Loading...
18-001 Ming-Feng LeeFIRST AMENDMENT TO AGREEMENT 18-001 BETWEEN THE CITY OF CUPERTINO AND MING - FEN LEE FOR CHINESE BRUSH PAINTING INSTRUCTION This FIRST Amendment to Agreement 18-001 between the City of Cupertino and MING -FEN LEE, for reference dated 12/7/2018, is by and between the CITY OF CUPERTINO, a municipal corporation (hereinafter "City") and MING -FEN LEE, a SOLE PROPRIETOR ("Consultant") whose address is and is made with reference to the following: RECITALS: A. On 5/22/2018, an agreement was entered into by and between City and Consultant (hereinafter "Agreement") for CHINESE BRUSH PAINTING INSTRUCTION. The agreement will expire on 6/30/2021. B. On 11/26/2018, City and Consultant agreed to the First Amendment for CHINESE BRUSH PAINTING INSTRUCTION. C. The Agreement and the FIRST Amendments are collectively referred to as the "Agreement" unless otherwise indicated. D. City and Consultant desire to modify the Agreement on the terms and conditions set forth herein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. Compensation Paragraph 4 of the Agreement is modified to read as follows: City will pay Contractor for satisfactory performance of the Services and amount that will be based on actual costs but that will be capped so as not to exceed $30,000 BETWEEN 7/1/18 AND 6/30/19; $30,000 BETWEEN 7/1/19 AND 6/30/20; $30,000 BETWEEN 7/1/20 AND 6/30/21 ("Contract Price"), based upon the Scope of Services, budget, performance schedule, and rates included in Exhibit A. 2. The following Exhibits to the Agreement, are amended and replaced to read as shown in the attachments to this Amendment: a. Exhibit A 3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. CONSULTANT CITY OF CUPERTINO Be,/4 By z #—�— Titi TAas� ,3%/ ' RECOMMENDED FOWPROVAL 1 t ttv rer— 17--N �l Title1Vj _ - -City-Attorney -- } j/p v ATTEST: /4 6 l`^ City Clerk < /! .�''" �'� EXPENDITURE DISTRIBUTION PO #2019-6 100-62-623 700-702 Original $30,000 Amendment #1: $60,000 Amendment #2: Total: $90,000 EXHIBIT A SCOPE OF WORK, PERFORMANCE AND PAYMENT SCHEDULES The CONTRACTOR will provide CHINESE BRUSH PAINTING INSTRUCTION in, but not limited to, the following: CHINESE BRUSH PAINTING, MONDAYS AT 8:30AM CHINESE BRUSH PAINTING, MONDAYS AT 10:40AM CHINESE BRUSH PAINTING, WEDNESDAY 6:OOPM CHINESE BRUSH PAINTING Location and Time of CONTRACTOR Services: Refer to the Senior Center Newsletters dated JULY/AUGUST 2018, SEPTEMBER/OCTOBER 2018, NOVEMBER/DECEMBER 2018, JANUARY/FEBRUARY 2019, MARCH/APRIL 2019, MAY/JUNE 2019, JULY/AUGUST 2019, SEPTEMBER/OCTOBER 2019, NOVEMBER/DECEMBER 2019, JANUARY/FEBRUARY 2020, MARCH/APRIL 2020, MAY/JUNE 2020, JULY/AUGUST 2020, SEPTEMBER/OCTOBER 2020, NOVEMBER/DECEMBER 2020, JANUARY/FEBRUARY 2021, MARCH/APRIL 2021, AND MAY/JUNE 2021 for agreed upon dates, times, and class locations. The City, at its sole discretion, may change the agreed terms. Compensation for CONTRACTOR Services: Contractor shall be compensated for services performed pursuant to this Agreement. Compensation shall consist of the following: EIGHTY-FIVE PERCENT (85%) OF REVENUE GENERATED PER SESSION BASED ON FINAL CLASS ROSTER. A TWENTY-FIVE ($25) DOLLAR ADMINISTRATION FEE WILL BE DEDUCTED FROM THE FIRST PAYMENT OF EACH FISCAL YEAR. CONSULTANT SHALL PROVIDE ALL TEACHING SUPPLIES SUCH AS, BUT NOT LIMITED TO, DRY ERASE MARKERS, ERASERS, AND HANDOUTS. CONSULTANT PAYS FOR COPY SERVICE AT THE SENIOR CENTER AT $0.10 PER PAGE. The total compensation to the Contractor shall not exceed $90,000. Eligible Participant Minimum and Maximums for CONTRACTOR Services: Minimum: 10 Maximum: 23 If less than the required minimum number of participants enroll in and pay for a particular class as identified in the schedule before the class is scheduled to start, the City may cancel the particular class and/or terminate this Agreement without additional notice or payment to Contractor. List of all Contractor Employees working for the City of Cupertino (if no Employees, identify "self"): SELF Performance of CONTRACTOR Services: In the case Contractor unilaterally cancels performance of a class, camp, activity or service without City approval, City reserves the right to immediately and without notice cancel the remainder of programs/services offered and or performed by Contractor. The Contractor shall follow all guidelines pertaining to registration procedures as listed in the quarterly recreation schedule. Participants may not take part in the program unless they are listed on the class roster or can show proof of enrollment. All participants and volunteers need to complete the AT _ _L T __L_1:1.. L....,...Y --, +!1 r,ar+ in f -hp nrnornm_ Tf an-olicable. contractors who are \...11V responsible for supervising minors must remain with the class until a parent of legal guardian has arrived and all minors are released to them. In the event of an injury occurring to a participant, the Contractor will notify the City within 1 hour and complete an Incident Report in the form approved by the City. The Incident Report must be submitted to the City within 24 hours of the injury occurring. • Insurance a E �6e-rty 14uEu.t[ C �irnp.a ��, NAMED INSURED: POLICY NUMBER: A3019780 AMERICAN STATES PREFERRED INSURANCE COMPANY AUTOMOBILE POLICY DECLARATIONS AGENT: GOH INSURANCE AGENCY 4047 IST ST STE 205 LIVERMORE CA 94551-4924 RENEWAL POLICY PERIOD FROM: JUNE 18 2018 TO: DEC. 18 2018 at 12:01 A.M. standard time at the address of the insured as stated herein. AGENT TELEPHONE: 1-866-472-3326 IMPORTANT NOTICE: As set forth in the policy at page 6, coverage for permissive users is reduced to the mandatory minimum limits of $15,000 each person, $30,000 each occurrence and $5,000 for property damage. RATED DRIVERS ANDY LEE, MINGFEN LEE Insurance is afforded only for the coverages for which limits of liability or premium charges are indicated. : LIABILITY: BODILY INJURY 550,000 $ 178.70 Each Person $100,000 Each Occurrence PROPERTY DAMAGE $50,000 192.30 Each Occurrence UNINSURED AND UNDERINSURED MOTORISTS: BODILY INJURY $50,000 48.80 Each Person $100,000 Each Accident COMPREHENSIVE Actual Cash Value 50.80 Less $500 Deductible COLLISION Actual Cash Value 329.70 Less $500 Deductible ADDITIONAL COVERAGES: ANTI FRAUD FEE 87 ROADSIDE ASSISTANCE PACKAGE 2.90 TOTAL $ 804.07 PREMIUM SUMMARY PREMIUM VEHICLE COVERAGES $ 804.07 TOTAL 6 MONTH PREMIUM ................................................... $---804 07 You may pay your premium in full or in installments. There is no installment fee for the following billing plans: Full Pay, Annual 2 -Pay. Installment fees for all other billing plans are listed below. If more than one policy is billed on the installment bill, only the highest fee is charged. The fee is: $3.00 Per installment for recurring automatic deduction (EFT) $3.00 per installment for recurring credit card or debit card -; $6.00 per installment for all other payment methods -CONTINUED- P 0 BOX 515097, LOS ANGELES, CA 90051 SA 1697/EP 9/90 G15 Page 1 of 2 DATE PREPARED: APR. 19 2018 Insurance, POLICY NUMBER: A30197si0 3 t 111cTty tiiutit:t[ t.c,ntpmv AMERICAN STATES PREFERRED INSURANCE COMPANY AUTOMOBILE POLICY DECLARATIONS (CONTINUED) CONGRATULATIONS! YOUR PREMIUM INCLUDES DISCOUNTS AND ADJUSTMENTS FOR: Account -Home, Good Driver, Superior Good Driver, Longevity, Both Side Air Bag SA-1698/EP 9/90 Page 2 of 2 G6 CITY OF CUPERTINO RECREATION SERVICES AGREEMENT No. ;101 q - 6 FY2018-19 1. Parties. This contract is made and entered into as of 7/1/2018 ("Effective Date"), by and between the City of Cupertino, a municipal corporation ("City"), and with MING -FEN LEE, ("Contractor"), a SOLE PROPRIETOR for CHINESE BRUSH PAINTING INSTRUCTION. 2. Services. Contractor agrees to provide the Services included in the Scope of Work and in accordance with the Schedule of. Performance attached in Exhibit A. 3. Term. This contract begins on the Effective Date and ends on 6/30/2021 ("Contrast Time"), unless extended or terminated as provided herein. Time is of the essence and Contractor must have sufficient time, resources, and qualified staff to deliver the Services as required. Contractor must promptly notify City of any actual or potentia] delays to afford the Parties adequate opportunity to address or mitigate such delays. 4. Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based upon actual costs but that will be capped so as not to exceed $10,000 BETWEEN 7/1/18 AND 6/30/19; $10,000 BETWEEN 7/1/19 AND 6/30/20; $10,000 BETWEEN 7/1/20 AND 6/30/21 ("Contract Price"), based upon the Scope of Services, budget, performance schedule, and rates included in Exhibit A. The maximum compensation includes all costs, expenses and reimbursements and will remain in place even if Contractor's actual costs exceed the capped amount. Contractor must submit invoices and the information required in Exhibit A in order to receive payment. City will compensate Contractor within 30 days after approval of written invoices. Invoices are subject to review and audit by City during regular business hours upon 24 -hours' notice. Contractor must maintain complete and accurate records of payrolls, expenditures, disbursements and other cost items charged to City or establishing the basis for an invoice, for a minimum of four (4) years from the date of final payment. S. Independent Contractor. Contractor is an independent Contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. No civil service status or other right of employment will be acquired by virtue of Contractor's performance of the Services. Contractor is not entitled to City's health benefits, worker's compensation or any other benefit. Contractor must have the skills and qualifications to perform the Services in a competent and professional manner. Contractor will supply all tools, materials and equipment required to perform the Services Lander this Contract. Contractor is responsible for obtaining permits and licenses required by law and must obtain a City business license. Recreation Services Agreement/ Rev. 3-27-2018 Page 1 of 6 6. Proprietary/Confidential Information. To the extent Contractor may have access to private or confidential information owned or controlled by the City, Contractor agrees to treat it confidential and use it solely to perform this Agreement. Contractor must exercise the same standard of care to protect City information as a reasonably prudent Contractor would use to protect its own proprietary data. 7. Ownership of Materials. To the extent Contractor prepares written material, drawings or data in connection with this contract, City will have the property rights to those materials and all copyrights, if any, to such work product will constitute City property. - --8— -- - - ecor s.- on ac or mairi- - tr ate, and-- - -deta led-_acceun i eeer relating to its performance in accordance with generally accepted accounting principles and procedures. The records must include detailed information about Contractor's services, benchmarks, deliverables and costs/fees, and must be made reasonably available to City. The records and supporting documents must be kept separate from other files and maintained for four years from the date of City's final payment. 9. Assignment. This Contract is not assignable. Contractor may not substitute another or transfer any rights or obligations under this Contract without prior written approval of City. Only those persons whose names are included in Exhibit A may perform the Services. 10. Publicity and Signs. Any publicity generated by Contractor related to this contract or the Services during the Contract Time and for one year thereafter must reference City contributions. The words "City of Cupertino" shall be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or under this Agreement without prior written approval from City. 11. Indemnification. To the fullest extent allowed by law and except for losses caused by the sole negligence or willful misconduct of City personnel, Contractor agrees to indemnify, defend, and hold harmless the City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers and Contractors (collectively, "Indemnitees"), through legal counsel acceptable to City, from and against any liability for damages, claims, actions, causes of action, demands, charges, losses, costs and expenses (including attorney fees, legal costs and expenses related to litigation, arbitrations, administrative and regulatory proceedings), of every nature, arising out of or in any way related to Contractor's or Contractor's agents performance of this contract or the Services. This includes but is not limited to Liability resulting in personal injury, death, property damage, or economic losses. Contractor must pay any costs City may inch in enforcing this provision and must accept a tender of defense upon receiving notice from City. Contractor's payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Contract. 12. Insurance. Contractor shall comply with the insurance requirements in Exhibit B. City will not execute the Agreement until it has received and approved satisfactory certificates of insurance and endorsements evidencing the type, amount, and dates of coverage. Alternatively, City in. its sole discretion may purchase insurance and deduct the costs from payments to Contractor, or terminate the contract. Recreation Services Agreement./ Rev. 3-27-2018 Page 2 of 6 13. Compliance with Laws and Other City Requirements. Requirements for all Contracts. This contract is subject to local, state and federal laws and regulations prohibiting discrimination, including Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, and other laws that pertain to fair employment and anti -discrimination practices. Contractor must comply with labor laws pertaining to prevailing wages, working hours, overtime, payroll records, and other requirements imposed by the Department of Industrial Relations, If Contractor does not have employees, it must sign the Affidavit of No Employees, attached as Exhibit C. Contractor is responsible for verifying employment eligibility of employees pursuant to the Immigration Reform and Control Act of 1986. Contractor must comply with conflict of interest laws and regulations applicable to this Agreement and avoid conflicts of interest. Contractor may be required to file a conflict of interest form for engaging in governmental decisions or serving in a staff capacity, and is hereby advised to review the requirements of California Political Reform Act and the California Code of Regulations. Services may only be performed by persons who are not employed by City and who do not have a contractual relationship with City other than this contract. Contractor agrees to abide by City policies and administrative rules prohibiting gifts to City officials and employees. Additional Requirements for Services Provided to Minors: Contractor and its employees who provide services under this Agreement must comply with these additional requirements: A. Undergo fingerprinting and a criminal background check and verify all employees providing services under this contract have met this requirement. B. Complete a Tuberculosis screening test as required by law and as set forth in Exhibit D. C. Comply with the Mandatory Reporting under California Penal Code 11164-11174.3 and with the protocols, reporting, and training required under California Health and Safety Code Section 124235, AB2007, and other laws pertaining to concussion evaluation, removal from play, and return to play protocols. (Refer to Center for Disease Control & Prevention, h t tp s: // w W tv . c d c. go v%h e a dsu p/ i n d ex. ht m l). D. Submit required forms and acknowledgments included in Exhibit D, and ensure its each participant is provided with a concussion information sheet, signs and returns the forms to the City as required by Health and Safety Code Section 124235. Require coaches and administrators to successfully complete the concussion and head injury education at least once either online or in person, before supervising a participant. Contractor shall offer training, educational materials, or both to each Contractor administrator on a yearly basis. (Training resources are available at the Center for Disease Control & Prevention (link cited above). E. If providing instruction, Contractor must acknowledge and comply with all requirements set forth in the Recreation & Community Services Instructor Manual. Check one (if applicable): ❑ This contract requires services for children. Recreation Services Agreementl Rev, 3-217-2018 Page 3 of 6 X This contract currently does not require services for children. If in the future, services for children are required, the contract will require a'written amendment' to include the appropriate insurance coverages as required in 'Exhibit B — Insurance Requirements for Recreation Contracts', proof of finger printing and additional requirements under Paragraph 13. The contract amendment will also require the approval of the Director of Recreation and Community Services and City Attorney. 14. Coordination of Services. The Parties designate the following persons as Services Coordinators with the responsibility to oversee the delivery of Services in accordance with the terms of this Agreement. Contractor's designation and any substitution are subject to City approval. For City: For Contractor: Name: Jason Bisely Name: Ming -Fen Lee Position: Recreation Coordinator Position: Instructor Contact: jasonbC:7)cupertino.org 408.777.3150 Contact: ( 15. Abandonment. City may abandon or postpone the Activity or Program and will notify Contractor as soon as possible. Contractor will be paid for satisfactory Services rendered through the date of abandonment upon submission of final invoices approved by City. 16. Termination. City may terminate this contract for cause or without cause at any time and will notify Contractor as soon as possible. Contractor will be paid for satisfactory services rendered through the date of termination upon submission of final invoices approved by City. 17. Governing Law, Venue and Dispute Resolution. This contract is governed by the laws of the State of California. Any legal actions or proceedings filed against City in connection with this contract must comply with the government claims filing requirements and must be filed with the Superior Court for the County of Santa Clara, State of California. At City's request, Contractor is required to continue to provide Services pending resolution of any dispute. If the Parties elect arbitration, the arbitrator's award must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. Attorney Fees. If City is required to pursue litigation, arbitration or other administrative or regulatory proceeding to enforce its rights or the terms of this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs. This Section survives this Agreement. 19. Third Party Beneficiaries. There are no third party beneficiaries under this Contract. 20. Waiver. Neither acceptance of Services nor payment thereof constitutes a waiver of any contract provision. City waiver of a breach shall not constitute waiver of another term, provision, covenant or condition, or a subsequent breach, whether of the same or a different character. 21. Entire Agreement. This Agreement and all referenced Exhibits are hereby attached and incorporated into the Agreement by this reference and represent the full and complete understanding as to those matters contained herein, and supersede any other contract or understanding, either oral or Recreation Services Agreemend Rev. 3-27-2018 Page 4 of 6 written, between the Parties. This Agreement may not be modified or amended except in writing signed by both Parties. If there is any inconsistency between the main contract and any attachments or exhibits thereto, the main contract shall prevail. 22. Inserted Provisions. Each provision or clause required by law or this contract is deemed to be included and will be inferred herein. Either party may request an amendment to cure any mistaken insertion or omission of a required provision. 23. Headings. The headings are for convenience only and are not a part of the contract or intended to affect, limit or amplify the terms or provisions of this Agreement. 24. Severability/Partial Invalidity. If any contract term or provision, or their application to a particular situation, is found by the court to be void, invalid, illegal or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other contract terms and provisions and their application to specific situations will remain in full force and effect. 25. Survival. All provisions which by their nature must continue after the Agreement ends, including without limitation Indemnification, Insurance, Ownership of Materials, Records, Governing Law and Attorney Fees, will survive the expiration or termination of this Agreement. 26. Notices. All notices and instruments pertaining to material provisions of this contract or significant disputes which are required by law or under this contract to be in writing must be sent to the persons listed below. The notices will be deemed effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission. To City of Cupertino: Office of the City Manager 10300 Torre Ave., Cupertino CA 95014 cc: Representative/Coordinator: Jason Bisely Email: jasonb@cupertino.org To Contractor: 27. Validity of Contract. This contract is valid and enforceable only if it complies with the provisions of Cupertino Municipal Code Chapters 3.22 and 3.23, is signed by the City Manager or authorized designee, and is approved for form by the City Attorney's Office. 28, Execution. The person executing this contract on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to execute this contract and to carry out all actions and services required. This contract constitutes a legally binding obligation of Contractor, and may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single binding instrument. Recreation Services Agreement/ Rev. 3-27-2018 Page 5 of 6 IN WITNESS WHEREOF, the parties have caused this contract to be executed. CONTRACTOR Ming -Fen Lee By Name Title 19y Gni G1 ih Pa62, Date - - — Tax I.D. No.: Refer to W-9 APPROVED AS TO FORM: - - BOtPH-STF IV Cu rtino City Attorney/ /� Con tractlEncumbered Amount: $30,000 Account No.: 100-62-623 700-702 CITY OF CUPERTINO A Municipal Corporation By Namjj 664�d� Title • 2)A� ATTEST: GRACE SCHMIDT City Clerk Page 6 of 6 Recreation Services Agreement/ Rev. 3-27-2018 EXHIBIT A SCOPE OF WORK, PERFORMANCE AND PAYMENT SCHEDULES The CONTRACTOR will provide CHINESE BRUSH PAINTING INSTRUCTION in, but not limited to, the following: CHINESE BRUSH PAINTING Location and Time of CONTRACTOR Services: Refer to the Senior Center Newsletters dated JULY/AUGUST 2018, SEPTEMBER/OCTOBER 2018, NOVEMBER/DECEMBER 2018, JANUARY/FEBRUARY 2019, MARCH/APRIL 2019, MAY/JUNE 2019, JULY/AUGUST 2019, SEPTEMBER/OCTOBER 2019, NOVEMBER/DECEMBER 201.9, JANUARY/FEBRUARY 2020, MARCH/APRIL 2020, MAY/JUNE 2020, JULY/AUGUST 2020, SEPTEMBER/OCTOBER 2020, NOVEMBER/DECEMBER 2020, JANUARY/FEBRUARY 2021, MARCH/APRIL 2021, AND MAY/JUNE 2021 for agreed upon dates, times, and class locations. The City, at its sole discretion, may change the agreed terms. Compensation for CONTRACTOR Services: Contractor shall be compensated for services performed pursuant to this Agreement. Compensation shall consist of the following: EIGHTY-FIVE PERCENT (85%) OF REVENUE GENERATED PER SESSION.BASED ON FINAL CLASS ROSTER. A TWENTY-FIVE ($25) DOLLAR ADMINISTRATION FEE WILL BE DEDUCTED FROM THE FIRST PAYMENT, CONSULTANT SHALL PROVIDE ALL TEACHING SUPPLIES SUCH AS, BUT NOT LIMITED TO, DRY ERASE MARKERS, ERASERS, AND HANDOUTS. CONSULTANT PAYS FOR COPY SERVICE AT THE SENIOR CENTER AT $0.10 PER PAGE. The total compensation to the Contractor shall not exceed $30,000. Eligible Participant Minimum and Maximums for CONTRACTOR Services: Minimum: 10 Maximum: 28 If less than the required minimum number of participants enroll in and pay for a particular class as identified in the schedule before the class is scheduled to start, the City may cancel the particular class and/or terminate this Agreement without additional notice or payment to Contractor. List of all Contractor Employees working for the City of Cupertino (if no Employees, identify "self'): SELF Performance of CONTRACTOR Services: In the case Contractor unilaterally cancels performance of a class, camp, activity or service without City approval, City reserves the right to immediately and without notice cancel the remainder of programs/services offered and or performed by Contractor. The Contractor shall follow all guidelines pertaining to registration procedures as listed in the quarterly recreation schedule. Participants may not take part in the program unless they are listed on the class roster or can show proof of enrollment. All participants and volunteers need to complete the -- City's Waiver of Ulabili form prior -to takin axt the am�f-a licabie—contractors-who-z Y tY P -$� �TOgr PP responsible for supervising minors must remain with the class until a parent of legal guardian has arrived and all minors are released to them. In the event of an injury occurring to a participant, the Contractor will notify the City within 1 hour and complete an Incident Report in the form approved by the City. The Incident Report must be submitted to the City within 24 hours of the injury occurring. Exhibit B Insurance Requirements for Recreation Contracts As required by Section 12 of the Agreement, Contractor shall procure and maintain the following insurance for the duration of the contract against claims arising from or in connection with Contractor, its agents, representatives, employees or subcontractors Services under this Agreement. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as: Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, it must apply separately to this project/location (CG 25 03 or 25 04) or be twice the required occurrence limit. 2. Automobile Liability: ISO CA 0001 covering Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non -owned), with limits no less than $1,000,000 per accident for bodily injury and property damage. ❑ Required if automobile is used to perforin work under this contract. Otherirvise, proof of Contractor's personal auto insurance with limits required by state lcnv su ffr`ces. Contractor shall not transport or use its personal vehicle to transport participants or perforin work under this contract. Workers' Compensation: As required by the State of California, with Statutory and Employer's Liability Insurance limits of no less than $1,000,000 per accident for bodily injury or disease. ❑ Required if'Contractor has employees. V, If no employees, Contractor must sign Affidavit of No Employees. 4 Sexual Abuse/Molestation: Insurance or the equivalent as required for activities/services involving minors, (i.e., after school activities, recreational programs, athletics, study/training events and transportation of minors). Coverage may be included tinder General Liability or be obtained in a separate policy, such as Educators Legal Liability (ELL) policy, with a limit of no less than $1,000,000 per occurrence. If a general aggregate limit applies, it must apply separately to this contract or be twice the required occurrence limit. ❑ Required if Contract involves services to children. Insurance coverage required may be satisfied by a combination of Primary and Excess/Umbrella insurance. Self -Insured Retentions: Self-insured retentions must be approved by City. City may require Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language must provide, or be endorsed to provide, that the self- insured retention may be satisfied by either the named insured or City. Acceptability of Insurers: Insurance must be issued by insurers acceptable to City and licensed to do business in the State of California, with an A.M. Best's financial strength rating of "A" or better and a financial size rating of "VII" or better. OTHER INSURANCE PROVISIONS: The CGL policy must contain, or be endorsed to contain, the following provisions: 1. The City, its City Council, boards and commissions, officers, officials, employees, agents, servants and volunteers are to be covered as additional insureds with respect to liability arising out of work or F—vh. B Insurance for Recreation Contracts Updated 3-16-18 operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. 2. Contractor's insurance shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, agents, and volunteers. 3. The Insurance Company agrees to waive all rights of subrogation against the City, its elected or appointed officers, officials, agents, and employees for losses paid under the terms of any policy which arise from work performed by Contractor for City. This provision also applies to the Contractor's Workers' Compensation policy. 4. Each insurance policy required by this contract shall provide that coverage shall not be canceled, except with notice to the City. Primary Coverage: The Additional Insured coverage under Contractor's policy shall be primary non- contributory and at least as broad as ISO CG 20 01 04 13 as respects the City and all the insureds/indemnitees. If the limits of insurance required are satisfied in part by Umbrella/Excess Insurance, the Umbrella/Excess Insurance shall contain or be endorsed to contain a provision that such coverage shall' also apply on a "primary and non-contributory" basis for the benefit of the Additional Insureds before City's own insurance is triggered. Notice of Cancellation: Each insurance policy shall provide that coverage shall not be canceled or allowed to expire without written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Such notice must be sent to City via email or certified mail to the attention of the City Manager. Waiver of Subrogation: Contractor grants City a waiver of any right to subrogation which any insurer of said Contractor may acquire against City by virtue of payment of any loss under such insurance. Contractor will obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. ilerification of Coverage: Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time. At a minimum Contractor must provide acceptable copies of the policy declarations and endorsement page verifying the required insurance coverages. Homeowner's Insurance: Contractor's homeowner's liability insurance may provide coverage sufficient to meet these requirements. Contractor should provide these requirements to his or her agent to confirm and provide verification to City. Special Events Coverage: Insurers may provide special events coverage for a reduced fee, or City may be able to offer this coverage. Contractor should contact the City Manager's Office for information or assistance. Special Risks or Circumstances: City reserves the right to modify these requirements based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. E h. B Insurance for Recreation Contracts Updated 3-26-18 EXHIBIT C AFFIDAVIT OF NO EMPLOYEES State of California County of Santa Clara City of Cupertino I, the undersigned, declare as follows: I am an independent contractor and the owner of _�j'J7 I wish to enter into a services contract with the City of Cupertino. I am fully aware of the provisions of section 3700 of the California Labor Code, which requires every employer to provide Workers' Compensation coverage for employees in accordance with the provisions of that Code. I am also aware that I must provide proof of workers' compensation insurance to the City of Cupertino for any and all employees I may have, pursuant to Section 12 of the City of Cupertino's contract. I hereby certify that I do not have any employees nor will I have any employees working for me or my business during the term of any service contract with the City of Cupertino. I am not required to have Workers' Compensation insurance. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on this 2Z day of 2018, at Yfin� _ California. --I- i - Ti Y? , PRINT AM LZ,� SIGNATURE EVANSTON INSURANCE COMPANY CERTIFICATE NO.: 6365-11108973317824 CERTIFICATE OF INSURANCE SPECIAL EVENT LIABILITY PROGRAM PRODUCER PUBLIC ENTITY (ADDITIONAL INSURED) All.iant Insurance Services, Inc. Ill collilllletiOn with City of Cupertino Apex Insurance Services P, O. Box 6450 Newport Beach, CA 92658 License No: OC 36861 LOCATION': c°Perri-GE. Cc W,21as,s;3 ,C,.ekere.a,-nu-.cassa�1 *Liquor Liability Yes No "Liquor Liability after 12 am ends before2l am ❑ _J1 'This is to certify that the insurance policy listed below has been issued to the above insured named (event holder) for the policy period indicated. The insurance described herein is subject to all the terms, exclusions and conditions of such policy(ies) unless amended as described in Special Conditions. INSURANCE CARRIER: Evanston Insurance Company MASTER POLICY NUMBER: SEP41026 ?MASTER POLICY DATES: EFFECTIVE: January 01, 2018 EXPIRATION: January 01, 2019 CONVOERCIAL GENERAL LIA131L.1-1 Y General OCCURRENCE FOMI DEDUCTIBLE: NONE Aegyegate Limit S 2,000,000 Products St Completed Operations 1,000,000 SPLCLAI CONDITIONS: Personal & Advertising Injury 1,000,000 The following endorsements attached to Eaclt OccurTence Limit 1000,000 the Alaster Policy do not apply to this Daina_e To Premises Remed To You (Any One Premises) 100.1100 Certificate Of Insurance: Medical Payments (Any One Pctsou) 5,000 NIEGL1643 Liquor Liability (if purchased) 1,000,000 Optional Limits Purchased ❑ S1,000,000/$3,000,000 0 S2,000,000i$2,000,000 Property Damage (If purchased) No Property Damage Coverage The limits of insurance apply separately to each event insured by tIris policy as if sepamte policy of in>anmce has been issued fix that event. OTHER ADDITIONAL INSUREDS City of Cupertino, Its City Council, Boards and ssions, Officers, Officials, Employees, Servants, Volunteers and Consultants LAgents, ATION: Should the nbuve described police be cancelled before the expiration date thereof, notice will be delivered in accordance with the F clicy AUTHORIZED REPRESENTATIVE: DATE ISSUED: 01l09i2018 — POLICY NUMBER: SEP41026 COMMERCIAL GENERAL. LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -- DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional InsuredPerson(s) Or Organization(s): City of Cupertino, Its City Council, Boards and Commissions, Officers, Officials, Employees, Agents, Servants, Volunteers and Consultants For Certificate No,: 636511108973317824 ( Information required to complete this Schedule, if not shown above will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance_ 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations,- whichever eclarations; whichever is less. This endorsement applicable Limits of Declarations, shall not increase the Insurance shown in the CG 20 26 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 r- 0 'o 0 a - C4 C4 r- .0 .0 0 0 0 0 0 co 0 0 M 0 0 0 0 0 0 0 !'Safe NAMED INSURED: POLICY NUMBER: A3019780 AMERICAN STATES PREFERRED INSURANCE (30i\IPANY AUTOMOBILE POLICY DECLARATIONS A GENT: GOH INSURANCE AGENCY 4047 IST ST STE 205 LIVERMORE CA 94551-4924 POLICY PERIOD FROM: DEC. 18 2017 T4: JUNE 18 2018 at 12:01 A.M. standard time at the add-r-ess_o e immured as stated herein. AGENT TELEPHONE: 1-866-472-3326 IMPORTANT NOTICE: As set forth in the policy at page 61 coverage for permissive users is reduced to the mandatory minimum limits of $15,000 each person, $30,000 each occurrence and $5,000 for property damage. Insurance is afforded only for the coverages for which limits of liability or premium charcges'are indicated. 9EftA81;S LIABILITY: $50,000 186.20 BODILY INJURY PROPERTY DAMAGE UNINSURED AND UNDERINSURED HOTOR35TS BODILY INJURY t'oMPREHENSIVE COLLISION Each Person $100,000 Each Occurrence $50,000 216.70 Each Occurrence $50,000 47.10 Each Person $100,000 Each Accident Actual Cash Value 50.90 Less $500 Deductible Actual Cash Value 391.40 Less 5500 Deductible ADDITIONAL COVERAGES: 87 ANTI FRAUD FEE ROADSIDE ASSISTANCE PACKAGE ------2 -- TOTAL 896.07 PREMIUM SUMMARY '$ 896 07 VEHICLE COVERAGES _ _ TOTAL 6 MONTH PREMIUM ...................................................$ - 896`07 \ You may pay your premium in full or in installments. There is no installment fee—, - for the following billing plans: Full Pay, Annual 2 -Pay. Installment fees for all other billing plans are listed below. If more than one policy is billed on the installment bill, only the highest fee is charged. The fee is: $3.00 per installment for recurring automatic deduction CEFT) $3.00 per installment for recurring credit card or debit card 56.00 per installment for all other payment methods -CONTINUED- P 0 BOX 515097, LOS ANGELES, CA 90051 nh1 a ❑09DA09:11. M11%I Q %fit 7