SENIOR ENGINEER 90 HR PROJECT ENGINEER/SURVEYOR 85 HR ASSOCIATE ENGINEER 79 HR SENIOR DESIGNER 79 ' HR STAFF ENGINEER 68 HR FIELD REPRESENTATIVE- 68 HR CAD DESIGNER 68 HR • TECHNICIAN/CAD OPERATOR 51 HR CLERICAL/OFFICE SUPPORT 41 HR EFNhCTIVE THROUGH JUNE 30,2000 AND SUBJECT TO REVISION ANNUALLY • B. TRANSPORTATION EXPENSES 1. Thirty-five cents(0.35)per mile for use of vehicles. A minimum of six dollars ($6.00)per hour will be charged for use of vehicles used for field inspection and supervision. C. OUTSIDE SERVICES' 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional,or technical firms engaged in connection with the order,plus 15%handling charge. D. MISCELLANEOUS EXPENSES 1. The invoice cost of materials,supplies,reproduction work, and other services procured by Zumwalt Engineering Group from outside sources,plus a handling charge of 15%. All out-of-pocket expenses not included in Items A,B and C will be included in this category. • • - AGREEMENT ii �/ CITY OF CUPERTINO _ �� , / 10300 Torre Avenue `City of U Cupertino Cupertino, CA 95014 r� (`� 408-777-3200 NO. O �/ "LO / BY THIS AGREEMENT made and entered into on the 14th day of September 1999 by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) Zumwalt Engineering.Group (2) Address 2680 Bishop Dr. , Ste. 150 City San Ramon Zip 94583 Phone (925) 830-5016 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Project Management Services for De Anza Blvd.-Stevens Creek Blvd.-Wolfe Road Arterial Mgmt. Project EXHIBITS:The following attached exhibits hereby are made part of this Agreement: Exhibit A TERMS:The services and/or materials furnished under this Agreement shall commence on 8/31/99 and shall be completed before 6/30/00 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Amount not to exceed $15,000 GENERAL TERMS AND CONDITIONS Hold Harmless.Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature, including all costs of defending any claim,caused by or arising out of the performance of this Agreement.City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination.No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor.It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes.This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Raymond Chong DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof,the parties have executed this Agreement the day and year first written above. CONTRACTOR: CITY OF CUPERTIN : By *. Cf/ ,frin By e a /IIsi✓ Title City Traffic Engineer Soc. Sec.# APPROVALS / EXPENDITURE DISTRIBUTION DEPARTM •T HEAD"'AlATEAq ACCOUNT NUMBER AMOUNT ��� r ����(9 420-9529-7014 $15,000.00 CITY' 4.)e, �• DATE t it _ QJfr4(reM (q) e ( 77 nrry ri Coy rnov ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management 2680 Bishop Drive, Suite 150 San Ramon, California 94583 Tel. (925) 830-5016 Fax(925)830-5023 August 31, 1999 Mr. Raymond D. Chong City Traffic Engineer CITY OF CUPERTINO 10300 Torre Avenue Cupertino, California 95014-3255 • Subject: Proposal for Project Management Services for the De Ann Boulevard - Stevens Creek Boulevard - Wolfe Road Arterial Management Project Dear Mr. Chong: Zumwalt Engineering Group is pleased to submit this proposal for project management services for the De Ann Boulevard - Stevens Creek Boulevard - Wolfe Road Arterial Management Project. Background The City has received grant funding for the subject project. The project will improve arterial management by deploying traffic responsive systems and retiming of traffic signals on De Anza Boulevard, Stevens Creek Boulevard and Wolfe Road. The plans, specifications and estimates (PS&E) will be prepared by a consultant. The City is in need of project management services to successfully complete the work. Based on the foregoing, we propose the following scope of work. Scope of Work Task 1-Project Management Services • Staff/Design Consultant Oversight • Review Monthly Invoices. • Draft correspondence including staff reports to City Council. • Attend progress meetings. • Administer consultant agreement. • Coordinate with staff and design consultant. • Assist in selection of consultant. Mr. Raymond D. Chong Proposal for Project Management Services for the De Anza Boulevard - Stevens Creek Boulevard - Wolfe Road Arterial Management Project Page 2 I • Compliance with Funding Source Reimbursement Requirements • Prepare documents such as quarterly reports and invoices to meet funding requirements for reimbursements. • Maintain Project File • Assist the City in maintaining the project file for audit purposes. • Coordinate with Outside Agencies • Coordinate with outside agencies affected by the proposed project. • Assist the City with the review and processing of procedures and agreements. • Process Right-of-Way Certificates and Encroachment Permits if required. Schedule It is our understanding that the City is prepared to start immediately on this project. We will work with staff to develop a detailed project schedule. Fee We propose to accomplish the above work on a time and material basis, in accordance with the attached Municipal Staff Augmentation 1999-2000 Charge Rate Fee Schedule with a budget amount of$15,dooThis amount will not be exceeded without your prior written authorization. We look forward to working with the City on this project. If you should have any questions or need any additional information, please call Joe Enke or myself. Very truly yours, ZUMWALT ENGINEERING GROUP A California Corporation fr `/ Gi4 . James W. Z - walt, P.E. Principal JWZ/tmb Attachments /12,e„frSi1L ACC 6/,76/&' 6/'7 7 /P') azo - 25-2-) • ZUMWALT ENGINEERING GROUP • MUNICIPAL STAFF AUGMENTATION 1999-2000 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL $95 HR SENIOR ENGINEER 90 HR PROJECT ENGINEER/SURVEYOR 85 HR ASSOCIATE ENGINEER 79 HR SENIOR DESIGNER 79 HR STAFF ENGINEER 68 HR FIELD REPRESENTATIVE 68 HR CAD DESIGNER 68 HR • TECHNICIAN/CAD OPERATOR 51 HR CLERICAL/OFFICE SUPPORT 41 HR EFFECTIVE THROUGH JUNE 30,2000 AND SUBJECT TO REVISION ANNUALLY B. TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35)per mile for use of vehicles. A minimum of six dollars ($6.00)per hour will be charged for use of vehicles used for field inspection and supervision. C. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional,or technical firms engaged in connection with the order,plus 15%handling charge. D. MISCELLANEOUS EXPENSES 1. The invoice cost of materials,supplies,reproduction work, and other services procured by Zumwalt Engineering Group from outside sources,plus a handling charge of 15%. All out-of-pocket expenses not included in Items A,B and C will be included in this category.