17-133 Silicon Valley Clean Energy CUP Production Agreement i
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Date January 31,2017
This Agreement is made as of this date,Janualy 31,2017,between Silicon Valley Clean Energy ("Client"),and
City of Cupertino Video Division ("Producer").
Producer hereby agrees to produce and deliver to Client the production of the below referenced project subject to
and in accordance with all terms,conditions, and specifications set forth herein. Producer responsibilities for furnishing media are
detailed in attached Addendum A Production Specifications Form.
PROJECT
Producer and Client agree to the below price summary, the project contract price and the more detailed production outline of
Addendum A Production Specifications Form,
Project Phase Estimated Length Number of Staff Estimated Hours Hourly Rate Subtotal
(Hours)
1. Pre Production 2 2 4 $55.00 $220.00
Production 3 2.5 7.5 $55.00 $412.50
Post Production 2 1.5 3 $55.00 $165.00
*Project does not include subcontracting a third party editor or post producer.
Estimated Total Project Cost per Production: $ _ 797.50
Due upon signing of contract: %,,,.„Q_,_ $
Due upon approval of storyboard&scripts: %_p_,_,_ $
Due upon final completion and delivery of all media per production: %_100 $_797.50_
Client understands final payment for the project is required within 30 days of project completion. For any late payments,Client may
be charged at the Producer's discretion,an amount equal to the current prime rate+10%(as charged by Producer's bank from time to
time)on unpaid amounts until paid,compounded monthly. If at any time,Client desires to make any changes or variations from the
completed project,or the script(s)or storyboard(s)in the Specified Media(s)or from any material or work in progress and such
changes result in additional costs to Producer,including person hours,reimbursement for such additional costs shall be payable in
accordance with the terms of this Agreement for final payment.
Agreed and signed:
Client: Production Company:
Name/Tltle: Name/Title,
Signature: i Signature
Date: Date: /
Client Ad ress: Client Address:
City/State/Zip: CA city/state/zip: �1
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Addendum A
Production Specifications Form
Project Description: Below is a detailed description of the project and deliverables requested by Client.
The project includes the broadcasting/webcasting and simulcasting live the monthly meeting of the Silicon Valley Clean
Energy Board Meeting.
The meeting will be broadcast live on Cupertino Government Access Channel(The City Channel—Comcast Channel 26/
AT&T Channel 99),streamed live on the city's website(www.cupertino.org)and simulcast on the city of Cupertino Radio
Station(2670 AM).
The City of Cupertino video staff will be responsible for technical testing and setup of cameras,lights,microphones for the
live broadcast and simulcast on all the media platforms(ie.Web,radio and TV channel).
The video staff will be there for the duration of the meeting to direct and add titles to the broadcast and help with any
technical issues during the broadcast.
After the meeting,the staff will edit the meeting and get it ready for the rebroadcast as well as any post-production
activities that need to be done(ie. Put away all equipment,Retract the dais,lock community hall,etc.)
The day after the production,the video staff will reformat the video of the meeting for the VIMEO online site which collects
all the previous meetings from the Silicon Valley Clean Energy Board.
The last meeting of the Silicon Valley Energy Board for the year 2027 will be December 23,2027.
Production Schedule: Production schedule will be determined between Client and Production Company.Client and Production
Company will set calendar dates for the following workflow and production process.
Pre Production:
Room setup and Camera/studio preperation.
Production:
Shoot and may Televise Program
Post Production:
Breakdown room setup and cameras. Editing&sound design-Mastering.
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