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18-107 Cascadia Consulting Group, Inc., Professional services for single-family home waste characterization pilot studyCITY OF II PROFESSIONAL/CONSULTING SERVICES AGREEMENT CUPERTINO 1. PARTIES This Agreement is made and entered into as of June 11 2018 ---~-------------("Effective Date") by and between the City of Cupertino, a municipal corporation ("City"), and Casca,dia Consulting Group, Inc ("Contractor"), a Corporation for Single-family home waste characterization pilot study 2. SERVICES Contractor agrees to provide the services and perform the tasks ("Services") set forth in detail in Scope of Services, attached here and incorporated as Exhibit A. 3. TIME OF PERFORMANCE 3.1 This Agreement begins on the Effective Date and ends on August 31, 2018 ("Contract Time"), unless terminated earlier as provided herein. Contractor's Services shall begin on June 11, 2018 . and shall be completed by August 31, 2018 3.2 Schedule of Performance. Contractor must deliver the Services in accordance with the Schedule of Performance, attached artd incorporated here Exhibit B. 3.3 Time is of the essence for the performance of all the Services. Contractor must have sufficient time, resources, and qualified staff to deliver the Services on time. 4. COMPENSATION 4.1 Maximum Compensation. City will pay Contractor for satisfacto1y performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed $ 44 975.00 ("Contract Price"), based upon the scope of services in Exhibit A and · the budget and rates included in Exhibit C, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor's actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. 4.2 Invoices and Payments. Monthly invoices must state a description of the deliverable completed and the amount due for the preceding month. Within thirty (30) days of completion of Services, Contractor must submit a requisition for final and complete payment of costs and pending claims for City approval. Failure to timely submit a complete and accurate payment requisition relieves City of any further payment or other obligations under the Agreement. City Project Single-family waste characterization pilot study Page 1 of 8 Professional/Consulting Contracts !Version: May 22, 2018 5. INDEPENDENT CONTRACTOR 5.1 Status. Contractor is an independent contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contractor is not entitled to health benefits, worker's compensation or other benefits from the City. 5.2 Contractor's Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry. 5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or certified to perform the Services as required by law and have procured a City Business License. 5.4 Subcontractors. Only Contractor's employees are authorized to work under this Agreement. Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor. 5.5 Tools, Materials and Equipment. Contractor will supply all tools, materials and equipment required to perform the Services under this Agreement. 5.6 Payment of Taxes. Contractor must pay income taxes on the money earned under this Agreement. Upon City's request, Contractor will provide proof of payment and will indemnify City for violations pursuant to the indemnification provision of this Agreement. 6. PROPRIETARY/CONFIDENTIAL INFORMATION In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information provided by City to Contractor and use it only to perform this Agreement. Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data. 7. OWNERSIDP OF MATERIALS 7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, specification, data, record, document or other information or work, in any medium ( collectively, "Work Product"), prepared by Contractor in connection with this Agreement will be the exclusive property of the City and shall not be shown to any thirdwparty without prior written approval of City. 7.2 Copyright. To the extent permitted by Title 17 of U.S. Code, all Work Product arising out of this Agreement is considered "works for hire" and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights. Contractor may use copies of the Work Product for promotion only with City's written approval. City Project Slngle-famlly waste characterization pilot study Page 2 of 8 Professional/Consulting Contracts /Version: May 22, 2018 7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement. 7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub-contractors prepared or created under this Agreement, to execute or implement any of the following: (a) The original Services for which Contractor was hired; (b) Completion of the original Services by others; (c) Subsequent additions to the original Services; and/or ( d) Other City projects. 7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work Product, on recycled paper and copied on both sides, except for one single-sided original. 8. RECORDS Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepted accounting principles. The records must include detailed information of Contractor's performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separate from other records and must be maintained for four years from the date of City's final payment. 9. ASSIGNMENT Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest thi;;rein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity is considered an assignment of the Agreement and subject to City approval, which shall not be unreasonably withheld. Control means fifty percent (50%) or more of the voting power of the business entity. 10. PUBLICITY/ SIGNS Any publicity generated by Contractor for the project under this Agreement, during the tenn of this Agreement and for one year thereafter, will reference the City's contributions in maldng the project possible. The words "City of Cupertino" will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City. 11. INDEMNIFICATION 11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold City Project Single-family waste characterization pilot study Page 3 of 8 Professional/Consulting Contracts /Version: May 22, 2018 harmless City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers and consultants ("Indemnitees"), through legal counsel acceptable to City, from and against any and all liability, damages, claims, actions, causes of action, demands, charges, losses, costs and expenses (including attorney fees, legal costs and expenses related to litigation and dispute resolution proceedings) of every nature, arising directly or indirectly from this Agreement or in any manner relating to any of the following: (a) Breach of contract, obligations, representations or warranties; (b) Negligent or willful acts or omissions committed during performance of the Services; ( c) Personal injury, property damage, or economic loss resulting from the work or performance of Contractor or its subcontractors or sub-subcontractors; ( d) Unauthorized use or disclosure of City's confidential and proprietary Information; (e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third pmty. 11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must accept a tender of defense upon receiving notice from City of a third-party claim, in accordance with California Public Contract Code Section 9201. At City's request, Contractor will assist City in the defense of a claim, dispute or lawsuit arising out of this Agreement. 11.3 Contractor's duties under this section are not limited to the Contract Price, workers' compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in the Agreement shall be construed to give rise to an implied right of indemnity in favor of Contractor against City or any Indemnitee. 11.4. Contractor's payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, a purchase order, or other transaction. 12. INSURANCE Contractor shall comply with the Insurance Requirements, attached and incorporated here as Exhibit D, and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreement tmtil City approves receipt of satisfactory certificates of insurance and endorsements evidencing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purchasing insurance for Contractor and deducting the costs from Contractor's compensation or tenninating the Agreement. 13. COMPLIANCE WITH LAWS 13.1 General Laws. Contractor shall comply with all local, state and federal laws and regulations applicable to this Agreement. Contractor will promptly notify City of changes in the law or other conditions that may affect the Project or Contractor's ability to perform. Contractor is responsible for verifying the employment authorization of employees performing the Services, as required by the Immigration Reform and Control Act. City Project Single-family waste characterization pilot study Page 4 of8 Professional/Consulting Contracts /Version: May 22, 2018 13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a "public works" component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. 13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome (AIDS) or any other protected classification. Contractor shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777 and 3077.5. Consistent with City policy prohibiting harassment and discrimination, Contractor understands that harassment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or its employees or sub-contractors will not be tolerated. · 13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission who might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as defined in Section 18700 of the California Code of Regulations. Contractor agrees to abide by the City's rules governing gifts to public officials and employees. 13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement. 14. PROJECT COORDINATION City Project Manager. The City assigns Cheri Donnelly as the City's representative for all purposes under this Agreement, with authority to oversee the progress and perfonnance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor. Contractor Project Manager. Subject to City approval, Contractor assigns Dieter Eckels _____ as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. Contractor's Project manager is responsible for coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule of Performance. Contractor must regularly update the ·city's Project Manager about the progress with the work or any delays, as required under the Scope of Services. City written approval is required prior to substituting a new Representative. 15. ABANDONMENT OF PROJECT City may abandon or postpone the Project or parts therefor at any time. Contractor will be compensated for satisfactory Services perfo1med through the date of abandonment, and will be City Project Single-family waste characterization pilot study Page 5 of 8 Professional/Consulting Contracts /Version: May 22, 2018 given reasonable time to assemble the work and close out the Services. With City's pre-approval in writing, the time spent in closing out the Services will be compensated up to a maximum of ten percent (10%) of the total time expended to date in the performance of the Services. 16. TERMINATION City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendered through the date of termination, but final payment will not be made until Contractor closes out the Services and delivers the Work Product. 17. GOVERNING LAW, VENUE AND DISPUTE RESOLUTION This Agreement is governed by the laws of the State of California. Any lawsuits filed related to this Agreement must be filed with the Superior Court for the County of Santa Clara, State of California. Contractor must comply with the claims filing requirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator's award must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. ATTORNEY FEES If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs. 19. THIRD PARTY BENEFICIARIES There are no intended third party beneficiaries of this Agreement. 20. WAIVER Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City's waiver of a breach shall not constitute waiver of another provision or breach. 21. ENTIRE AGREEMENT This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written, between the Parties. Any modification of this Agreement will be effective only if in writing and signed by each Party's authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge this Agreement. If there is any inconsistency between the main Agreement and the attachments or exhibits thereto, the text of the main Agreement shall prevail. City Project Slngle-famlly waste characterization pilot study Page 6 of 8 Professional/Consulting Contracts /Version: May 22, 2018 22. INSERTED PROVISIONS Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions, The Paiiies will collaborate to implement this Section, as appropriate. 23. HEADINGS The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit or amplify the terms or provisions of this Agreement. 24. SEVERABILITY/PARTIAL INVALIDITY If any tenn or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Agreement or their application to specific situations shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent. . 25. SURVIVAL All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law and Attorney Fees, shall survive the Agreement and remain in full force and effect. 26. NOTICES All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission: To City of Cupertino 10300 Torre Ave., Cupertino CA 95014 Attention: Cheri Donnelly Email: CheriD@cuperlino.org 27. VALIDITY OF CONTRACT To Contractor: Cascadia Consulting Group, Inc. 1710 Franklin St., Suite 300 Oakland, CA 94612 Attention: Dieter Eckels Email: Dieter@cascadiaconsulting.com This Agreement is valid and enforceable only if (a) it complies with the purchasing and contract provisions of Cupertino Municipal Code Chapters 3.22 and 3.23, as amended from time to time, (b) is signed by the City Manager or an authorized designee, and (c) is approved for form by the City Attorney's Office. City Project Single-family waste characterization pilot study Page 7 of8 Professional/Consulting Contracts /Version: May 22, 2018 28. EXECUTION The person executing this Agreement on behalf of Contractor represents and warrants that Contractor has foll right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Contractor. This Agreement may be. executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single binding instrument. IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CONTRACTOR Cascadia Consulting Group, Inc. Name Dieter Eckels Title Senior Associate Title Environmental Programs Manager Date C:: /1 J, ~ t f Tax LD. No.: _91_·1_58_9_55_5 __ _ Cupertino Acting City Attorney ATIEST: ~ ~ #-,,,,,. ~ --~ ......-::/ CES~T. City Clerk (o, ( L{' ( City Project Single-family waste characterization pilot study Page 8 of 8 Professional/Consulting Contracts !Version: May 22, 2018 Exhibit A: Scope of Work -Cascadia Waste Characterization City of Cupertino Final Single-Family Characterization Study Scope Prepared by Cascadia Consulting Group, Inc. May 3l5t, 2018 'c~SCADIA "' C O N S U LT HI C C R O U P OVERVIEW OF OUR APPROACH The City of Cupertino has asked Cascadia Consulting Group, Inc. to prepare a brief scope for piloting a cart-based composition study of the material (garbage, recycling, and organics) that Cupertino's single-family households generate. This study is intended to pilot this methodology in Cupertino in preparation for a larger, more expansive characterization study of all Cupertino generators. The pilot will refine study logistics, communications, and expected analytical outputs while still producing reliable, statistically significant data that can be used to assess current single- family opportunities for waste reduction and recycling improvements. The Cascadia team has been in the waste, recycling, and organics characterization business for more than 25 years; we are well prepared to assist the City of Cupertino with all facets of waste characterization research from study design through implementation and analysis. In shaping the methodology for this single-family composition study, we will rely on four key principles to ensure that data are statistically reliable, representative of Cupertino's single-family material streams, and-most importantly- accurate. 1. Careful planning and coordination. We ensure that sampling operations are efficient, that the material definitions reflect the City's goals for each study, and that the required data are collected with minimal disruption to normal operations at disposal and processing facilities. Our team will work closely with City, hauler, and facility staff to develop a thorough, efficient, and cost-effective data collection plan for each study we undertake. 2. Selection of waste for sampling that is representative. We achieve statistical representativeness by coordinating carefully with City, hauler, and facility staff to develop a sampling plan that ensures selected samples are statistically representative of the entire population or sub-population of materials being studied. 3. Consistent, accurate, and efficient sorting and characterization methods. The knowledge and experience of the data collection staff is crucial for reliable results and overall efficiency. Our professional waste characterization personnel "hit the ground running" to obtain characterization data, accurately, quickly, and cost-efficiently. 4. Statistically-appropriate analyses and error-free calculations. We will use standard statistical protocols to ensure that we continue our record of producing accurate and statistically reliable analyses. The Cascadia team will work closely with the City of Cupertino's staff to refine our understanding of the City's needs and project objectives, clarify all goals, and revise our proposed scope as necessary. Our experienced team has the flexibility and expertise to implement cost-effective approaches that deliver the specific types and levels of detail that the City requires as it works to develop targeted single-family waste, recycling, organics management strategies. TASI< 1. l<ICK-OFF, STUDY DESIGN, AND COORDINATION At the start of this study, the Cascadia team will work with City staff and internal team members to solidify our methodology, protocols, and tools-including development of a detailed study design, sampling plan and schedule, and preparation of field forms and our analysis database. Step 1 provides a foundation for all fieldwork, data entry, and analysis that is conducted as part of the study. i i.i: CONDUCT PROJECT l<ICl<--OFF MEETING We will begin the project with a kick-off meeting with City staff to clarify objectives, review the proposed methodology, and modify the approach to best meet the current needs of the City. At the kickoff meeting we anticipate reviewing, at a minimum, the following key considerations in designing any material characterization study: • Waste categories. Cascadia will work with collaboratively with City staff to develop an appropriate and relevant list of waste categories for the study. This list includes the names and definitions for the categories that field staff will use for sorting, classifying, weighing, and recording sampling results. • Facility coordination. Cascadia will outline support that we will likely need from Recology, the site selected for sample sorting (potentially the SMaRT Station), and City staff to execute the study. We will consider requests of support and changes to normal operations that are as unobtrusive as possible while still supporting ideal study outcomes. DEVELOP DETAILED STUDY DESIGN The study design will include protocols for a representative and unbiased approach to selecting routes and residences for sampling; the number, size, and allocation of samples; and sample selection and characterization processes. The design will also include field forms specific to each study that are designed to maximize data collection efficiency and minimize data collection errors. A typical outline for a sampling plan appears below. Waste Characterization Protocol and Sampling Plan • Objective and Overview • Definition of Universe: • Material Streams (e.g., single family residential) • Numbers and Allocation of Samples • Sampling Calendar • Site Logistics and Hauler/Facility Coordination • Selecting, Capturing, and Sorting Samples: • Household Selection • Sample Characterization and Data Recording • Method for Obtaining Tonnage Data • Material Definitions • Description of Calculations and Statistical Protocols document. PREPARE SAMPLING SCHEDULE AND COORDINATE WITH FACILITIES AND HAULERS Cascadia will design a sampling schedule based on regular collection and operating schedules. Cascadia will also design the schedule to ensure an even distribution of samples across days of the week. . l l Once the sampling schedule has been developed, Cascadia will coordinate with all involved parties, including haulers, the site selected for sorting, and City staff, to ensure smooth execution of the study. DEVELOP DATA COLLECTION FORMS Following the completion of the sampling plan, Cascadia will develop data collection forms for field staff to use. The data collection forms are described in brief below. • Household Selection Sheet include the sample quotas specific to each day, by material stream. Cascadia will create a separate selection form for each day of the study. The selection personnel will use the selection forms to randomly select samples from single family homes. • Sample Placards are brightly colored paper signs with a pre-printed, unique sample number on the front. The selection personnel will place the placards in or on every sample selected for sampling so that the Cascadia Field Manager can easily identify and maintain custody over individual samples. TASI< 2. SELECTING AND OBTAINING SAMPLES Cascadia will sample single-family residential material by collecting "paired samples" -including garbage, recycling, and organics -from single-family dwellings. "Paired" samples refer to the simultaneous collection and sorting of multiple carts from a single household, as part of the same set-out. If the household has set out at least one stream (garbage, recycling, or organics), they will be selected as part of the study. This approach enables combining composition data from all carts collected to produce more reliable estimates of diversion than can be derived based on samples from entire truckloads of materials from multiple households and set-outs. Cascadia will select and obtain samples from 50 households. Sampling for this sector will occur over five consecutive days in June 2018. In addition to selecting samples from households as described above, Cascadia will note set-out information for each household along the route. SELECT HOUSEHOLDS Cascadia will obtain a list of residential organics routes by day of the week from Recology. From this list, we will randomly select one organics route from each weekday, for a total of five routes for the field event. We will define these selected routes as our data collection area for each day of the study. For the purposes of this study, the data collection area (DCA) is the area inside the boundaries of a single organics route and includes the sections of garbage and recycling routes that fall into the boundaries of that organics route. Figure 1 describes this data collection area concept visually. Figure 1. Data Collection Area Visual The organics route boundaries will be the data collection area (DCA) boundaries. We are assuming that every household in the DCA boundary has garbage and recycling service. We can then calculate set-out rates for households within the DCA boundaries because we know the total number of households within the boundaries from Recology provided data. Prior to sampling, Cascadia will prepare a Household Selection Sheet for each day that specifies the household selection protocol from which to select samples of garbage, recycling, and organics. We will use a random systematic selection procedure to select households from each route included in the study. We will determine sampling intervals by dividing the estimated number of households likely to have paired set-outs on a selected route by the number of samples needed each day. The resulting number is the sampling frequency, which determines, for example, whether every sixth household, every tenth household, or every twelfth household with paired set-outs on the day of the sampling event is selected for sampling. This sampling interval will be of sufficient size to capture material from along the entire route. OBTAIN SAMPLES Two route surveyors working as a team will be assigned to the base data collection area (DCA). At the start of every sampling day, the route surveyor will receive a DCA map, driving directions, data collection sheets, and the count of households in the in the DCA. Each route surveyor will wear a name tag with the City of Cupertino logo on it. Additionally, the box truck rented for this study will have a banner with the City of Cupertino logo name and "study in progress" signs displayed on the side should any customers along the route have questions about the study; this banner is displayed in Figure 2 below. The team will travel the selected DCA, recording the number of garbage, recycling, and organics set-outs at each household on an electronic set-out count form. Figure 2. Single Family Sample Collection Truck Banner CITY OF CUPERTINO Solid Waste Study in Progress Contractor for the City of Cupertino The route surveyors will begin traversing the DCA 30 minutes before Recology begins collection each morning. This ensures that the sampler will be sufficiently ahead of the hauler to prevent any disruptions to collection operations while allowing residents the maximum amount of time to set out their carts for counting and collection. Cascadia will inform local police in the areas we will be collecting samples of our sampling and collection plan the week prior to the start of sampling to ensure that all channels are properly informed should any resident questions or interactions come up. We will also have handouts with information about the study to provide to customers who have questions about the study. Cascadia will also be tracking the number and type of customer interactions we have, including recording the addresses of any customers who choose to opt out of the study. The route survey teams will also be responsible for selecting set-outs for sampling. Using a predetermined sampling interval, each route survey team will collect all material from ten set-outs each day. The sampling interval is determined using the following procedure: 1. For each sampling day and DCA, the expected number of set-outs, L, will be estimated using organics route data provided by the haulers. The number Lis then reduced by one-fifth (producing 0.8 x L). This will be done to ensure that the targeted number of set-outs will be selected on each sampling day, even if there are fewer set-outs than expected. 2. Next, the interval n will be determined to ensure systematic sampling of set-outs. If r represents the number of samples needed, and .8 x L represents the number of expected set-outs, then n = (.8 x L) + r ; every nth set-out will be selected for sampling. To help facilitate this process, the sampling interval will be noted on the Household Selection Sheet. If there is no set out at a household selected using the random sampling interval, field staff will sample from the next house with material set out. All the material from a single stream from each set-out constitutes a sample. Each sample will be stored and labeled separately. After the route survey team completes their DCA they will transport the samples to a pre-selected location for sorting. If the household has set out at least one stream (garbage, recycling, or organics), they will be selected as part of the study. j ; /· ; When each sample collection team identifies a household for sample collection, the team will empty the contents of each cart into its own tarp. The team will then label each tarp with a Sample Placard pre-printed with a unique ID number for each household, secure the tarp to prevent cross contamination between samples, and place the samples in the truck. Each day, after the team collects samples from 10 households, the team will transport collected samples to a pre- selected location for sorting. TASI< 3. SORTING SAMPLES A professional, Cascadia field crew will hand sort all selected samples, and Cascadia's Field Manager will be on-site during all sorting activities to ensure that the field crew follows approved protocols and maintains consistency across samples and sampling events. The Field Manager will also brief personnel on any facility-specific health and safety requirements, personal protective equipment (PPE) requirements, and contingency protocols. Our standard process for hand-sorting garbage, recyclables, and organics includes the following steps: 1. A member of the field crew will take photographs of the sample using a digital camera. The Sample Placard identifying the sample will be positioned to be visible in each photo. 2. The field crew will sort the sample into the material categories and store separated materials in plastic laundry baskets. Individual members of the field crew typically specialize in groups of materials, such as papers or plastics. The Field Manager will monitor the homogeneity of material in the baskets as they accumulate, rejecting any materials that are improperly classified. 3. As a final step, the Field Manager verifies the purity of each material as it is weighed in its basket, using a pre-calibrated scale, and records each material weight in a custom cloud- based database on a rugged handheld tablet. TASK 4. ENTER, REVIEW, AND ANALYZE DATA In Task 4, the Cascadia team will analyze the data collected and documented during Step 3, using rigorous OA/QC protocols and the standard statistical procedures used for studies across the country and throughout the Bay Area. CONDUCT DATA QUALITY CONTROL AND ASSURANCE Cascadia understands the importance of accurate information and protects data integrity during each step- collection, review, entry, calculation, and analysis. Easy-to-use forms and rigorous data-entry protocols virtually eliminate errors. Cascadia's quality assurance/quality control process includes: • Assigning a unique sample number to each sample, maintaining a chain of custody for sample data as it moves from vehicle selection through data entry. • Verifying that the Cascadia field crew completes data forms for each sample and reviews them every evening during the study for accuracy. • Summing sample weights in real time so the Field Manager can confirm achievement of weight targets for every sample. • The tablet automatically syncs to a cloud storage preventing data loss and reducing transcription errors. • Encoding the composition analysis formulae so that statistical protocols are consistently applied to different data sets. • Extensive data entry checks and random proofing to ensure error-free results. Cascadia will enter data into our customized characterization database and will provide the City with a final accounting of all samples sorted at the conclusion of each sampling event. A typical data entry screen for our hand-sort characterization data is shown below. Figure 3. Data Entry Screen for Hand-Sort Characterization l!lih/9 PaloAltoWCS2017 gm Sample Measurements ED II m II Paper m - DETERMINE ANNUAL QUANTITIES 8 -(j X Sample Information ·::c-1.ie,._1- CorJ;;Sit".' SFJO Mr or Hu~pi1,,1 Nom0ct I Mh,iilfoiW/1 A complete analysis requires determining the amount of waste from each material stream. Cascadia will rely on the City to provide annual and/or monthly tonnage estimates for single family households. CONDUCT COMPOSITION ANALYSES Using the statistical methods that we helped to develop and have used in material characterization studies nationwide, Cascadia will calculate detailed estimates of composition and quantities. All estimates will be presented along with statistical error and confidence intervals at the industry standard 90% confidence level. The waste composition formulae that Cascadia will use appear below. '' l i . Ji ! \ Waste Composition Calculations The composition estimates represent the ratio of the components' weight to the total sample weight for each noted subsector. They are derived by summing each component's weight across all the selected records and dividing by the sum of the total sample weight, as shown in the following equation: where: ~>ij r.=-;- 1 LW; r = ratio of components' weight to the total sample weight c = weight of particular component w = sum of all component weights for i 1 to n, where n = number of selected samples for j 1 to m, where m = number of components The confidence interval for this estimate is derived in two steps. First, the variance around the estimate is calculated, accounting for the fact that the ratio includes two random variables (the component and total sample weights). The variance of the ratio estimator equation follows: where: LW; w=_,_· - n r,3 =(.!.) -(~) -r~(cu -rjw/J '1 n w 2 n-1 Second, error rates at the 90% confidence interval are calculated for a component's mean as follows: where: r1 ± (t · P,:) t = the value of the t-statistic (1.645) corresponding to a 90% confidence level (or 1.960 at a 95% confidence level). These analysis protocols are consistent with CalRecycle's "Draft Regulations Governing Disposal Characterization Studies." After analysis, Cascadia will provide the City of Cupertino with raw data files and tables and figures summarizing study results. PROPOSED BUDGET Cascadia proposes to complete the study described herein for $44,975. Budget detail by task is indicated below. TASK NAME AND NUMBER LABOR EXPENSES Task 1. Kick-Off, Study Design, and · , $7,206 ----· i $0 · · · · · · ·· Coordination --·-------------------··-----~---------~--------------------------------------·-··-------'--------------·-·------·---------····--·--·- Task 2. Selecting and Obtaining : $12,350 i $2,500 _Samples··---·--·--·--····--·-··---. __ ·-··-·-·-. ·-------·-··· ··--·-·· ·-··-·-···--_ -··---·-··---·-·-··· ___ -·-·--__ .. J ..... --·-------.. ---·····-· ____ -------------·--·- Task 3. Sorting Samples $16,400 r $3,000 ---·· -----·----. --· . ------··--------·------~-----------·------L----------·----··----··-- Task 4. Enter, Review, and Analyze • $3,525 I $0 Data ! _TO!~!:_ ___________________ -:~1 :$39,475 _________________________ \_$5,500 -· __ ·----· __ ·.·· _______ _ PROPOSED TIM ELI NE The below table presents the timeline that Cascadia has proposed for completing the City of Cupertino Single-Family Waste Characterization Study pilot. Exhibit B: Schedule for Deliverables PROPOSED TIMELINE The below table presents the timeline that Cascadia has proposed for completing the City of Cupertino Single-Family Waste Characterization Study pilot. Exhibit C: Compensation PROPOSED BUDGET Cascadia proposes to complete the study described herein for $44,975. Budget detail by task is indicated below. TASK NAME AND NUMBER Task 1. Kick-Off, Study Design, and Coordination LABOR . : $7,200 j -·-------------·-·-----·-·-·---·---·--·-----------···--·· ---·---------------··--·-··--·-·---------··-·- Task 2. Selecting and Obtaining ' $12,350 Samples ______ _ _Task3.SortlngSamples ..... _____ .. -·j-$16~40() Task 4. Enter, Review, and Analyze . : Sis2·s - Data TOTAL ' ,, < EXPENSES $0 ,..--' ------·------- 1 $2,500 ' i l - ! $3,000 I so I ___ Lss,soo EXHIBITD Insurance Requirements Design Professionals & Consultants Contracts Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit. a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Consultant's policy shall be "primary and non-contributory," will not seek contribution from City's insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 01 (04/13). c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect City as a named insured. 2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: As required by the State of California, with Statutory Limits and Employer's Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease. D Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant's profession, with limits no less than $2,000,000 per occurrence or $2,000,000 aggregate. If written on a claims made form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of the Services. OTHER INSURANCE PROVISIONS The aforementioned insurance shall be endorsed and have all the following conditions and provisions: Exh. D-Jnsurance Requirements for Design Professionals & Consultants Contracts Form Updated Feb. 2018 1 Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers ("Additional Insureds") are to be covered as additional insureds on Consultant's CGL policy. General Liability coverage can be provided in the form of an endorsement to Consultant's insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, iflater editions are used). Primary Coverage Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant's insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation'. Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the, extent said losses are covered by the insurance policies required herein. Specifically, the Workers'; Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed; by Consultant, its employees, agents and subconsultants. This provision applies reg~rdless of whether or not' the City has received a waiver of subrogation endorsement from the insurer.1 Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City. At City's option, either: the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/ Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurers must be licensed to do business in California with an A.M. Best Rating of A-VII, or better. Verification of Coverage Consultant must furnish acceptable insurance certificates and mandatory endorsements ( or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time duringthe Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant's insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained byConsultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. Exh. D-Insurance Requirements for Design Professionals & Consultants Contracts Form Updated Feb. 2018 2 CASCA-1 OP ID: EKL ACORD. CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDNYYY) ..____ 06/06/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ~R~~~cT Robert Karl Sprague Israel Giles fJJ8NNEo Extl: 206-623-7035 I i~ No): 206-682-4993 1501 Fourth Avenue, Suite 730 Seattle, WA 98101-3225 E-MAIL ADDRESS: Robert Karl INSURER(S) AFFORDING COVERAGE NAIC# INSURER A : Ohio Casualty Ins Company 24074 INSURED Cascadia Consulting Group, Inc INSURER B : West American Insurance Co 44393 1109 1st Ave., Ste. 400 INSURER c : Travelers Property Casualty Co 36161 Seattle, WA 98101 INSURER D: Darwin Select Insurance Compan 24319 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL .,uBR POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER IMM/DDIYYYYI IMM/DDNYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 -:J CLAIMS-MADE [!] OCCUR UAIVIA<.;I:: I U Rt:NTl::U y y BK057696405 03/19/2018 03/19/2019 PREMISES /Ea occurrence\ $ 1,000,000 --MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 -GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ~ DPRO-DLOC PRODUCTS -COMP/OP AGG $ 2,000,000 POLICY JECT OTHER: STOP GAP $ INCLUDED AUTOMOBILE LIABILITY YE~~~~~~~llNGLE LIMIT $ 1,000,000 B x ANY AUTO BAW57696405 03/19/2018 03/19/2019 BQDIL Y INJURY (Per person) $ x ALL OWNED -SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ x x NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS $5~rt~II /Per accident) -x X $250 Comp $ X UMBRELLA LIAB ~OCCUR EACH OCCURRENCE $ 2,000,000 1-- A EXCESS LIAB CLAIMS-MADE US057696405 03/19/2018 03/19/2019 AGGREGATE $ 2,000,000 OED I X I RETENTION$ 10,000 $ WORKERS COMPENSATION XI ~f:TUTE I I OTH- AND EMPLOYERS' LIABILITY ER Y/N C ANY PROPRIETOR/PARTNER/EXECUTIVE D y UB-3K113746-18-42-G 02/10/2018 02/10/2019 E. L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? NIA (Mandatory In NH) CA,NY E.L. DISEASE -EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Cupertino, its City Council, officers, officials, employees, agents, servants & volunteers are additional insured if reiuired by written contract or a9reement, subject to the General Liabilii ad itional insured ~rovision en orsement. Insurance is Primary & Non ontributo7c. Waiver of ubrogation applies 30 days notice of cancellation. Umbrella to ollow form. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Cupertino ACCORDANCE WITH THE POLICY PROVISIONS. Project -CupertinoWCS2018 AUTHORIZED REPRESENTATIVE 10300 Torre Avenue -f#-4.µ Cuprertino, CA 95014 I © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD ~ TRAVELERSJ · ONE TOWER SQUARE HARTFORD CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 04 03 06 (01) -006 POLICY NUMBER: UB-3Kll3746-18-42-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE s. 00% OF THE CALIFORNIA WORKERS' COMPENSATION PREMIUM OTHERWISE DUE ON SUCH REMUNERATION. SCHEDULE PERSON OR ORGANIZATION THE CITY OF CUPERTINO 10300 TORRE AVENUE CUPERTINO, CA 95014 DATEOFISSUE: 06-07-18 ST ASSIGN: JOB DESCRIPTION THE CITY OF CUPERTINO Page 1 of 1 OP ID: SR ACORD' CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) ~ 05/16/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Sprague Israel Giles PHONE I FAX 1501 Fourth Avenue, Suite 730 IA/C No Extl: IA/C Nol: Seattle, WA 98101-3225 li:,~'i{~ss: CA License #0192858 Robert Karl ~~~~i~~~ ID#: CASCA-1 INSURER(S) AFFORDING COVERAGE NAIC# INSURED Cascadia Consulting Group, Inc INSURER A: Darwin Select Insurance Co. 24319 1109 1st Ave., Ste. 400 INSURER B: NON ADMITTED CARRIER Seattle, WA 98101 INSURERC: INSURER D: INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SuBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE IN<: .. "n,n POLICY NUMBER IMMIDDNYYYI IMM/DD/YYYYI LIMITS GENERAL LIABILITY EACH OCCURRENCE $ -LJ/"\IVl/"\'-'E ~YE l'<E .. I c:D COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence) $ -:::::J CLAIMS-MADE D OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ -GENERAL AGGREGATE $ -GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS· COMP/OP AGG $ ri POLICY n :ilWr n LOG $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ -(Ea accident) ANY AUTO BODILY INJURY (Per person) $ - ALL OWNED AUTOS BODILY INJURY (Per accident) $ - SCHEDULED AUTOS PROPERTY DAMAGE f--$ HIRED AUTOS (PER ACCIDENT) f-- NON-OWNED AUTOS $ -$ UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ -EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEDUCTIBLE $ - RETENTION $ $ WORKERS COMPENSATION I WCSTATU-I IOTH· AND EMPLOYERS' LIABILITY TORY LIMITS FR Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE D N/A E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE· EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE· POLICY LIMIT $ A Professional Liab 03042934 12/17/2017 12/17/2018 EA.CLAIM 1,000,000 $25,000 Deductible RETRO-DATE: 12/17/08 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) ***CLAIMS MADE*** Project: CupertinoWCS2018 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Cupertino ACCORDANCE WITH THE POLICY PROVISIONS. 10300 Torre Avenue Cupertino, CA 95014 AUTHORIZED REPRESENTATIVE ~4-P-I © 1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD Policy: BKO 57 69 64 05 COMMERCIAL GENERAL LIABILITY CG 88 10 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SUBJECT NON-OWNED AIRCRAFT NON-OWNED WATERCRAFT PROPERTY DAMAGE LIABILITY· ELEVATORS EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) MEDICAL PAYMENTS EXTENSION EXTENSION OF SUPPLEMENTARY PAYMENTS • COVERAGES A ANO B ADDITIONAL INSUREDS • BY CONTRACT, AGREEMENT OR PERMIT PRIMARY ANO NON-CONTRIBUTORY-ADDITIONAL INSURED EXTENSION ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED • FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT LIBERALIZATION CLAUSE. BODILY INJURY REDEFINED EXTENDED PROPERTY DAMAGE WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. 2 2 2 2 3 3 3 5 6 6 7 7 7 7 7 8 8 Page 1 of 8 "' O> - With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON-OWNED AIRCRAFT B. Under Paragraph 2. Exclusions of Section I • Coverage A • Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. NON-OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I -Coverage A -Bodily Injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY -ELEVATORS 1. Under Paragraph 2. Exclusions of Section I -Coverage A -Bodily Injury And Property Damage Liabil- ity, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV • Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I -Coverage A -Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the follow- ing: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section Ill • Limits of Insurance. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 8 ., "' b. The last paragraph of subsection 2. Exclusions is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section 111-Limits Of Insurance. 2. Paragraph 6. under Section Ill -Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for. damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with perm1ss1on of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protection sys- tems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this · provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) -Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I -Coverage C -Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES AAND B 1. Under Supplementary Payments • Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work . G. ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II • Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "per- sonal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or © 2013 Liberty Mutual Insurance CG 88 10 0413 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 3 of 8 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and ad- vertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or control but only with respect to the following hazards: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar expo- sures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insur- ance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV • Commercial General Liability Condi- tions. © 2013 Liberty Mutual Insurance CG 88 10 0413 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I -Coverage A -Bodily Injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur- rence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project ( other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declaratio ns. H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV • COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. © 2013 Liberty Mutual Insurance CG 88 10 0413 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the addi- tional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section Ill -Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/ MALPRACTICE WHO IS AN INSURED -FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II • Who Is An Insured is replaced with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co-"employee" while in the course of his or her employ- ment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co-"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing profes- sional health care personnel to others, or if coverage for providing professional health care ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. Paragraphs (a) and (b) above do not apply to "bodily injury" or "personal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ- ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and © 2013 Liberty Mutual Insurance CG 88 10 0413 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section II -Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV • Commercial General Liability Conditions, the following is added to Condition 6. Repre- sentations: Your failure to disclose all hazards or prior "occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior "occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV • Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an "occurrence", offense, claim or "suit" by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II -Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". 'a N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. 0. BOOIL Y INJURY REDEFINED Under Section V -Definitions, Definition 3. is replaced by the following: 3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sick- ness or disease. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 8 0 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. __ Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US • WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV -Commercial General Liability Conditions, the following is added to Condition 8. Trans- fer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agree- ment. © 2013 Liberty Mutual Insurance CG 88 10 0413 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 8 of 8 1. 2. 3. 4. Cascadia Waste Waste Characterization Contract CONTRACT REVIEW/APPROVAL CHECKLIST INITIAL REVIEW OF CONTRACT & EXHIBITS COMPLETED BY STAFF. 0 All applicable fillable form portions of the CAO contract template completed. 0 All applicable exhibits attached to the completed contract. CL] Exhibit A -Scope of Work. CL] Exhibit B -Schedule for Deliverables. CL] Exhibit C -Compensation. c==J Exhibit B -Insurance Requirements (Contracts under SK) CL] Exhibit C -Insurance Requirements (Consultant Contract Professional & Specia Ii zed Services (Master)) CL] Exhibit D -Insurance Requirements (PW/Professional & Consulting) [::::z:::J Commercial General Liability cz:J Automobile Liability Insurance cz:J Workers Compensation or Certificate of No Employees CL] Additional Insureds Endorsement Form or Applicable Policy Provision CL] Professional Liability (Errors & Omissions) c==J Abuse/Molestation Insurance for children-related contracts c==] Environmental/Toxic/Hazards coverage for environmental work c==J Exhibit E -Completed Bond Forms if required. CONTRACT ADMINISTRATOR APPROVES COMPLETED CONTRACT & EXHIBITS. DEPARTMENT DIRECTOR/ASSISTANT DIRECTOR APPROVES COMPLETED CONTRACT & EXHIBITS. 0 Contract sent to Contractor for signature. 0 Department signs recommending contract. COMPLETED CONTRACT AND EXHIBITS SENT TO CAO FOR LEGAL REVIEW. D Review and approval of completed contract and exhibits by Bickmore, if needed. D Review and approval of completed contract and exhibits as to form by CAO. 5. CONTRACT & EXHIBITS SUBMITIED TO CITY MANAGER FOR SIGNATURE. 6. CONTRACT & EXHIBITS SUBMITIED TO CITY CLERK ATIESTATION ./ ./ ./ * Contracts with proposed changes are discouraged since additional time for negotiation, review, research, and approval may be necessary. Contracts with proposed changes must be submitted in redline form to the Department Director/Assistant Director for written approval with an explanation for the proposed change(s) prior to submission to the CAO. Revised 2/2/18