79-008 FY95 Law Enforcement Services Contract - FY 1995PLAN OF EXECUTION
"LAW ENFORCEMENT SERVICES CONTRACT"
CITY OF CUPERTINO
FISCAL YEAR 1995
(JULY 19 1994 - JUNE 309 1995)
COUNTY OF SANTA CLARA
OFFICE OF THE SHERIFF
FIELD OPERATIONS BUREAU
PLAN OF SERVICE DELIVERY
Part I, Section A.3 of the Law Enforcement Contract between the County
of Santa Clara and the City of Cupertino provides that the Sheriff shall develop a
Plan of Service which shall be reviewed and mutually agreed upon by the City
and the Sheriff. Under Park II, Section LB of the contract, the Service Plan
shall specify the maximum charges for service to be paid by the City. This Law
Enforcement Services Plan is developed to satisfy these provisions of the Law
Enforcement Contract.
Responsibility
Under the Contract, it is the responsibility of the Sheriff to provide serv-
ices to the City, in accordance with this plan. The Sheriff is solely responsible
for the administration and supervision of all such services provided under the
Contract.
As provided in the California Government Code (Sections 36501, et seq.),
the City may designate the Sheriff or the Sheriff's designee as its Chief of
Police. During the term of this agreement, the City agrees not to contract with
or purchase from any other entity, public or private, for law enforcement serv-
ices without the express consent of the Sheriff.
Service Levels
Service levels referred to herein are determined by the amount of hours
reported to be provided and charged to the City under the terms of the Contract
in each of the service categories of General Law Enforcement, Investigative
Services and Supplemental Services. General Law Enforcement includes the
Plan of Service Delivery - Page 2
City of Cupertino
patrol of established beats and response to emergency calls and other calls for
service.
Plan of Patrol
The patrol established beats will be provided for by the assignment to
specific geographical areas of the City by Sheriff's patrol units.
Beat responsibility maps will be provided to the City as updating occurs.
Based on the current Deputy Sheriff's Association Contract, the Sheriff's
Field Operations Division, patrol Section, employs a ten hour workday for its
sworn personnel.
In Fiscal year 1994 - 1995, the City of Cupertino and adjacent unincor-
porated areas will be served by the following Sheriff's units when assigned:
Watch I 2230 hours - 0830 hours
61 C 1 1 person unit
61 C6 1 person unit
Watch II 0700 hours - 1700 hours
71 C 1
1 person unit
71 C4
1 person unit
7106
1 person unit
71C9
1 person unit
74C2
1 person unit (M-T-W-TH)
74C5
1 person unit (TU-TH-FR)
74C3
1 person unit (S -M -T -W)
Watch IIIA 1530 hours - 0130 hours
81 C 1
1 person unit
81 C4
1 person unit
81 C6
1 person unit
81 C9
1 person unit
Plan of Service Delivery - Page 3
City of Cupertino
Watch IIIA 1000 hours - 2000 hours
74C7 1 person unit (W -T -F -S)
Watch IIIB 1800 hours - 0400 hours
910 1 person
Watch IIIB 1800 hours - 0400 hours
(DUI) 95C2 1 person (T -W -T -F)
(DUI) 95C5 1 person (F -S -S -M)
Driving Under the Influence Patrol (DUI)
Two Deputy Sheriff's are assigned within the city limit boundaries of
Cupertino with the understanding that impaired driver enforcement is their pri-
mary responsibility. In the course of their duties, they also provide the addi-
tional services of patrol, traffic enforcement, mutual aid and response to emer-
gencies. Refer to Appendix "A" for hourly rates.
Response to Calls for Service
Experience to date indicates that the current patrol unit assignment in the
City of Cupertino provides for an overall average response time from when the
deputy receives a call for service until they arrive to all "calls for service" of 7
minutes.
The new C.A.D. computer will be able to report accurate response times,
from when the call is received by dispatch until when the deputy first arrives at
the call, for different levels of priority to calls for service.
Priority: A life endangering situation or major felony that requires
immediate Sheriff's Office response to preserve life or apprehend the
responsible and/or that, due to its nature, requires the widest possible
Plan of Service Delivery - Page 4
City of Cupertino
search for recommended units or requires that all channel dispatchers be
made aware of the incident.
Priori 2: Any crime against a person that doesn't require a priority 1
and is either occurring or has occurred within the past 15 minutes or less
or any property crime that occurred within the last 10 minutes or less, or
any non -crime situation where delayed response leads to a potential dan-
ger/hazard to the public.
Priori 3: Any crime which exceeds the time limits of priority 2 (more
than 15 minutes for crimes against persons or more than 10 minutes for
crimes against property) or other situations which requires the response of
a Deputy Sheriff in a timely manner.
Priori 4: Any call for service that does not require a timely response by
a Deputy Sheriff.
FY 1994 - 1995 will be used to establish the base line for the four dif-
ferent "call for Service Priority" categories. As data is received on the average
response times in each category, the information will be provided to the City.
Average response time has some value in weighing the issue of the num-
ber of patrol units assigned to an area. The average response time is affected by
several factors:
1. The elapsed time from when the call is received by County Communi-
cations until it is dispatched to a patrol unit.
2. Need for an immediate response based on initial reported information.
3. Unit availability during peak time periods.
4. Call stacking by priority/nature of reported information.
Investigative Services.
The initial case investigative responsibility for all reported crimes, mis-
demeanor and felony, is with the responding patrol officer. The length and/or
Plan of Service Delivery - Page 5
City of Cupertino
depth of his initial investigation depends on the time availability of the patrol
officer. Cases requiring extensive follow-up investigation are routed to the De-
tective Section or assigned to appropriate beat units.
Investigative services to the City of Cupertino will be provided by the
Technical Services Bureau, Investigative Services Division. The Investigative
Services Division, organized by investigative case specialization, investigates
most felony and certain serious misdemeanor crime reported to the Sheriff's De-
partment on a weighted case management basis. The Patrol Section conducts
follow-up into misdemeanor and traffic investigations by case assignment to
appropriate beat units.
All reported felony and certain serious misdemeanor cases are assigned to
an investigator for control purposes. Those cases showing no solvable case
characteristics are case controlled and monitored by an assigned investigator,
assisted by appropriate beat units.
Every reported felony or serious misdemeanor case cannot be successfully
investigated to a conclusion. Those cases which indicate appropriate character-
istics are focused upon so as to maximize the use of investigative time and cost.
Other Law enforcement Services
Traffic investigations shall be handled by the two investigators assigned to
the Westside Station. These charges are now included in the Westside Station
overhead and shared by the four contract cities and the unincorporated areas
based on percentage of total general enforcement hours.
Plan of Service Delivery - Page 6
City of Cupertino
The Patrol Section, in fulfilling its responsibilities, provides other services
to the City as needed to meet its commitments. Specialized services available to
the City include:
Hostage Negotiations Unit
Sheriff's Emergency Response Team
Underwater Recovery Unit
Search and Rescue Unit
Narcotics Unit
Criminal Intelligence Unit
Canine Unit
(including a narcotics dog)
Coordinating agency and provide logistics for
Auto Theft Task Force
Sexual Predators
Although such units are not routine used, their existence enhances the
capabilities of the Patrol Section in its delivery of services.
Special events which are mutually identified by the Sheriff and the City
shall be charged at the actual cost of the event.
Limitation of Charges -for 1994 - 1995
Budgetary and fiscal constraints upon the City make it necessary to estab-
lish a limit on the total charges to be billed, according to the amount of services
anticipated to be required or provided by the Sheriff. This Service Delivery
Plan of Service Delivery - Page 7
City of Cupertino
Plan acknowledges these constraints by capping the total obligation of the City
for police services, booking fees, and county communications costs.
Cost recovery of unanticipated special events requiring significant
increases in service provided to the City, shall be negotiated by the Sheriff with
the City Manager. By contract with the County of Santa Clara, the City agrees
to pay up to a capped amount for each fiscal year towards `booking fees'. Any
amount over the agreed capped amount will be paid from the Sheriff's Contract;
thereby impacting future service level. Actual costs figures will be included in
the yearly Appendix A.
For fiscal year 1994 - 1995, the amount of service (chargeable hours)
anticipated by category is shown in Appendix A.
The 1994 - 1995 hourly *rate shall remain in effect until July 1, 1995 .
Hourly rates will be provided in Appendix A. The new Appendix A shall be
delivered to the City in accordance with section II, A.b of the Law Enforcement
Master Contract.
Service Priorities and Objectives or 1994 -1995
For the provisions of service during the 1994 - 1995 fiscal year, the fol-
lowing priorities and objectives are established. Sheriff and City agree to follow
these priorities and pursue the objectives.
1. Maintenance of Average Response Time
Maintain the annualized average response time for "called for" serv-
ices at or below 7 minutes.
k Rates subject to change if DSA contract dispute is resolved.
Plan of Service Delivery - Page 8
City of Cupertino
2. Monitor Serious Crime
The Sheriff shall monitor the incidence of serious crime within the
City by reporting districts and will:
a. Focus additional patrol in areas of significantly higher activity in an
effort to reduce such incidence level; and
b. Report to the City such developments, including recommendations
on measures to reduce these levels.
3. Response to Major Disasters
In the event of a major disaster that necessitates the activation of
an Emergency Operations Center in the City of Cupertino, a Sheriff's
representative shall immediately be dispatched and report to the Direc-
tor of Emergency Services (City Manager). Initial response by a Dep-
uty may be the nearest Patrol Unit or able-bodied Officer available.
A pre -designated Sheriff's E.O.C. Liaison Officer shall be noti-
fied as soon as possible to respond to the E.O.C. and coordinate Law
Enforcement responsibilities.
The pre -designated E.O.C. Liaison Officers maintained on the
active call out list shall be available to the Director of Emergency
Services.
Responsibility for personal instruction and any specialized training
in the E.O.C. process shall be provided Liaison Personnel by the City
of their Assignment.
4. Review of Priorities and Objectives
Review, on a quarterly basis, or as otherwise desired, priorities
and objectives with the City or its representative.
Plan of Service Delivery - Page 9
City of Cupertino
The above Plan of Service for 1994 - 1995 is hereby approved. It is the
intent of the Sheriff to provide services according to this Plan, subject to the
terms and conditions of the Law Enforcement Contract. It is the intent of the
City to render full cooperation and assistance to the Sheriff in providing the
services called for and in meeting the priorities and objectives set forth herein.
(4"- 10" W,- -- by
Char P. Gillingham
Sheriff
i
Donald' rown
City Manager
Date41 ci— DatelS
l
ASSUMPTIONS USED IN COMPUTATION OF
1994-95 LAW ENFORCEMENT RATES
1. The "Ten Plan" (ten hour day, four day week) will continue to apply to the Patrol Division though
1994-95
2. Scheduling of patrol cars will be as follows:
28,754 100.0
10,354
3. In accordance with past practice, the rates charged to contract cities will not include costs for:
a. Radio dispatching
b. County general overhead
4. The Salary ranges for badge and non -badge personnel are documented in the Salary Ordinance.
100.0
5. On the average, deputy sheriffs in the Patrol Division are in step 5 of the salary range and receive 5% career
incentive pay. Hourly overtime rates are computed as follows:
Deputy Sheriff Bi -weekly salary,
5% career incentive pay
Fringe
Total
Divided by hours per pay period
Hourly Rate
Overtime Rate Factor
Overtime Hourly Rate
Car
Shifts
O.T. Rate
Shifts
$39.90
Shift
Staffing
Countywide
%
Westside Only
%
Day
1 Deputy
10,244
35.6
4,212
40.7
Day
2 Deputies
0
0.0
0
0.0
Swing
1 Deputy
11,952
41.6
4,160
40.2
Swing
2 Deputies
110
0.4
110
1.1
Nights
I Deputy
6,448
22.4
1,872
18.1
Nights
2 Deputies
0
0.0
0
0.0
28,754 100.0
10,354
3. In accordance with past practice, the rates charged to contract cities will not include costs for:
a. Radio dispatching
b. County general overhead
4. The Salary ranges for badge and non -badge personnel are documented in the Salary Ordinance.
100.0
5. On the average, deputy sheriffs in the Patrol Division are in step 5 of the salary range and receive 5% career
incentive pay. Hourly overtime rates are computed as follows:
Deputy Sheriff Bi -weekly salary,
5% career incentive pay
Fringe
Total
Divided by hours per pay period
Hourly Rate
Overtime Rate Factor
Overtime Hourly Rate
Holiday
O.T.Rate
$48.00
$48.00
$48.00
Shift
Differential
$0.00
$1.15
$1.15
Operational O.T.
$1,982.87
$144.95
$2,127.82
80
$26.60
1.5
$39.90
Basic
Total
$39.90
$41.05
$41.05
Holiday O.T.
$247.86
$72.15
$320.01
10
$32.00
1 [
Holiday
Total
$48.00
$49.15
$49.15
6. Average holiday hours and overtime requirements for deputy sheriffs in the Westside substation are completed
as follows:
A-2
P-171119
Basic
Shift
O.T. Rate
Day
$39.90
Swing
$39.90
Nights
$39.90
Holiday
O.T.Rate
$48.00
$48.00
$48.00
Shift
Differential
$0.00
$1.15
$1.15
Operational O.T.
$1,982.87
$144.95
$2,127.82
80
$26.60
1.5
$39.90
Basic
Total
$39.90
$41.05
$41.05
Holiday O.T.
$247.86
$72.15
$320.01
10
$32.00
1 [
Holiday
Total
$48.00
$49.15
$49.15
6. Average holiday hours and overtime requirements for deputy sheriffs in the Westside substation are completed
as follows:
A-2
P-171119
Holiday Hours:
Total Actual Holiday Hours for 1993-94
3,078.00
56
Divided by average holiday staffing factor for 1993-94
54.96
Average Annual Holiday OT per deputy
Operational Overtime:
Total projected operational OT for 1993-94
2,971.70
Divided by average working strength of patrol for 1993-94
56
Average annual operational OT per deputy
53.07
Court Overtime:
Total annual court overtime for 1993-94
1,351.00
56
Divided by average working strength of patrol for 1993-94
24.13
Average annual court OT per deputy
Comp. Time:
Total annual compensatory time for 1993-94
0
7. Salary fringe benefit costs are as follows:
a. Retirement (Sworn) - 21.7990% of salary plus career incentive night shift
differential and holiday pay.
b. Retirement (Non Sworn) - 14.6890% of salary plus night shift differential and
holiday pay.
c. Health Insurance - $6,304 per year each employee.
d. Workers' Compensation - 7.1400% of salary, career incentive, night shift differential,
holiday pay, and overtime
e. F.I.C.A. - 6.2000% of the first $60,600 of salary of non -badge
employees for 1994-95
f. Unemployment Insurance - 0.1700% of salary, career incentive, night shift differential,
holiday pay, and overtime
g. Uniform Allowance - $700 per year each badge personnel
(Lieutenant, Sergeant, Deputy) 1994-95
h. Medicare Tax - 1.4500% of salary of non -badge employees and badge
personnel hired after 3/31/87.
8. On the average, a deputy sheriff in the Westside Substation will work 1777.20 hours per year for
station.
A-3
Number of days available per year
Days not worked:
3 days per week x 52
Sick Leave
Vacation
Military Leave
Training time
Jury Duty, Bereavement
Total days not worked
Number of days worked
Hours per year worked (10 hours per shift)
Less average annual Comp. Time per deputy
9. On the average, an investigator in the Detective Division will work
shown below:
Number of days available per year
Days not worked:
3 days per week x 52
Sick leave
Vacation
Military leave
Training time
Jury Duty, Bereavement
Total days not worked
Number of days worked
174.08 Days x 10 hours per shift
Less average annual Comp. Time per detective
Hours per year worked
Total
Westside
365.00
156.00
9.12
19.46
0.61
1.96
0.13
187.28
177.72
1,777.20
0.00
1,777.20
1,703.30 hours per year as
365.00
156.00
4.68
31.78
0.00
2.21
0.00
194.67
170.33
1,703.30 hours/year
0.00
1,703.30
10. Effective under the new memorandum of understanding for DSA swing and night have the same night
differential.
A-4
A-5
LAW ENFORCEMENT COSTS
1994-95
ESTIMATED SALARIES
& BENEFITS
POSITION
NO. OF WORKERS' RETIREMENT UNEMPLOY. UNIFORM
PAY ANNUAL COMP. BADGE NON -BADGE FICA INS/YR INSURANCE ALLOW.
STEP CIP DIFF PERIODS SALARY 7.1400% 21.7990% 14.689% 6.20% $6,304 0.17000% $700.00
MEDICARE ANNUAL
TAX SUB POSITION
1.4500% TOTAL TOTAL
i
CAPTAIN -PATROL
7
26.1
0.0
76,511
0
5,463
0
16,679
0
6,311
0
130
0
105,094 105,094
0 fi
CAPTAIN -PERS 8 TRN
7
0.0
0.0
0
0
0
0
0
0
0
0
0
0
0
0
0
CAPTAIN -DETECTIVE
7
0.0
0.0
0
0
0
0
0
0
0
0
0
0
0
0
0
LIEUTENANT
5 7.5
4.2
21.9
11,377
61,103
812
4,363
2,480
13,320
1,016
5,295
19
104
113
587
15,817
84,772
100,589
'I
SERGEANT
5 7.5
4.2
21.9
9,637
51,759
686
3,696
2,101
11,283
1,016
5,295
16
88
113
587
13,571
72,708
86,279
DEPUTY SHERIFF
/PATROL
5 5
4.2
21.9
8,124
43,629
580
3,115
1,771
9,511
1,016
5,295
14
74
113
587
11,618
62,211
73,829
DEPUTY SHERIFF
/DETECTIVE
5 5
7.5 4.2
21.9
8,733
46,902
624
31349
1,904
10,224
1,016
5,295
15
80
113
587
12,405
66,437
78,842
DEPUTY SHERIFF
/PATROL
5
4.2
21.9
7,737
41,552
552
21967
1,687
9,058
1,016
5,295
13
71
113
587
11,118
59,530
70,648
DEPUTY SHERIFF
/DETECTIVE
5
7.5 4.2
21.9
8,317
44,668
594
3,189
1'813
9:737
1,016
5,295
14
76
113
587
11,867
63,552
75,419
CLERKTYPIST
5
9.2
16.8
9,132
17,177
652
1,226
1,341
2,523
566
1,065
2,222
4,058
16
29
132
249
14,061
26,327
40,388
ADV. CLK TYPIST
5
9.2
16.8
9,719
18,280
694
1,305
1,428
2,685
603
1,133
2,222
4,058
17
31
141
265
14,824
27,757
42,581
PERS. SVC. CLK
5
9.2
16.8
10,880
20,463
777
1,461
1,598
3,006
675
1,269
2,222
4,058
18
35
158
297
16,326
30,589
46,917
SR. ACCOUNTANT
5
26.1
0.0
57,082
0
4,076
0
8,385
0
3,441
0
6,304
0
97
0
828
0
80,213
0
80,213
ACCOUNTANT ASSISTANT 5
9.2
16.8
10,928
20,554
780
1,468
1,605
3,019
678
1,274
2,222
4,058
19
35
158
298
16,390
30,706
47,096
ACCOUNT CLERK II
5
9.2
16.8
9,995
18,799
714
1,342
1,468
2,761
620
1,166
2,222
4,058
17
32
145
273
15,181
28,431
43,612
A-5
A-6
LAW ENFORCEMENT COSTS
1994-95
ESTIMATED SALARIES & BENEFITS
NO. OF
WORKERS'
RETIREMENT
UNEMPLOY.
UNIFORM
MEDICARE
ANNUAL
PAY
ANNUAL
COMP.
BADGE
NON -BADGE
FICA
INS/YR
INSURANCE
ALLOW.
TAX
SUB
POSITION
POSITION
STEP CIP DIFF.
PERIODS
SALARY
7.1400%
21.7990%
14.689%
6.20%
$6,304
0.17000%
$700.00
1.4500%
TOTAL
TOTAL
LAW ENF. REC. SUPV.
5
26.1
46,278
3,304
6,798
2,869
6,304
79
671
66,303
66,303
0.0
0
0
0
0
0
0
0
0
LAW ENF.REC.SPEC.
5
9.2
12,416
887
1,824
770
2,222
21
180
18,320
52,654
16.8
23,352
1,667
3,430
1,448
4,058
40
339
34,334
LAW ENF.REC.TECHN.
5
9.2
11,296
807
1,659
700
2,222
19
164
16,867
48,471
16.8
21,247
1,517
3,121
1,317
4,058
36
308
31,604
LAW ENF. REC. CLK
5
9.2
9,898
707
1,454
614
2,222
17
144
15,056
43,252
(alternate Technician)
16.8
18,618
1,329
2,735
1,154
4,058
32
270
28,196
STOREKEEPER
5
9.2
9,578
684
1,407
594
2,222
16
139
14,640
42,055
16.8
18,016
1,286
2,646
1,117
4,058
31
261
27,415
STOCK CLERK
5
9.2
9,132
652
1,341
566
2,222
16
132
14,061
40,388
16.8
17,177
1,226
2,523
1,065
4,058
29
249
26,327
DATA ENTRY
5
9.2
9,578
684
1,407
594
2,222
16
139
14,640
42,055
OPERATOR
16.8
18,016
1,286
2,646
1,117
4,058
31
261
27,415
RECORDS MANAGER
5
9.2
20,121
1,437
2,956
3,322
2,222
34
292
30,384
80,332
16.8
36,742
2,623
5,397
533
4,058
62
533
49,948
RANGEMASTER 11
4
9.2
15,226
1,087
2,237
944
2,222
26
221
21,963
62,069
16.8
27,805
1,985
4,084
1,724
4,058
47
403
40,106
RANGEMASTER 1
5
9.2
12,811
915
1,882
794
2,222
22
186
18,832
53,219
16.8
23,394
1,670
3,436
1,450
4,058
40
339
34,387
LIEUTENANT
5
4.2
10,583
756
2,307
1,016
18
113
14,793
94,061
21.9
56,840
4,058
12,391
5,295
97
587
79,268
SERGEANT
5
4.2
8,965
640
1,954
1,016
15
113
12,703
80,748
21.9
48,147
3,438
10,496
5,295
82
587
68,045
DEPUTY SHERIFF
5
4.2
7,737
552
1,687
1,016
13
113
11,118
70,648
/PATROL
21.9
41,552
2,967
9,058
5,295
71
587
59,530
DEPUTY SHERIFF
5 7.5
4.2
8,317
594
1,813
1,016
14
113
11,867
75,419
/DETECTIVE
21.9
44,668
3,189
9,737
5,295
76
587
63,552
FINGPRT SUPERVISOR
5
26.1
55,457
3,960
8,146
3,322
6,304
94
804
78,087
78,087
0.0
0
0
0
0
0
0
0
0
A-6
POSITION
LATENT FGPRT EXAM -11
LATENT FGPRT EXAM I
SECRETARYII
A-7
LAW ENFORCEMENT COSTS
1994-95
ESTIMATED SALARIES & BENEFITS
NO. OF
WORKERS' RETIREMENT
UNEMPLOY. UNIFORM
MEDICARE
ANNUAL
PAY
ANNUAL
COMP. BADGE NON
-BADGE
FICA
INS/YR
INSURANCE ALLOW.
TAX
SUB
POSITION
STEP CIP DIFF.
PERIODS
SALARY
0.0000% 0.0000%
0.000%
0.00%
$0
0.00000% $0.00
0.0000%
TOTAL
TOTAL
5
9.2
16.8
16,281
29,900
1,162
2,135
2,392
4,392
1,009
1,854
2,222
4,058
28
51
236
434
23,330
42,824
66,154
5
9.2
16.8
13,263
24,483
947
1,748
1,948
3,596
822
1,518
2,222
4,058
23
42
192
355
19,417
35,800
55,217
5
9.2
10,979
784
1,613
681
2,222
19
159
16,457
47,286
16.8
20,650
1,474
3,033
1,280
4,058
35
299
30,829
A-7
SUMMARY OF PROJECTED LAW ENFORCEMENT COSTS FOR
1994-95
1. Salaries and Benefits (A-9)
2. Patrol Car (A-10)
3. Patrol Division Overhead (A-11 to A-12)
4. Personnel and Training Division Overhead (A-13 to A-14)
5. Fiscal Division Overhead (A-15 to A-16)
6. Records Section Overhead (A-17 to A-19)
Hourly Rate for General Law Enforcement
A-8
$42.62
$4.53
$14.84
$2.66
$0.79
$3.71
$69.15
1. Salary at Step 5 incl. 7.5% CIP
2. Shift Differential/Hour
3. Court Overtime (Hours per Year)
4. Workers'Comp.-Items 1-3
5. Retirement -Items 1-2
6. Medicare Tax -Items 1-3
7. Health Insurance -Year
8. Unemployment Ins -Item 1-3
9. Uniform allowance -Year
Total Annual Salaries and Benefits
for one Deputy Sheriff
Hourly Cost(Annual Hours
SHIFT
STAFFING
Day
1 Deputy
Swing
1 Deputy
Swing
2 Deputy
Night
1 Deputy
Total
SWING
PROJECTED 1994-95 LAW ENFORCEMENT COSTS
ANNUAL NO.
SALARIES AND BENEFITS
COST PER
PATROL DEPUTY
OF CAR HRS
OF DEP.HRS
DEPUTY HR
TOTAL
DAY
SWING
NIGHTS
$41.69
$51,753
$51,753
$51,753
$1.15
0
2,044
2,044
24.13
897
897
897
7.1400%
3,759
3,905
3,905
21.7990%
11,282
11,727
11,727
1.4500%
0
0
0
$6,304
6,304
6,304
6,304
0.1700%
90
93
93
$700
700
700
700
$74,085
$76,723
$76,723
1777.20 )
$41.69
$43.17
$43.17
ANNUAL NO.
ANNUAL NO.
ANNUAL NO.
COST PER
OF PATROLS
OF CAR HRS
OF DEP.HRS
DEPUTY HR
TOTAL
4,212
42,120
42,120
$41.69
$1,755,983
4,160
41,600
41,600
$43.17
$1,795,872
110
1,104
11,040
$43.17
$476,597
1,872
18,720
18,720
$43.17
$808,142
10,354
103,544
113,480
4,836,594
Average cost of Salaries and Benefits per Patrol Car Hour:
$4,836,594 / 113,480 = $42.62
A-9
LAW ENFORCEMENT COSTS FOR 1994-95
PATROL CAR AND COMMUNICATIONS
PATROL CAR:
EST. TOTAL
WESTSIDE AVG.MILES GSA RATE HOURLY
PATROL UNITS PER HOUR PER MILE COSTS
Regular Patrol 8.26 $0.548 $4.53
Supplemental Patrol 8.26 $0.548 $4.53
Reserve units 8.26 $0.548 $4.53
COMMUNICATIONS
No charge. Radio maintenance, installation, and removal included in vehicle costs.
A-10
SANTA CLARA COUNTY - SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994-95
WESTSIDE PATROL OVERHEAD COSTS
INDEX CODE 3907
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A-11
1,400,971
No. of
Cost Per
Total
Positions
Positions
Position
Costs
I. SALARIES AND BENEFITS:
Captain
1.00
105,094
105,094
Lieutenant
0.75
100,589
75,442
Sergeant
6.00
86,279
517,674
Deputy Sheriff
3.72
73,829
274,644
Law Enforcement Records Clerk
0.00
43,
0
Law Enforcement Technician
2.00
48,447171
96,942
Secretary II
1.00
47,286
47,286
Data Entry Operator
1.00
42,055
42,055
Clerk Typist
1.00
40,388
40,388
16.47
1,199,525
II. SERVICES AND SUPPLIES:
ACTUAL
ACTUAL
ESTIMATED
1992-93
1993-94
1994-95
Overtime Meals
Professional & Specialized Services
0
17,763
0
17,886
0
17,886
Data Processing
42,344
80,882
80,882
Telephone & Communication Services
31,434
39,199
39,199
Maintenance of Equipment
2,124
1,527
1,527
Office Expenses
6,021
6,417
6,417
Operating expenses
5,891
6,365
6,365
Rents and Leases - Equipment
6,821
6,700
6,700
Small Tools and Equipment
10,219
7,189
7,189
Education Expenses
1,323
4,786
4,786
Membership Dues
0
7,041
30
4,566
30
4,566
Printing
Transportation and Travel
0
712
712
Books
4,745
4,645
4,645
Services and Supplies
8,551
10,477
10,477
Med, Dental & Lab Supplies
585
115
115
PC Hardware & Software
3,093
9,365
9,365
Miscellaneous Expenses
255
585
585
Total Services and Supplies
148,210
201,446
201,446
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A-11
1,400,971
IV. PERSONNEL AND TRAINING OVERHEAD COSTS:
Personnel and Training Costs Per Code
Number of Administrative Codes
Total Personnel and Training Costs to be Allocated
V. TOTAL PATROL DIVISION OVERHEAD TO BE ALLOCATED
ALLOCATION OF PATROL DIVISION OVERHEAD
Amount Chargeable
Number of Patrol Deputy Sheriffs
Cost Per Patrol Deputy Sheriff Per Year
Number of Hours Per Year
Overhead Cost Per Hour - Patrol Deputy Sheriff
Supplemental Daylight Patrol:
The preceding calculation is the amount of Patrol Division overhead chargeable to
one deputy sheriff for each hour worked. Since daylight patrols have one person
per car, overhead cost for supplemental daylight patrol per hour is
A-12
4,732
16
$75,712
$1,476,683
$1,476,683
56.0
$26,369
1,777.20
$14.84
$14.84 .
SANTA CLARA COUNTY - SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994-95
PERSONNEL & TRAINING OVERHEAD COSTS
A-13
No. of
Cost Per
Total
Positions
Positions
Position
Costs
I. SALARIES AND BENEFITS:
0.75
100,589
75,442
Lieutenant
1
86,279
86,279
Sergeant
4
73,829
295,316
Deputy Sheriff
2
46,917
93,834
Personnel Services Clerk
RangeMaster I
0
53,219
0
RangeMaster II
1
62,069
62,069
g
612,940
II. SERVICES AND SUPPLIES:
ACTUAL
ACTUAL
ESTIMATED
1992-93
1993-94
1994-95
Overtime
0
1,155,921
0
1,611,853
0
1,611,853
Insurance
Clothing and Personal Supplies
20,899
0
0
Telephone & Communication Services
9,675
7,198
7,198
Maintenance - Structure
4,697
2,927
2,927
Office Expenses
5,789
4,698
4,698
900
Operating Expenses
4,252
900
Rents and Leases - Equipment
4,217
3,340
3,340
Small Tools and Equipment
14,684
14,304
14,304
Education Expenses
54,821
12,539
12,539
572
Maintenance -Equipment
4,322
572
Printing
3,040
14,253
14,253
Transportation and Travel
0
474
474
Garage Automobile Services
42,238
49,855
49,855
Books & Membership dues
104
399
399
Professional & Special services
17,717
11,091
11,091
Services and Supplies
6,071
132,230
132,230
Postage
132
1,226
0
9,506
0
9,506
PC Hardware & Software
Total Services and Supplies
1,349,805
1,876,139
1,876,139
III. TOTAL SALARIES, SERVICES AND SUPPLIES
2,489,079
A-13
IV. FISCAL DIVISION OVERHEAD
Net Sheriffs Department Annual Budget
Personnel and Training Budget FY 93-94
Percentage Allocated to P & T ($2,925,194/$45,582,719)
Amount Chargeable
Annual Costs Chargeable to P & T ( 505,183
V. TOTAL COSTS - PERSONNEL AND TRAINING
VI. ALLOCATION OF PERSONNEL & TRAINING OVERHEAD COSTS:
Total Costs - Personnel and Training
Number of Authorized Codes
Annual Cost Per Authorized Coded Position
Number of Hours Worked Per Year (Page A-4)
Personnel & Training Overhead Cost Per Hour
�El
44,288,024
6.60%
505,183
6.60% ) 33,342
2,522,421
2,522,421
533
4,732
1,777.20
$2.66
SANTA CLARA COUNTY - SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994-95
FISCAL DIVISION OVERHEAD COSTS
No. of Cost Per Total
Position Positions Position Costs
I. SALARIES AND BENEFITS:
Senior Accountant
Accountant Assistant
Clerk Typist
Account Clerk II
Storekeeper
Stock Clerk
Total Salaries and Benefits
II. SERVICES AND SUPPLIES:
Professional and Special Services
Premium Pay
Maintenance of Equipment
Office Expenses
Operating expense
Rents and Leases - Equipment
Small Tools and Equipment
Education Expenses
Printing
Garage Automobile Services
Transportation & Travel
Books and Periodicals
PC Hardware and Software
Postage
Telephone and Communication
Total Services and Supplies
III. TOTAL SALARIES, SERVICES AND SUPPLIES
1 80,213
80,213
1 47,096
47,096
1 40,388
40,388
5 43,612
218,060
0 42,055
0
1 40,388
40,388
9
426,145
ACTUAL
ACTUAL
ESTIMATED
1992-93
1993-94
1994-95
2,074
20,106
20,106
0
0
0
0
1,861
1,861
2,019
3,054
3,054
0
0
0
1,558
1,500
1,500
18,114
3,006
3,006
461
295
295
812
0
0
4,804
3,691
3,691
0
0
0
185
212
212
540
0
0
33
39
39
3,107
2,686
2,686
33,707
36,450
36,450
A-15
462,595
IV. OVERHEAD COSTS:
Pers & Trning Cost Per Authorized Coded Position
Number of Administrative Codes
Allocated Personnel & Training Overhead Costs to Fiscal Division
V. TOTAL COSTS - FISCAL DIVISION COSTS
VI. ALLOCATION OF FISCAL DIVISION OVERHEAD COSTS:
Total Annual Sheriff Budget FY 94-95
Less Fiscal Division's Annual Budget FY 94-95
Net Sheriffs Department Annual Budget
Westside Patrol Annual Budget FY 94-95
Percentage Allocated to Patrol
Amount Chargeable
Annual Costs Chargeable to Patrol
Number of Patrol Deputy Sheriff
Cost per Patrol Deputy Sheriff
Number of Hours Per Year
Overhead Cost Per Patrol Deputy Hour
( 6,883,646 / 44,288,024 )
( 505,183 * 15.54% )
A-16
4,732
9.0
42,588
505,183
44,991,464
703,440
44,288,024
6,883,646
15.54%
505,183
78,505
56.0
1,402
1,777.20
$0.79
SANTA CLARA COUNTY - SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994-95
RECORDS SECTION OVERHEAD
INDEX 3909
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A-17
2,851,917
No. of
Cost Per
Total
Positions
Positions
Position
Costs
I. SALARIES AND BENEFITS:
1
80,332
80,332
Records Manager
Law Enforcement Records Supervisor
5
66,303
331,515
Law Enforcement Records Specialist
9
52,654
473,886
Law Enforcement Records Clerk
22
43,252
951,544
Law Enforcement Records Technician
12
48,471
581,652
Fingerprint & ID Supervisor
0.75
78,087
43,924
Latent Fingerprint Examiner II
0.75
66,154
37,212
Latent Fingerprint Examiner I
0.75
55,217
31,060
Total Salaries and Benefits
51
$2,531,124
II. SERVICES AND SUPPLIES:
ACTUAL
ACTUAL
ESTIMATED
1992-93
1993-94
1994-95
Holiday Overtime
27,958
28,125
28,125
Overtime Meals
1,395
5,196
5,196
Premium Pay
60,761
62,029
62,029
Professional & Specialized Services
116,019
115,805
115,805
Data Processing
50,844
50,004
50,004
Maintenance of Equipment
2,263
643
643
Maintenance of Bldg and Grd
4,265
0
0
Office Expenses
15,926
12,653
12,653
Rents and Leases - Equipment
8,412
11,297
11,297
Small Tools and Equipment
1,521
2,360
2,360
Education Expenses
2,206
1,066
1,066
Telephone and Communications Services
7,928
11,123
11,123
Printing
2,269
4,713
4,713
Transportation and Travel
276
1,097
1,097
Books and Membership dues
524
990
990
Automobile services
6,694
5,332
5,332
Operating Expenses
6,578
4,345
4,345
PC Hardware & Software
0
3,994
3,994
Postage
66
21
21
Total Services and Supplies
315,905
320,793
320,793
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A-17
2,851,917
IV. PERSONNEL AND TRAINING OVERHEAD COSTS:
Personnel and Training Costs Per Code
Number of Administrative Codes
Total Personnel and Training Costs to be Allocated
V. FISCAL DIVISION OVERHEAD
Net Sheriffs Department Annual Budget
Records Annual Budget FY 94-95
Percentage Allocated to Records ($3,173,159/ 44,991,464)
Amount Chargeable( See P.A-15)
Annual Costs Chargeable to Records ( 505,183 X
VI. TOTAL RECORDS SECTION OVERHEAD TO BE ALLOCATED
ALLOCATION OF RECORDS SECTION OVERHEAD
Amount Chargeable
Percentage to be charged to Contract Cities based on time
spent by records personnel (See Pg. A-19)
Allocated Overhead - Records Sections to Contract Cities
Average Deputies Assigned to Contract Cities
Cost per Patrol Deputy Sheriff Assigned to Contract Cities
Number of Hours Per Year (See Pg. A-4)
Hourly Cost - Records Sections Overhead
A-18
$4,732
51
$242,515
$44,288,024
$3,173,159
7.16%
$505,183
7.16%) $36,171
$3,130,603
$3,130,603
11.81%
$369,724
56.0
$6,602
1,777.20
$3.71
LAW ENFORCEMENT COSTS FOR 1994-95
PERCENTAGE CHARGEABLE TO CONTRACT CITIES (255/2160)
1.40 HOURS WORK WEEK X 51 AUTHORIZED STAFF = TOTAL HOURS =
2. DAYS PER WEEK x 8 HOURS x PERCENT = TIME PER SHIFT CHARGEABLE TO
CONTRACT CITIES.
A-19
2,160
# of
Weekly
Codes
Days
Positions
% Contract
Hours
1 LERC
4
1
100
32
1 LERC
5
1
45
18
1 LER SPEC.
7
1
45
25
2 LER SPEC.
7
3
45
50
1 SPVR
5
1
45
18
5 LERC
7
7
25
70
3 LER SPEC.
7
4
25
42
PERCENTAGE CHARGEABLE TO CONTRACT CITIES (255/2160)
1.40 HOURS WORK WEEK X 51 AUTHORIZED STAFF = TOTAL HOURS =
2. DAYS PER WEEK x 8 HOURS x PERCENT = TIME PER SHIFT CHARGEABLE TO
CONTRACT CITIES.
A-19
2,160
LAW ENFORCEMENT COSTS FOR 1994-95
TRAFFIC INVESTIGATION OFFICERS
SALARIES AND BENEFITS:
1. Deputy Sheriff - Step 5, 7.5% CIP
$51,753
2. Workers' Compensation
7.1400%
3,695
3. Retirement
21.7990%
11,282
4. Health Insurance
6,304
6,304
5. Unemployment Insurance
0.1700%
88
6. Uniform Allowance
700
700
7. Medicare Tax
1.4500%
0
Annual Salaries and Benefits
$73,822
Hourly Cost ($76,215/Hours Worked 1777.20 ) $41.54
HOURLY COST - TRAFFIC INVESTIGATORS:
1. Salaries and Benefits
2. Patrol Division Overhead (Page A-11 to A-12)
3. Personnel & Training Division Overhead (Page A-13 to A-14)
4. Fiscal Division Overhead (Page A-15 to A-16)
5. Records Section Overhead (Page A-17 to A-19)
Total Hourly Cost Traffic Investigator
TOTAL ANNUAL COSTS 1777.20 X 2 OFFICERS $63.54
EFFECTIVE FISCAL YEAR 1993-1994 COSTS ARE INCLUDED AS OVERHEAD
A-20
$41.54
$14.84
$2.66
$0.79
$3.71
$63.54
$225,847
LAW ENFORCEMENT COSTS FO 1994-95
SUPPLEMENTAL PATROL (ONE DEPUTY)
SALARIES AND BENEFITS:
SWING
1.
Deputy Sheriff - Step 5, 5% CIP
$51,753
2.
Shift Differential
1.15
3.
Workers' Compensation
7.1400%
3,841
11,282
21 0%
4.
Retirement
$6,304
$6,3
5.
Health Insurance
91
6.
Unemployment Insurance
0.10
7.
Uniform Allowance
$7000
$7
8.
Medicare Tax
1.4500%
Annual Salaries and Benefits
Hourly Cost (Ann. Sal.& Ben./Hours Per Year
1. Salaries and Benefits
2. Patrol Car (Page A-10)
3. Patrol Division Overhead (Page A-11 to A-12)
4. Pers & Truing Div. Overhead (Page A-13 to A-14)
5. Fiscal Division Overhead(Page A-15 to A-16)
6. Records Section Overhead (Page A-17 to A-19)
Total Hourly Cost Supplemental Patrol
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units $21,690
Total Supplemental Patrol Hours Cupertino 6,393
Per Hour $3.39
Total Hourly Cost Supplemental Motor Unit
S.R.O. Hourly Rate
DAY
SWING
NIGHTS
$51,753
$51,753
$51,753
0
2,044
2,044
3,695
3,841
3,841
11,282
11,727
11,727
6,304
6,304
6,304
88
91
91
700
700
700
0
0
0
$73,822
$76,460
$76,460
1777.20 $41.54 $43.02 $43.02
A-21
DAY SWING NIGHTS
$41.54 $43.02 $43.02
$4.53 $4.53 $4.53
$14.84 $14.84 $14.84
$2.66 $2.66 $2.66
$0.79 $0.79 $0.79
$3.71 $3.71 $3.71
$68.07 $69.55 $69.55
$66.93 $68.41 $68.41
$63.54
LAW ENFORCEMENT COSTS FOR 1994-95
SUPPLEMENTAL PATROL (ONE DEPUTY) -OVERTIME
SALARIES AND BENEFITS:
I . Deputy Sheriff - Step 5, 5% CIP, 1.5 OT
2. Shift Differential
3. Workers' Compensation
4. Health Insurance
5. Unemployment Insurance
6. Uniform Allowance
7. Medicare Tax
Annual Salaries and Benefits
Hourly Cost (Ann. Sal.& Ben./Hours Per Year)
Total Hourly Cost Supplemental Patrol
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units
Total Supplemental Patrol Hours Cupertino
Per Hours
Total Hourly Cost Supplemental Motor Unit
$21,690
6,393
$3.39
A-22
$77.35 $78.50 $78.50
$76.21 $77.36 $77.36
DAY
SWING
NIGHTS
1. Salaries and Benefits
$77,630
$77,630
$77,630
1.15
0
1,913
1,913
7.1400%
5,543
5,679
5,679
6,304
6,304
6,304
6,304
0.1700%
132
135
135
700
700
700
700
1.4500%
0
0
0
$90,309
$92,361
$92,361
1777.20
$50.82
$51.97
$51.97
Total Hourly Cost Supplemental Patrol
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units
Total Supplemental Patrol Hours Cupertino
Per Hours
Total Hourly Cost Supplemental Motor Unit
$21,690
6,393
$3.39
A-22
$77.35 $78.50 $78.50
$76.21 $77.36 $77.36
DAY
SWING
NIGHTS
1. Salaries and Benefits
$50.82
$51.97
$51.97
2. Patrol Car (Page A-10)
$4.53
$4.53
$4.53
3. Patrol Division Overhead (Page A-11 to A-12)
$14.84
$14.84
$14.84
4. Pers & Trng Div. Overhead (Page A-13 to A-14)
$2.66
$2.66
$2.66
5. Fiscal Division Overhead (Page A-15 to A-16)
$0.79
$0.79
$0.79
6. Records Section Overhead (Page A-17 to A-19)
$3.71
$3.71
$3.71
Total Hourly Cost Supplemental Patrol
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units
Total Supplemental Patrol Hours Cupertino
Per Hours
Total Hourly Cost Supplemental Motor Unit
$21,690
6,393
$3.39
A-22
$77.35 $78.50 $78.50
$76.21 $77.36 $77.36
LAW ENFORCEMENT COSTS FOR 1994-95
PARK PATROL/PRISONER TRANSPORTATION
HOURLY
COST
1. Salaries (See Note 1) $4.29
2. Patrol Car (Page A-10) 4.53
3. Reserve Section Overhead (Below) 7.56
4. Pers. & Training Overhead (Page A-13 to A-14) 2.66
5. Fiscal Division Overhead (Page A-15 to A-16) 0.79
6. Records Section Overhead (Page A-17 to A-19) 3.71
$23.54
Note 1: Reserve deputy sheriffs receive $2.00 an hour for each ten (10)
hour shift worked. All reserve units are two persons. Workers'
Compensation benefits is provided to reserves at a rate of.
7.1400%
RESERVE SECTION OVERHEAD
SALARIES AND BENEFITS
NO. OF
COST PER
POSITIONS
POSITION
TOTAL
Lieutenant 0.10
$100,589
$10,059
Sergeant 1.00
$86,279
$86,279
Deputy Sheriff 1.00
$73,829
$73,829
Advanced Clerk Typist 1.00
$42,581
$42,581
$212,748
SERVICES AND SUPPLIES
$19,891
Total Salaries , Services and Supplies
$232,639
OVERHEAD COST PER RESERVE HOUR
Estimated Annual Reserve Hours for FY 1990-91
1994-95
A-23
$7.56
SUMMARY OF PROJECTED DETECTIVE COSTS FOR
1994-95
1. Salaries and Benefits (Page A-25) $48.67
2. Detective Car (Page A-25)
3. Detective Section Overhead (Page A-28)
$5.97
$8.02
4. Personnel and Training Division Overhead ( Page A-29) $2.79
5. Fiscal Division Overhead ( Page A-30)
Hourly Rate for Detective Services
A-24
$0.92
$66.37
DETECTIVE COSTS FOR 1994-95
SALARIES AND BENEFITS
A-25
ANNUAL
COST
1. Average Salary ( Page A-25)
$58,719
2. Court Overtime - Hours per Year
1.79
75
3. Workers' Compensation - Items 1-2
7.1400%
4,198
4. Retirement - Item 1
21.7990%
12,800
5. Health Insurance
6,304
6,304
6. Unemployment Insurance - Item 1-2
0.1700%
100
7. Uniform Allowance
700
700
8. Medicare Tax
1.4500%
0
Annual Salaries and Benefits
$82,896
Hourly Cost (Ann Sal.& Ben./hours p/yr, P.A-4)
1703.30
48.67
DETECTIVE CAR
1993-94
TOTAL
WESTSIDE AVERAGE MILES
GSA RATE
HOURLY
UNITS PER HOUR
PER MILE
COSTS
Detective Cars 8.9
0.6742
$5.97
A-25
OVERTIME RATE - AVERAGE
Biweekly Salary - Average ( $58,719 / 26.1) $2,250 hours
Divided by hours per pay period 80
Hourly Rate $28.13
Overtime Rate Factor 1.5
Overtime Hourly Rate $42.20
A-26
SANTA CLARA COUNTY - SHERIFF'S DEPARTMENT
DETECTIVE COSTS FOR
1994-95
AVERAGE SALARIES
No. of
Cost Per
Total
Positions
Positions
Position
Costs
Sergeant
14
61,396
859,544
Deputy Sheriff
12
55,635
676,179
Total
26
1,535,723
Average Salar
( 1,535,723 /
26 )
58,719
OVERTIME RATE - AVERAGE
Biweekly Salary - Average ( $58,719 / 26.1) $2,250 hours
Divided by hours per pay period 80
Hourly Rate $28.13
Overtime Rate Factor 1.5
Overtime Hourly Rate $42.20
A-26
SANTA CLARA COUNTY - SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994-95
DETECTIVE OVERHEAD COSTS
INDEX CODE 3903
No. of Cost Per Total
Positions Positions Position Costs
I. SALARIES AND BENEFITS:
Captain
1
0
0
Lieutenant
1
100,589
100,589
Advance Clerk Typist
2
42,581
85,162
Law Enforcement Records Tech
0
48,471
0
Storekeeper
1
42,055
42,055
Total Salaries and Benefits
5
227,806
lI. SERVICES AND SUPPLIES:
ACTUAL
ACTUAL
ESTIMATED
1992-93
1993-94
1994-95
Medical Exams of Victims
17,111
31,639
31,639
Premium Pay
12,977
9,715
9,715
Prof. & Spec. Services
3,035
862
862
Transportation and Travel
1,937
47
47
Maintenance of Equipment
974
3,463
3,463
Rents and leases - Equipment
3,037
5,477
5,477
Office Expenses
5,572
5,933
5,933
Small Tools and Equipment
6,017
2,936
2,936
Education Expenses
3,459
4,860
4,860
Membership Dues
159
99
99
Printing
496
728
728
Telephone & Communications
17,923
15,862
15,862
Books and Laboratory
7,136
11088
1,088
Services and Supplies
7,386
3,780
3,780
Operating expenses
6,557
6,159
6,159
PC Hardware & Software
2,567
13,237
13,237
Total Services and Supplies
96,343
105,885
105,885
III. TOTAL SALARIES, SERVICES AND SUPPLIES - DETECTIVE 333,691
A-27
IV. PERSONNEL AND TRAINING OVERHEAD COSTS:
Personnel and Training Costs Per Code
Number of Administrative Codes
Total Personnel and Training Costs to be Allocated
V. TOTAL PATROL DIVISION OVERHEAD TO BE ALLOCATED
ALLOCATION OF DETECTIVE SECTION OVERHEAD
Amount Chargeable
Number of Detective Deputy Sheriffs
Cost Per Detective Deputy Sheriff Per Year
Number of Hours Per Year
Overhead Cost Per Hour - Detective Deputy Sheriff
A-28
$4,732
$23,660
$357,351
$357,351
26
$13,663
1,703.30
$8.02
DETECTIVE COSTS FOR PERSONNEL AND TRAINING OVERHEAD
1994-95
ALLOCATION OF PERSONNEL & TRAINING OVERHEAD
Amount Chargeable (See Page A-13 and A-14)
Number of Authorized Codes
Personnel & Training Costs Per Code
Divided by Number of Hours Worked Per Year (Page A-5)
Overhead Costs Per Hour - Personnel & Training
A-29
$2,522,421
531
$4,750
1,703.30
$2.79
DETECTIVE COSTS FOR 1994-95
FISCAL DIVISION OVERHEAD
INDEX CODE 3901
ALLOCATION OF FISCAL DIVISION OVERHEAD
See Page A-15 to A-16
Total Annual Sheriff Budget FY 93-94 44,991,464
Less Fiscal Division's Annual Budget FY 93-94 703,440
Net Sheriffs Department Annual Budget 44,288,024
Detective Annual Budget FY 93-94 3,605,976
Percentage Allocated to Detectives 8.14%
Amount Chargeable (See Page A-15) 505,183
Annual Costs chargeable to Detective 41,133
Number of Detectives 26
Fiscal Administrative Costs per Detective 1,573
Divided by Number of Hours Worked Per Year (Page A-5) 1,703.30
Overhead Costs per Detective Hour 0.92
MMM
SUMMARY OF PROJECTED OPERATING COSTS
OF THE WESTSIDE SUBSTATION
(PER SECTION X OF CONTRACT)
Monthly Costs ($74,160 Annually) $6,180.00
Costs will be allocated on actual billable hours each month (a -d /e)
based on COPANA reports. Format for calculation is as follows:
Actual *
Billiable Weighted Net
Contract Cities Hours Percentage Costs
Cupertino (a) x,xxx.x xxxx 6,180.00
Actual
Chargeable
x,xxx.xx
Los Altos Hills
(b)
x,xxx.x xxxx
6,180.00
x,xxx.xx
Monte Sereno
(c)
x,xxx.x .xxxx
6,180.00
x,xxx.xx
Saratoga
(d)
x,xxx.x .xxxx
6,180.00
x,xxx.xx
Unincorporated
(e)
x,xxx.x xxxx
6,180.00
x,xxx.xx
Total
(f) .s
x,xxx.x 1.0000
$6,180.00
* Includes Supplemental Hours
A-31
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993-1994 AND 1994-1995
INVESTIGATIVE HOURS
Actual Hours
6,879.3
640.0
LOS ALTOS
MONTE
Detective Investigation:
UNINCORP.
RATES
CUPERTINO
HILLS
SERENO
SARATOGA
CITIES
1,808.8 0.0
Proj Costs FY 93-94 @
$64.98 401,817
GENERAL LAW ENFORCEMENT FY 93-94:
8,467
117,536 0
Proj Costs FY 94-95 @
$66.37 410,412
20,362
8,648
Actual Hours - Activity
Difference
19,517.6
2,663.1
1,023.5
10,517.9
6,786.7
Actual Hours - Patrol
8,342.3
3,254.7
188.6
7,318.6
6,188.7
900 Codes (10% of Above Hours)
2,786.0
591.8
121.2
1,783.7
1,297.5
Total Hours
30,645.9
6,509.6
1,333.3
19,620.2
14,272.9
Proj Costs FY 93-94 @
S65.22
1,998,726
424,556
86,958
1,279,629
930,879
Proj Costs FY 94-95 @
$69.15
2,119,164
450,139
92,198
1,356,737
986,971
Difference
120,438
25,583
5,240
77,108
56,092
SUPPLEMENTAL PATROL - DAYS:
Actual Hours
4,614.7
11.9
681.5
1,896.5
0.0
Proj Costs FY 93-94 @
$64.01
762
43,623
121,395
0
Cupertino @
$62.53
288,557
Proj Costs FY 94-95 @
$68.07
810
46,390
129,095
0
Cupertino @
$66.93
308,862
Difference
20,305
48
2,767
7,700
0
SUPPLEMENTAL PATROL - NIGHTS:
Actual Hours
1,246.9
2.8
748.7
47.1
0.0
Act. Costs FY 93-94 @
S65.49
179
47,924
3,085
0
Cupertino @
$64.01
79,814
Proj Costs FY 94-95 @
S69.55
195
52,072
3,276
0
Cupertino @
S68.41
85,300
Difference
5,486
16
4,148
191
0
INVESTIGATIVE HOURS
Actual Hours
6,879.3
640.0
130.3
2,175.7
Detective Investigation:
Average of last 6 ys(Cup.& Sar.)
6,183.7
306.8
1,808.8 0.0
Proj Costs FY 93-94 @
$64.98 401,817
19,936
8,467
117,536 0
Proj Costs FY 94-95 @
$66.37 410,412
20,362
8,648
120,050 0
Difference
8,595
426
181
2,514 0
A-32
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993-1994 AND 1994-1995
OPERATING COSTS OF WESTSIDE SUBSTATION: (See Note)
FY 94-95 Costs on FY 94-95 Hrs.
36,508
6,524
LOS ALTOS
MONTE
14,273
UNINCORP.
44.7221%
7.9919%
CUPERTINO
HILLS
SERENO
SARATOGA
CITIES
5,927
2,511
TRAFFIC INVESTIGATION:
12,966
Proj Costs FY 94-95
33,166
5,927
2,511
19,590
Estimated Hours 93-94
Difference
0.0
0.0
0.0
0.0
0.0
(included in Overhead)
Proj Costs FY 93-94 @
Proj Costs FY 93-94 @
$58.42
0
0
0
0
0
Proj Costs FY 94-95 @
$63.54
0
0
0
0
0
12,474
Difference
58,488
0
0
0
0
0
RESERVES ACTIVITY HOURS:
Actual Hours
1,203.3
24.5
11.5
504.1
200.0
Proj Costs FY 93-94 @
$23.12
13,910
283
133
5,827
2,312
Proj Costs FY 94-95 @
$23.54
28,326
577
271
11,867
4,708
Difference
14,416
294
138
6,040
2,396
OPERATING COSTS OF WESTSIDE SUBSTATION: (See Note)
FY 94-95 Costs on FY 94-95 Hrs.
36,508
6,524
2,764
21,564
14,273
Percentage
44.7221%
7.9919%
3.3859%
26.4158%
17.4844%
Proj Costs FY 93-94 @
$74,160 33,166
5,927
2,511
19,590
12,966
Proj Costs FY 94-95
33,166
5,927
2,511
19,590
12,966
Difference
0
0
0
0
0
SUBTOTAL COSTS
Proj Costs FY 93-94 @
2,815,990
450,702
189,616
1,547,062
946,157
Proj Costs FY 94-95
2,985,230
477,005
202,090
1,640,615
1,004,645
Difference
169,240
26,303
12,474
93,553
58,488
Percent Increase
6.01%
5.84%
6.58%
6.05%
6.18%
Note: Costs for operating the Westside Substation varies each month dependent upon General Law Enforcement hours and Supplemental Hours.
A-33
DRIVING UNDER THE INFLUENCE
Act. Costs FY 93-94 @
(contracted hours:Cup.:3487)
Proj Costs FY 94-95 @
(actual hours : Cupertino=
Saratoga =
Increase
SCHOOLS RESOURCES OFFICER
Ad Costs FY 93-94 @
Proj Costs FY 94-95 @
Increase
ADDITIONAL TRAFFIC CAR
Hours
Proj. Costs Fy 94-95
TOTAL SHERIFF LAW ENFORCEMENT COSTS
Proj Costs FY 93-94
Proj Costs FY 94-95
Difference
Percent Increase
COMMUNICATIONS COSTS
Proj Costs FY 93-94
Proj Costs FY 94-95
Difference
Percent Increase
BOOKING FEES
Proj Costs FY 93-94
Prof Cost FY 94-95
Difference
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993-1994 AND 1994-1995
LOS ALTOS MONTE UNINCORP.
CUPERTINO HILLS SERENO SARATOGA CITIES
$62.47 218,707
$66.93 234,322
3,501
0
15,615 0 0 0 0
$58.36 84,038
$63.54 91,498
0 0 0 7,460 0
1,245
$69.15 86,086
3,034,697
450,702
189,616
1,631,100
946,157
3,219,552
477,005
202,090
1,818,199
1,004,645
184,855
26,303
12,474
187,099
58,488
6.091%
5.836%
6.579%
11.471%
6.182%
517,800
59,000
28,000
229,000
0
517,100
58,600
27,600
229,000
0
(700)
(400)
(400)
0
0
-0.135%
-0.678%
-1.429%
0.000%
0.000%
117,040 1,672 1,672 18,544 0
98,708 2,185 1,214 17,119 0
(18,332) 513 (458) (1,425) 0
A-34
TOTAL LAW ENFORCEMENT COSTS
Proj Costs FY 93-94
Proj Costs FY 94-95
Difference
Percent Increase
TOTAL COSTS COMPARISON
PROJECTED COSTS FY 93-94
PROJECTED COSTS FY 94-95
NET INCREASE
PERCENTINCREASE
Composition of Total Costs:
FY 93-94: $6,250,015
FY 94-95: $6,668,643
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993-1994 AND 1994-1995
LOS ALTOS MONTE UNINCORP.
CUPERTINO HILLS SERENO SARATOGA CITIES
3,669,537
511,374
219,288
1,878,644
946,157
3,835.360
537,790
230,904
2,064,318
1,004,645
164,239
165,823
26,416
11,616
185,674
58,488
6.182%
833,800
4.519%
5.166%
5.297%
9.883%
6.182%
CONTRACT
UNINCORP
CITIES
AREA
3,072,132
6,278,843
946,157
6,668,372
1,004,645
M.Sereno
164,239
389,529
58,488
440,843
59,000
6.204%
6.182%
COMPOSITION OF COSTS TO CONTRACT CITIES
A-35
Booking
LES
Communic.
Cupertino
3,072,132
517,800
Saratoga
1,600,073
229,000
M.Sereno
164,239
28,000
Los Altos
440,843
59,000
(per Dec. 12, 1994 agreement)
5,277,287
833,800
Cupertino
3,219,552
517,100
Saratoga
1,818,470
229,000
M.Sereno
202,090
27,600
Los Altos
477,005
58,600
5,717,117
832,300
A-35
Booking
117,040
(770 bookings @$152)
18,544
(122 bookings @$152)
1,672
(11 bookings @$152)
1,672
(11 bookings @$152)
138,928
(914 bookings @$152)
98,708
(per Dec. 12, 1994 agreement)
17,119
(per Dec. 12, 1994 agreement)
1,214
(per Dec. 12, 1994 agreement)
2,185
(per Dec. 12, 1994 agreement)
119,226