18-236 Metropolitan Transportation Commission (MTC) Program for Arterial System Synchronization (PASS) FY 20182019Jake Mackenzie, Chair
Sonoma County and Citie.~
Scott Haggerty, Vice Chair
Alameda County
Alicia C. Agnirre
Cities of San Mateo County
Tom Azmnbrado
U.S. Dep:unncnt of H ousing
and Urban Development
Jeannie Bruins
Cities of Sann Clara County
Damon Connolly
Marin County and Cities
Dave Cortese
Santa Clara C oun~
Carol Dutra-Vernad
Cities of Al ameda County
Dorene M . Giacopini
U.S. De partment ofTr:msport::ni on
Fetkra l D. Glover
Contr.1. Cosb County
Anne W. Halsted
San Francisco Bay Conservation
and Development Commission
Niclt Josefowitz
San Francisco Mayor's Appointee
Jane/(jm
City and County of San Francisco
Sam Liccardo
San Jose Mayor$ Appointee
Alfredo Pedroza
Napa County and Cities
Julie Pierce
Associ ation of Bay Area Governments
Libby Schaaf
Oak.land Mayor's Appointee
Wa,nn Slocum
San Mateo C ounty
James P. Spering
Solano County :md Cities
Tony Tavares
California State
Tr:mspon::ition Agency
AmyR. Worth
Cities of Contra Com County
Steve Heminger
E1ecutive Director
A lix Bockelman
Deputy Executive Director, Policy
Andrew B. Frttnier
Deputy Executive Director, Operations
Brad Paul
De puty Elecutive Director,
Local Government Services
e M E T R OPOLIT A N
TRA N SPORTATIO N
COM M ISSION
H:1y -\n::1 !Vil:rru Ct:n tcr
375 Be a le Srreer. Suire 800
Sa n f rn n cisco. CA 94 10 5
"t i 5.i78 .6 700
W\\'w.mt c .c:1.guv
November 28 , 2018
Amy Chan
Interim City Manager
City Manager's Office
City of Cupertino
10300 Torre Ave, Cupertino 95014
RE: PASS FY 18/19 Joint Funding Agreement
Dear Ms. Chan:
This letter, effective as of August 1 , 2018 ("Effective Date ") is the agreement between
the City of Cupertino ("CUPERTINO ") and the Metropolitan Transportation
Commission ("MTC") for developing and implementing traffic signaling coordination
plans for the Program for Arte r ial System Synchronization (PASS) FY 2018/2019
project , which will be jointly funded by MTC and CUPERTINO ("the Agreement").
CUPERTINO 's application for the FY 2018-9 PASS cycle submitted May 1, 2018 is
incorporated herein by this reference .
1.
2.
3.
4.
It is agreed that with funding under this Agreement, MTC shall engage its
consultant, Iteris Inc . ("CONSUL TANT") to perform the project work, including
but not limited to those specified in Attachment A , Scope of Work, attached
hereto and incorporated by this reference.
Consultant's work wi 11 be performed under the direction of Robert Rich , MTC
Project Manager (herein "MTC Project Manager").
The effective date of Consultant's agreement with MTC is August, 9 , 2017 and
Consultant 's work is expected to be completed by June 30 , 2019.
MTC will pay Consultant up to fifty-eight thousand , eight hundred dollars ($58 ,800)
as full compensation for the satisfactory completion of all services contained in the
attached scope, as s et forth in Attachment B, Project Budget. CUPERTINO shall
forward MTC its agreed-upon portion of PASS project cost of eleven thousand ,
seven hundred , sixty dollars ($11 ,760).
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 2
5. MTC shall invoice CUPERTINO in the amount of eleven thousand, seven hundred , sixty dollars
($11 ,760), billable in lump sum upon the first month after the start of work by Consultant.
CUPERTINO shall pay MTC fully upon receipt of an invoice in the amount stated above within
thirty (30) days ofreceipt. MTC 's invoice shall be mailed to:
Attention : David Stillman
Transpurtation-Manager
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
6. All notices or other communication to either party by the other shall be deemed given when made in
writing and delivered, mailed, emailed or faxed to such party at their respective addresses as follows:
To MTC:
To CUPERTINO:
Attention: Robert Rich
Metropolitan Transportation Commission
375 Beale Street, Suite 800
San Francisco , CA 94105
Email: rrich@bayareametro.gov
Attention: David Stillman
Transportation Manager
City of Cupertino
10300 Torre Avenue
Cupertino , CA 95014
7. Performance will begin on the date this Agreement is fully executed , and be completed by June
30 , 2019.
If you agree, please sign both copies of this letter in the space provided below. Please return one copy to
us. The other copy is for your records.
~urs ,
Steve Heminger
Executive Director
Accepted and Agreed to:
DATE: 1}-/ fl ( Ii
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 3
J :\CONTRACT\Contracts-New\CON 18-19\Funding Agreements\PASS Funding Agreements\FY 18-19 PASS Joint Funding Agreement between MTC and
Cupertino finaldocx
ATTACHMENT A
SCOPE OF WORK
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page4
The City of Cupertino has received a Program for Arterial System Synchronization (PASS) grant to
deploy optimized signal timing plans along the Wolfe Road and Tantau Avenue corridors. There are a
total of 12 project intersections identified for three weekday peak period (AM, midday, PM) and two
weekend peak period re-timing as part of this project. While two signals (at the 1-280 freeway ramps on
Wolfe Rd .) are owned by the State , all project signals are maintained and operated by the City of
Cupertino , as shown in Figure 1.
CUPERTINO
Figure 1 -Study Area
~ ... •.-..
";;.
~
~
f n,.,c.·
o:w
SANTA CLARA
MTC PASS 2011 I Oty of C&l pertlno
Wolflload and T.i nlauAven u•
N
A
All project intersections, as listed below in Table 1, operate using either Naztec 980 controllers or 2070
controllers (running Naztec software) communicating to the City 's central signal system (StreetWise) in
their Traffic Operations Center (TOC) via fiber optic cables.
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 5
Ta b le 1 -Prnj e ct Study Inte rse ctions
A[ppr,ove dl Se rvi ces .
No . Inters e ct ion W eekday W eekend
{AM/M D/PM) 1(2 IPl a:ns)
1 Wo lfe Rd. a nd Homestead Hdl. X X
2 Wo llfe Rd. and App le P'ark Wy . X X
3 Wo l:te Rd. and Prnneridge Ave. X X
4 Wol lfe Rd. and 1-280 NB off-ramp, X X
5 Wo!lfe Rd . .allild 1-280 SB off-ramp X X
16 Wo llife Rd . .and Vallco PkV1JY. X X
7 Ta ntau Ave. and Homestead Rd . X X
8 Ta 11t au Ave. and Trainsit Center Eldt X X
9 T,ant au Ave. and f runerid!ge A~e . X X
10 TantauAve . and Ap plePar kWy. X X
11 Tantau Ave. and Tanta u 9 & 10 X X
12 Tantat1 A1,,1e. and Va Uoo Pk11J11y. X X
The project tasks will consist of data collection; review of traffic data , including collision data;
development of recommended adjustments to actuated timings; development of coordination plans for
the weekday (AM , midday, PM) and two weekend peak periods; implementation and fine-tuning of the
recommended timings; "before" and "after" travel time surveys; and project documentation .
The work associated with this project will be conducted in accordance with the Metropolitan
Transportation Commission 's (MTC 's) standardized Scope of Work, Schedule and Budget for all PASS
consultants , which is found in Attachment A 1.
The following outlines additions , clarifications, and/or deletions to the standard Scope of Work based on
discussions with MTC and the City of Cupertino.
1.0 PROJECT KICK-OFF
There are no changes or clarifications to the standardized Scope of Work . MTC Project Manager should
be copied on all project deliverables or any major issues regarding this project.
2.0 ANALYSIS OF EXISTING CONDITIONS
Sub-Task 2 .1 Data Collection and field reviews
Sub-Task 2.1.1 Agency Data
As part of the PASS application , the City of Cupertino has provided the following items in digital
format:
• Existing timing sheets.
• Traffic signal as-built plans.
• Collision data.
• Speed surveys (to be provided).
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 6
Iteris has created a secure File Sharing site for data sharing, which can be used by all project
stakeholders to upload or download project related files. Access to the site is password protected .
Sub-Tasks 2.1 .2 to 2.1.5 Turning Movement & ADT Counts
As part of the discussions at the kick-off meeting, seven-day ADT counts will be collected at the
following three (3) locations:
1. Wolfe Road between I-280 NB off-ramp and Pruneridge Ave.;
2. Wolfe Road between I-280 SB off-ramp and Vallco Pkwy.; and
3. Tantau Avenue between Pruneridge Ave. and Apple Park Wy.
ADT data will be used to determine the 2-hour peak hour periods to collect turning movement counts
(vehicle, pedestrian , and bicycle) for the weekday (AM , midday, and PM) and weekend (two peak
periods) for all 12 project intersections as summarized in Table 1.
Turning movement counts will be collected during the same week as the ADT counts. Video recording
at each intersection will be collected for one weekday and one weekend to be processed after the review
of the ADT counts. Traffic counts (turning movement and ADT) will not be collected on holidays,
including a holiday week, or during abnormal weather conditions, on school breaks or periods of
construction.
Per the requirement of PASS, all of the data collected will be provided to the City and MTC in digital
format in the form of an Excel spreadsheet.
Sub-Task 2.1. 7 Travel Time Studie s
Travel time and delay studies along the study corridors will occur during times and days that are
representative of the times and days which coordination plans will be developed. A minimum of four
runs will be conducted for each direction, for each peak period, along the study corridor. Travel time and
delay studies will be conducted using the floating car method with the Tm-Traffic software.
The travel time and delay studies will be conducted twice: 1) during the field inventory stage , as part of
the existing conditions analysis , prior to the implementation of the new timing plans and 2)
approximately one week after the new timing plans have been implemented and fine-tuned (as part of
sub-task 4.4). The corridors will be driven at approximately the same time of day in order to more
accurately compare the before and after travel time survey results.
Sub-Task 2.2 Analysis of Existing Conditions
Sub-Task 2 .2.1
Each study intersection will be reviewed to ensure that mandatory timing parameters meets the latest
California Manual for Uniform Control Devices (MUTCD), 2014 . The review shall include basic timing
parameters including: minimum green ; yellow and red clearance; and pedestrian walk and clearance.
Sub-Tas k 2 .2.4
The Synchro traffic modeling software will be used for this project. Iteris will build upon the Synchro
netw ork that was created as part of the last cycle 's PASS project for Stevens Creek Blvd. The files will
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 7
be created for the time periods in which turning movement counts are collected. All final products will
be saved in Synchro 9 format with a single Synchro network for all project corridors for each peak
period scenario.
3.0 DEVELOPMENT OF RECOMMENDATIONS
In addition to the deliverables for Task 3 listed in the standard SSB, an interim Technical Memorandum
(Deliverable 3A. l) will be developed to summarize the preliminary recommended signal groupings and
cycle lengths, including minimum cycle length -requirements based on pedestrian crossing times , for
review by the City prior to development of the Draft Recommendations Report (Deliverable 3A.2).
Included in the technical memorandum will be the rationale, supported by technical analysis, for the
cycle length recommended and the groupings of signals. At a minimum , the technical analysis will
include minimum cycle length evaluation, identification of critical signals that drive the cycle length,
and field observations.
4.0 IMPLEMENTATION AND EVALUATION
Sub-Task 4.1
Proposed changes to the existing timing parameters will be provided on the existing timing sheets . Old
data will be crossed out and the new proposed values will be hand written on the sheets in red ink.
Sub-Task 4.2
Iteris staff will manually enter new timings into Street Wise ( or A TMS.now if upgraded) based on
approved marked-up timing sheets and implement (download) the new timing plans through the City 's
central signal system located in the City 's TOC before fine-tuning commences. New timings plans will
need to be implemented during the off-peak period (i.e., 10 AM) as a test to ensure proper function prior
to being implemented during the peak period.
Sub-Task 4.3
Iteris will field fine tune the implemented timings. lteris staff will have access to the Street Wise central
system in the TOC to make changes during fine tuning and will also work with the City's signal
technician to make changes, if needed. lteris will provide final fine-tuned timings once the City
approves the implemented timings. Two hardcopies of the final fine-tuned timing sheet covers and
timing sheet printouts from the central signal system for each study intersection will be provided to the
City.
Sub-Task 4.4
Approximately one week after the new timing plans have been implemented and fine-tuned, travel time
surveys will be conducted as described in Sub-Task 2.1. 7. The study corridors will be driven at
approximately the same time of day as those conducted for the before study in order to more accurately
compare the before and after travel time survey results .
5.0 ADDITIONAL SERVICES
There are no additional services included as part of this project.
ATTACHMENT Al
PASS Standard Scope of Work
MTC/City of Cupertino
PASS FY 18/1 9 Joint Funding Agreement
Page 8
The services to be performed by Consultant shall consist of services requested by the MTC Project
Manager or a designated representative. At the beginning of each annual project cycle, all selected
Consultant shall meet with the MTC Project Manager to discuss various aspects of the PASS, such as
program guidelines , logistics , services, invoices , communication preferences, etc. Caltrans staff will also
participate in this meeting to discuss their signal timing preferences , if applicable. The electronic files of
all project deliverables shall be clearly named and dated. The project administration guidelines
applicable to the particular Cycle of PASS projects shall be reviewed and discussed at this meeting. The
standard scope of work, schedule and budget for a typical PASS project includes , but is not limited to,
the following:
1. Project Kick-off
1.1. Consultant shall coordinate a kick-off meeting with the project sponsors, and MTC Project
Manager or designated representative. This meeting will help to understand the roles and
responsibilities of each stakeholder; establish communication channels; discuss the deliverable
review preferences for each stakeholder; discuss in detail the scope of work, schedule, and
budget; understand the needs and requirements of all stakeholders; gather available data and
information; and obtain a thorough understanding of the goals of the project.
1.2. Consultant shall have the opportunity to discuss with the project sponsors and other stakeholders
their preferences for signal timing, cycle length preferences , status of corridor equipment,
anticipated construction activities, any helpful "do's and don 'ts , and other project related
information.
1.3. Consultant shall prepare the Deliverable JA: Draft Scope of Work, Schedule and Budget report
for review by the project sponsors and the MTC Project Manager. This report shall include all
the details discussed in the kick-off meeting. Consultant shall address all of the comments
received and submit a revised report to the MTC Project Manager for final approval. The
approved version will be considered the D eliverable 1 B: Final Scope of Work, Schedule, and
Budget (SSB) for the project.
1.4. Consultant shall revise the SSB if any significant changes are required or requested in the
approved version during any stage of the project. The revised version shall include the nature
and details on all of the changes with a revised date and title. Consultant may also be asked to
perform any additional services described in detail in Task 5: Additional Servi ces at any stage of
the project.
Deliv erable l A : Draft Scope of Work, Schedule, and Budget
Deliv erable lB: Final Scope of Work, Schedule, and Budget (SSB)
2. Analysis of Existing Conditions
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 9
Consultant shall collect and anal yze all the data necessary to thoroughly understand existing traffic
conditions in the project corridors. This stage of the project includes data collection and analysis ,
thorough field observations , input from signal maintenance staff, contractors, vendors, etc. regarding
any pertinent issues in the project corridors. The purpose of this task is to help the project sponsors and
other stakeholders understand the current traffic conditions in the project corridors , such as traffic
patterns , volumes , peak hours , bottlenecks, collision history, hot spots , etc.
2.1. Data Collection and field reviews -Consultant shall collect all the data as listed in Deliverable
l B: Final Scope of Work , Schedule and Budget (SSB).
2.1 .1. Consultant shall collect existing timing sheets, coordination plans, traffic signal as-built
drawings , aerial photos and maps , corridor and intersection collision data for three years ,
Synchro and other computer models and data , if available, from the project sponsors and
other stakeholders.
2.1 .2. Consultant shall conduct peak period turning movement counts at all study intersections ,
including pedestrian and bicycle counts, and seven-day 24-hour machine counts (ADT
Counts) with vehicle classifications at strategic locations to determine periods of
coordination. All counts shall be taken during times and days that are representative of
the times and days for which coordination plans shall be developed. No counts shall be
taken during the weeks with holidays or school breaks , or on the days where the typical
traffic patterns are impacted by construction activity, major incidents , adverse weather
conditions, etc.
2.1.3. Consultant shall collect turning movement counts along with bicycle and pedestrian
counts, using video data collection technologies. MTC prefers this method , as the videos
help to review any data collection errors , if needed. Consultant shall provide access to the
raw counts , videos , formatted data , via an FTP site or other web-portals approved by all
of the stakeholders. Other data collection methods shall be considered based on the
preference of the project sponsor or if video data collection is not feasible. Consultant
shall take all the steps possible to provide the data to the project sponsors in any or all
formats , such as PDF, MS Excel and/or Synchro computer models.
2 .1.4 . Consultant or their authorized subcontractors ' costs for collecting the turning movement
counts , with bicycle and pede strian counts at all project intersections , is included in the
project budget per intersection. The ADT or the seven-day 24-hour machine counts are
included in the project costs , at the rate of one ADT count for every four project signals.
Any additional counts have to be approved by MTC , and billed at a negotiated rate.
2.1.5. Consultant shall provide the MTC Project Manager electronic files of all turning
movement counts, bicycle and pedestrian counts , ADT counts , collision data, all
developed Synchro models , controller and cabinet photos , and any other project related
data when requested or at the end of the project, whichever is earliest.
MTC/City of Cupertino
PASS FY 18 /19 Joint Funding Agreement
Page 10
2.1.6 . Consultant shall conduct thorough field reviews at all study intersections and street
segments to verify lane geometry, speed limits , storage lengths , signal phasing, distances
between intersections , and crosswalk lengths , even if the information is available through
other sources, such as aerial photos and speed surveys. Consultant shall conduct
extensive field reviews at key intersections to measure queue lengths and saturation flows
for heavy movements with input from project sponsors .
2.1.7. Consultant shall conduct the "before" travel time data, including the number of stops,
during times and days that are representative of the times and days for which
coordination plans shall be developed. Consultant shall conduct as many runs as possible
within the coordination period , but at least a minimum of four runs shall be conducted for
each direction for each peak period. Consultant shall conduct these studies using the
floating car method or any method approved by the project sponsors.
2.1 .8. Consultant shall verify signal coordination and transit priority capabilities of existing
equipment and communications infrastructure. Consultant shall take digital photos of the
controller cabinet and the contents of the controller cabinet, at all project locations , unless
waived by the project sponsors or MTC.
2 .2. Analysis of Existing Conditions -Consultant shall analyze the data obtained from Task 2 .1 as
follows:
2.2.1. Consultant shall review initial and actuated settings for each study intersection to identify
opportunities to minimize delay during non-coordination periods and enhance pedestrian
and bicyclist safety. The analysis shall include , but not be limited to , review of minimum
and maximum green settings; yellow and red times; pedestrian timing; and gap,
extension , and reduction settings .
2.2.2. Consultant shall analyze the intersection and corridor-wide collision data for at least three
years of available data. This data shall be summarized and evaluated to identify any
signal timing practices that may help reduce similar potential incidents in the future .
2 .2.3. Consultant shall analyze the typical traffic patterns during the peak periods for which
coordination plans shall be developed. Consultant shall note factors that generally affect
signal progression including, but not limited to: intersections with high pedestrian or
bicyclist volumes; over-saturated intersections ; uneven lane distribution ; high volumes of
trucks and buses; and presence and location of bus stops.
2.2.4. Consultant shall develop models for each peak period project corridors and calibrate the
model based on travel time and delay studies , and field observations of queue lengths and
saturation flows for heavy movements at key intersections. Consultant shall use the
modeling software as per directions from the project sponsors.
2.2.5. Consultant shall summarize the results of the existing conditions analyses in Deliverable
2A: Draft Ex isting Conditions Report for review by the project sponsors and MTC
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 11
Project Manager. At a minimum , the report shall include the following: project
description; project map showing the intersections and services; analysis from the counts;
field verification results of the controllers and their communication capabilities; factors
that are expected to affect progression; and model calibration results.
2.2.6. Consultant shall meet with the project sponsors to discuss the results ·of the existing
conditions analyses and field observations. Consultant shall revise the report after
addressing the comments received from the project sponsors. Consultant shall submit a
Response to Comments Report addressing all the comments/concerns received from all
stakeholders, while submitting the Deliverable 2B: Final Existing Conditions Report for
approval.
Deliverable 2A:
Deliverable 2B:
Draft E xisting Conditions Report
Final E xisting Conditions Report, including the Response to Comments
Report
3. Development of Recommendations
This stage of the project involves the following tasks and deliverables:
3 .1. Consultant shall develop the optimal time-of-day coordination plans after analyzing the signal
grouping; phasing and phase sequence , including conditional service; cycle lengths, splits,
offsets; collision diagrams/data and other available data. The Consultant shall meet with the
project sponsors or submit an interim deliverable to discuss and agree on the preliminary signal
grouping and cycle lengths.
3.2. Consultant shall develop recommendations of optimal initial and actuated settings; time-of-day
coordination plans and hours of coordinated operation; and transit signal priority plans and
hours of operation, if applicable.
3.3. Consultant shall summarize recommendations in the Deliverable 3A: Draft Recommendations
Report. The report shall also include a comparison of existing and proposed timings, the
justifications for the recommended changes , and a description of the expected improvements.
3.4. Consultant shall follow the applicable state and federal standards in making these
recommendations. Any exceptions need to be discussed in detail with the project sponsors and
the MTC Project Manager.
3.5. Consultant shall meet with the project sponsors to discuss the proposed recommendations,
justifications and anticipated improvements. Consultant shall revise the report after addressing
the comments received from the project sponsors. Consultant shall submit a Response to
Comments Report addressing all the comments/concerns received from all stakeholders, while
submitting the Deliverable 3B: Revised Recommendations Report for approval.
Deliverable 3A:
Deliverable 3B:
Draft Recommendations Report
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 12
Revised Recommendations Report, including the Response to Comments
Report
4. Implementation and Evaluation
This is the final stage of the project requiring the coordination of all project sponsors and MTC. The
various tasks involved in this stage include, but are not limited to , the following:
4.1. Consultant shall prepare the appropriate timing sheets in the format requested by the project
sponsors for review and approval. Consultant shall revise the timing sheets based on comments
received from the project sponsors.
4.2 . Consultant, with the help of project sponsors, shall implement the new timing plans remotely or
in the field. Consultant shall use all the resources required to complete this task effectively, and
any short-comings may impact the Consultant performance during the review process.
Consultant shall employ enough staff resources to monitor the traffic for the entire duration the
new plans are implemented for the first time. This requirement shall be followed any time
changes are made to the timing plans during the fine-tuning process. Consultant shall have
qualified staff available to immediately address any issues or agency concerns that may result
from the implementation of the new timing plans.
4 .3 . Consultant, with the help of project sponsors, shall fine-tune the new timing plans to the
satisfaction of the project sponsors. Consultant shall fine-tune timings in the field and record all
changes. Fine-tuning shall be conducted during times and days that are representative of the
times and days for which coordination plans were developed. This requires additional field
visits to verify and assess any changes made during the fine-tuning process .
4.4. Consultant shall conduct the "after" travel time and delay studies, including the number of
stops , during the new coordination periods. Consultant shall conduct as many runs as possible
within the coordination period, but at least a minimum of four runs shall be conducted for each
direction for each peak period. Consultant shall conduct these studies using the floating car
method or any method approved by the project sponsors .
4.5. Consultant shall calculate measures of effectiveness using the results from the "before" and
"after" studies. These measures generally include the travel-time savings, emissions savings,
speed increases , reduction in the number of stops , cost savings from reduced emissions and
benefit-cost analysis results . The methodology used for these calculations shall be provided or
approved by the MTC Project Manager.
4.6. Consultant shall submit a Deliverable 4A: Draft Project Report, which shall include the
following for each PASS project: overview, goals and objectives, corridors and services , project
map , results from the data collection and analyses , the preliminary recommendations , new
timings implementation , fine-tuning results , comparison of the old and new timings , etc. The
MTC/City of Cupertino
PASS FY 18 /19 Joint Funding Agreem e nt
report will also include any unique issues that were resolved and any qualitative benefits
achieved with the project. The qualitative benefits will generally include the benefits to
pedestrians , benefits to bicyclists , effects on transit, traffic safety, etc.
Page 13
4.7. Consultant shall revise the report after addressing the comments received from the project
sponsors and the MTC Project Manager. Consultant shall submit a Response to Comments
Report addressing all the comments/concerns received from all stakeholders , while submitting
the Deliverable 4B: Final Project Report for approval.
4.8. Consultant shall assist MTC in producing Fact Sheets for each project by providing the required
maps , tables, data or text as requested by the MTC Project Manager.
Task 4:
Deliverable 4A:
Deliverable 4B:
Preliminary Implementation and Fine-tuning
Draft Project Report w ith Benefit-Cost Analy sis , including the computer
models
Final Project Report w ith Benefit-Cost Analy sis, including the computer
models and Response to Comments Report
5. Additional Services
In addition to the basic signal coordination plans, the Consultant may also be asked to provide additional
services related to the PASS projects. These services shall be requested by the project sponsor in their
application and shall be included in the SSB , contingent upon approval by MTC Project Manager.
Consultant shall include a detailed description of the scope of the additional service , a staffing plan , and
level of effort, additional budget, and payment schedule in the SSB. If the scope of work and budget for
these services cannot be reasonably negotiated, MTC , at its sole discretion , can withdraw the project
assignment from the Consultant and assign a different Consultant to the project. Additional services may
be requested at any stage of the project, as needed , and shall be included in a revised SSB, if approved
by the MTC Project Manager.
5 .1 . Consultant may be asked to develop additional timing plans , such as incident management flush
plans, transit signal priority plans, traffic responsive timing plans , weekend timing plans , school
peak timing plans , etc. Such services may include additional meetings , additional data
collection , field visits , technical analyses , studies, fine-tuning , conditional diagrams , etc.
5.2. Consultants , with the help of the transit agency , may be asked to review the existing capabilities
or conditions of the transit signal priority of buses serving the project corridors. The PASS will
also provide help in establishing communication between the signals and buses as this step is
crucial to implementing new transit signal priority plans.
5.3. Consultant may be asked to work on some pilot tasks/projects to he lp with the expansion of
PASS projects and services. These pilot tasks/projects will help MTC understand the level of
effort, budget, and potential benefits to mobility and air quality that could help expand future
cycles of the Program . The pilottasks/projects may include , but not be limited to : development
MTC/City of Cupertino
PASS FY 18/19 Joint Funding Agreement
Page 14
of advanced signal timing plans; Systems Engineering analyses; and ITS Engineering and
Design .
5.4 . Consultant may be asked to perform these additional services for any projects retimed in the last
two years under the PASS. These tasks may also include updating coversheets, reformatting
timing plans , evaluating the effects of new timing plans , etc.
5.5 . Consultant may be asked to subcontract an electrical contractor or other firms with required
licenses and expertise to install GPS clocks or other communications equipment for certain
projects. Consultant may be asked to coordinate the installation of these equipment including
assisting the local agencies in securing any permits required for the project.
5.6. Consultant may be asked to prepare presentation materials and/or make formal presentations on
the PASS project to various policy boards and commissions.
5 .7. Consultant may be asked to assist in organizing seminars on various topics that contribute to
improved mobility and emissions reductions. The typical tasks include developing seminar
outlines, securing speakers , preparing presentation materials, etc.
6. Reduced Services
Consultant may be requested to not perform some of the services listed above for certain projects. If
· reduced services are requested by the project sponsor or the MTC Project Manager, Consultant shall ·
clearly document all relevant details in the SSB. The fee for reduced services shall be a ,percentage of
the base fee per intersection, or a negotiated amount, which is commensurate with the proportion of
services reduced. If these cannot be reasonably negotiated , MTC , at its sole discretion, can withdraw the
project assignment from the Consultant and assign a different Consultant to the project.
ATTACHMENT B
PROJECT BUDGET
MTC/City of Cupertino
PASS FY 18 /19 Joint Funding Agreement
Page 15
The following table provides the estimated project budget, including the match to be provided by
CUPERTINO.
Deliverable # Deliverable Description MTCShare CUPERTINO Share Tota/Due
lA Draft Scope, Schedule $2,352 $588 $2,940 and Budget (5%)
lB Final Scope, Schedule $2,352 $588 $2,940 and Budget (5%)
2A Draft Existing Conditions $14,112 $3,528 $17,640 Report (30%)
2B Final Existing Conditions $4,704 $1 ,176 $5,880 Report (10%)
3A Draft Recommendations $7,056 $1,764 $8,820 Report (15%)
3B Revised
Recommendations Report $4,704 $1,176 $5,880
(10%)
4 Preliminary
Implementation and Fine $7 ,056 $1,764 $8,820
Tuning (15%)
4A Draft Project Report with
Benefit -Cost Analysis $2,352 $588 $2,940
(5%)
4B Final Project Report with
Benefit -Cost Analysis $2,352 $588 $2,940
(5%)
Total $47,040 $11,760 $58,800